Administrative Assistant / Secretarial Accounting 488 views0 applications

To develop our activities in Cameroon, The Denis & Lenora Foretia Foundation is recruiting a full time Administrative Assistant /
Secretarial Accounting to be based in Yaoundé.

Description

The Administrative Assistant is responsible
for the general administration of office operations of the Foretia Foundation.

Responsibilities include, but are not limited
to:

• reception, administrative and clerical support;
• dealing with The Foundation’s visitors;
• supporting the Executive Director, Office Manager and
  accounting and database administrator;
• coordinating grant applications.

Reporting Relationship:

This position reports to the Office Manager.

Qualifications

• 2 to 5 years of working experience in a similar
  position.
• Computer proficiency (Windows XP, Microsoft Outlook,
  Microsoft Word, Microsoft Access Microsoft PowerPoint and Microsoft Excel)
  required.
• Bilingualism (French and English is an absolute
  necessity).

Education

HND/BTS specializing in Secretarial
Accounting. Professional Bachelor’s degree preferred.

Job Duties and Responsibilities

• Coordinate staff coverage of office open hours
• Pick up mail from post office & coordinate outgoing
  mailings
• Manage office,
• Maintain office supplies and equipment
• Administer and perform administrative and clerical
  functions for The Foundation and answer telephone, transfer calls, and
  greet visitors to the office
• Perform correspondence with donors, volunteers,
  scholarship recipients and nonprofit organizations by email and mail
• Copy, mail and file acknowledgement letters
• Prepare and copy meeting materials
• Record meeting minutes
• Answer philanthropy, grant award inquiries and general
  questions about the Foretia Foundation
• Receive and organize philanthropy award nominations for
  review
• Maintain Foundation’s clipping file
• Assist with events and receptions by coordinating
  RSVPs, nametags, and varying event support
• Assist full time staff and interns on administrative
  duties
• Keep and maintain financial records
• Manage the petty cash account for daily operations
• Edit  financial statements and balance sheets

Requirements to perform this job successfully:

• An individual must be able to perform each essential
  duty satisfactorily.
• The individual must exhibit a pleasant and welcoming
  demeanour both in person and on the telephone.
• The requirements listed with this job description are
  representative of the knowledge, skill and/or ability required.
• Some evening and weekend work hours required at various
  times throughout the year in particular supporting The Foundation’s annual
  events.

Language Skills

• Ability to read, analyze and interpret correspondence
  and documents.
• Ability to respond effectively to sensitive inquires
  and complaints.
• Ability to write a business letter and other
  correspondences.
• Reasoning ability
• Ability to define problems, collect data, establish
  facts and draw valid conclusions.

Other Skills and Abilities:

• Ability to work without supervision.
• Ability to take initiative and complete project
  assignments independently and on time.
• Organizational skills and performing job requirements
  efficiently and orderly.
• Ability to maintain high degree of privacy and
  confidentiality.

Work Environment:

• The noise level in the work environment is usually low
  to moderate.
• This is a no smoking work environment.
• The work environment is located on the second floor of
  a two story building.
• This position will be 40 hours per week.

Compensation:

The Foundation offers a competitive
compensation package, including salary commensurate with experience, and paid
vacation.

Application Procedure

All applications must be submitted using
our ONLINE APPLICATION TOOLS. Before applying, you shall prepare a
CV, cover letter and a writing sample. Submit your application to: https://www.foretiafoundation.org/careers/administrative-assistant-job-application/

Position opens until filled. Candidates are
encouraged to apply as soon as possible. Applications will be reviewed on an
on-going basis starting  5 April 2019. It is in your best
interest to apply early.

Visit our websites: www.foretiafoundation.org / www.nkafu.org