Administrative support coordinator (M/F) – Ethiopia 210 views0 applications


For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in more than 35 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Based on the assessment findings carried out by MdM France and MdM Germany in the Somali region, an emergency project has been developed, aiming at the humanitarian needs in the Nogob Zone caused by ongoing drought and conflict in the area.

The project has started in July 2019 (24 months duration, extension possible depending on the context). With fundings from German Foreign Affairs Office (GFFO), MdM is implementing several health activities in and around the village of Gerbo, Somali Region, focusing on SRH, BEmONC and prevention of epidemics, whereas a local partner NGO is focusing on Nutrition and WASH in Nut activities.

The progamme is a joint MdM network project between MdM France and MdM Germany.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general manager, you support the Ethiopia mission in day to day HR, financial and administrative tasks. Once local administrative coordinator will be recruited, train her/him and mentor on MdM procedures and donors/partners follow up.

Based on the findings of the HR visit in March and on an analysis of current HR procedures gaps, with the support of HR department in HQ undergo a thorough revision of HR guidelines, procedures and function grid.

You are in contact with technical adviser: HQ finance officer and HR officer.

Your main responsibilities are to :

  • Support to the administrative team on a daily basis
  • Design train plan for new administrative coordinator
  • Mentor of new administrative coordinator on: MdM procedures and accounting, budget follow-up, grants’ follow-up, partners’ follow-up, key HR and administrative procedures
  • Support new administrative coordinator in budgeting for new proposals and drafting of financial reports for existing grants
  • Upgrade accounting and BFF monthly (in support of administrative coordinator once recruited) and follow up with operation coordinators and budget holders
  • Revise and supervise implementation of money security procedures
  • Plan and implement revision/drafting of key HR procedures/guidelines/policies (CoE, Internal Regulations, seniority policy, hardship allowance, etc.)
  • Undergo a revision of the existing function/salary grid in cooperation with the new administrative coordinator and HR department in HQ

CONDITIONS OF EMPLOYMENT:
Status : Employee
Fixed-term contract
Duration : about 3 month
Starting date: 21/09/2020
Gross monthly salary: 2845 euros
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by Modem and 40% by the employee)
Insurance (repatriation…)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
Master degree mandatory
At least 2 years of humanitarian missions experience as an adminitrative coordinator
1 year with Médecins de Monde in an international mission
Strong knowledge in training and support
Experience in finance management and administration
Ability to work quickly, under pressure and with short deadlines
Technical skills in: Security, supply chain, stock, team management, IT
Must demonstrate flexibility to adapt to changing requirements
Experience in capacity building and trainings
Excellent communication skills, listening and diplomacy skills
Ability to listen, provide guidance and foster good team dynamic
Pedagogy and organizational skills
IT: good knowledge of Pack Office (word, excel, outlook)
Languages: English fluent
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

More Information

  • Job City Ethiopia
  • This job has expired!
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Médecins du Monde (MdM; French pronunciation: [medsɛ̃ dy mɔ̃d]) or Doctors of the World, provides emergency and long-term medical care to the world's most vulnerable people. It also advocates to end health inequities.

It was founded in 1980 by a group of 15 French physicians, including Bernard Kouchner. It works in both the developed and developing world.

MdM was formed with a mission to provide timely emergency medical care, free of legal and administrative restrictions; to work with local populations to ensure long-term sustainability of healthcare systems; and to advocate on behalf of client populations.

After more than 35 years of work, MdM is a famously active advocate for its beneficiaries, and works to change the underlying inequalities that affect people's ability to access medical care.

MdM was formally established on 1 February 1980. Its goals were "to go where others will not, to testify to the intolerable, and to volunteer".

Its origins lay in a 1979 intervention to assist a drifting boat of Vietnamese refugees in the South China Sea. Kouchner, with volunteer doctors, journalists, and others organized a hospital boat, L'Île de lumière, to provide medical care and to report the refugees' suffering.

MdM was founded as Bernard Kouchner and 14 others doctors split from the group he previously founded, Medecins Sans Frontiers (MSF, or Doctors WIthout Borders). It has been reported Kouchner felt that MSF was giving up its founding principle of témoignage ("witnessing"), which refers to aid workers making the atrocities they observe known to the public.

Kouchner was president of MdM from 1980 to 1982. In 1989, the foundation of MdM Spain paved the way for the creation of the MdM international network. In 2015, the MdM global network consisted of fifteen associations; France (founded 1980), Spain (founded 1989), Greece (founded 1990), Italy and Switzerland (both founded 1993), Sweden (founded 1994), Cyprus (founded 1995 by Elena Theoharous[1]), Argentina (founded 1998), Belgium, Canada and Portugal (all founded 1999), as well as in Germany, the United Kingdom, Japan, the Netherlands, and the USA.

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0 USD Ethiopia CF 3201 Abc road Fixed Term , 40 hours per week Médecins du Monde

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in more than 35 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Based on the assessment findings carried out by MdM France and MdM Germany in the Somali region, an emergency project has been developed, aiming at the humanitarian needs in the Nogob Zone caused by ongoing drought and conflict in the area.

The project has started in July 2019 (24 months duration, extension possible depending on the context). With fundings from German Foreign Affairs Office (GFFO), MdM is implementing several health activities in and around the village of Gerbo, Somali Region, focusing on SRH, BEmONC and prevention of epidemics, whereas a local partner NGO is focusing on Nutrition and WASH in Nut activities.

The progamme is a joint MdM network project between MdM France and MdM Germany.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general manager, you support the Ethiopia mission in day to day HR, financial and administrative tasks. Once local administrative coordinator will be recruited, train her/him and mentor on MdM procedures and donors/partners follow up.

Based on the findings of the HR visit in March and on an analysis of current HR procedures gaps, with the support of HR department in HQ undergo a thorough revision of HR guidelines, procedures and function grid.

You are in contact with technical adviser: HQ finance officer and HR officer.

Your main responsibilities are to :

  • Support to the administrative team on a daily basis
  • Design train plan for new administrative coordinator
  • Mentor of new administrative coordinator on: MdM procedures and accounting, budget follow-up, grants’ follow-up, partners’ follow-up, key HR and administrative procedures
  • Support new administrative coordinator in budgeting for new proposals and drafting of financial reports for existing grants
  • Upgrade accounting and BFF monthly (in support of administrative coordinator once recruited) and follow up with operation coordinators and budget holders
  • Revise and supervise implementation of money security procedures
  • Plan and implement revision/drafting of key HR procedures/guidelines/policies (CoE, Internal Regulations, seniority policy, hardship allowance, etc.)
  • Undergo a revision of the existing function/salary grid in cooperation with the new administrative coordinator and HR department in HQ

CONDITIONS OF EMPLOYMENT: Status : Employee Fixed-term contract Duration : about 3 month Starting date: 21/09/2020 Gross monthly salary: 2845 euros Expatriation bonus (10% gross salary per month) Transportation cost, vaccines and visas covered Guesthouse housing 22.5 RTT (recovery days) per year 5 weeks of paid leaves per year Health insurance (60% covered by Modem and 40% by the employee) Insurance (repatriation…) Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff. Médecins du Monde promotes trainings and internal mobility Single posting

SKILLS AND EXPERIENCE NEEDED: Master degree mandatory At least 2 years of humanitarian missions experience as an adminitrative coordinator 1 year with Médecins de Monde in an international mission Strong knowledge in training and support Experience in finance management and administration Ability to work quickly, under pressure and with short deadlines Technical skills in: Security, supply chain, stock, team management, IT Must demonstrate flexibility to adapt to changing requirements Experience in capacity building and trainings Excellent communication skills, listening and diplomacy skills Ability to listen, provide guidance and foster good team dynamic Pedagogy and organizational skills IT: good knowledge of Pack Office (word, excel, outlook) Languages: English fluent You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED Médecins du Monde reserves the right to fill the vacancy before the closing date for applications. MdM stands up for the integration of people living with disabilities and fights against discrimination.

2020-10-01

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