Africa Field Division Programme Administrative Assistant 265 views2 applications


Conservation South Africa, (CSA) as a local affiliate of Conservation International (CI), is committed to helping societies adopt a more sustainable approach to development—one that considers and values nature at every turn and improves human well-being through the conservation of healthy ecosystems and the goods and services they provide.  Conservation South Africa seeks to influence policy, develop markets, engage the private sector, and support communities to develop and implement conservation- based economic growth models and long-term human well-being.
Conservation South Africa currently has a vacancy for a programme administrative assistant to support Africa Field Division Staff (AfFD)working in South Africa. This is a 12 month contract position with renewal dependent on funding availability and performance.

CSA seeks to appoint a Africa Field Division Programme Administrative Assistant to be based in Cape Town.

Remuneration: Basic salary plus benefits, Kindly indicate your salary expectation with your application.

Responsibilities:

  • Managing the diaries of senior staff as required
  • Booking of appointments for CI Regional staff
  • Prepare EFT’s for any service providers used by the AfFD team to ensure timely payment for services and facilities
  • Assist with the reconciliation of per diems and other travel advances and entry into the electronic claims system
  • Assist with setup meetings and boardroom bookings as and when required
  • Take minutes at events and meetings as required
  • Draft and type correspondence
  • Coordinate logistics for events and workshops
  • Assist staff with booking and planning travel using preferred Travel provider
  • Assist with the completion and submission of travel documentation
  • Develop and maintain an orderly and systematic electronic and manual filing system
  • Ensure that the office equipment fully operational
  • Assist with completion and submission of timesheets
  • Manage the completion, collection and submission of leave forms
  • Assist with procurement and contracting of consultants as required
  • Liaise with project staff and support Project Managers where required

Requirements:

  • Grade 12 with training in Secretarial duties and administration or administration tertiary education;
  • Minimum 5 years relevant working experience;
  • Contactable references
  • Experience in MS Office programmes including spreadsheet knowledge;
  • Good administrative and interpersonal skills;
  • Ability to handle pressure and dynamic to change;
  • Valid driver’s license.

Application Process and Disclaimer:

  • Persons who meet the above-mentioned requirements are encouraged to apply.
  • Please forward your Curriculum Vitae and cover letter to: [email protected]
  • Please quote NGO-Pulse on your application.
  • Shortlisted candidates will be contacted directly and should be available for interviews.
  • CSA will communicate with shortlisted candidates only.
  • If you do not receive feedback from us within 14 days of the closing date, please consider your application unsuccessful.
  • Conservation South Africa retains the right not to fill this position.

CSA is an affirmative action employer, wherever possible, selection will favour previously disadvantaged individuals, provided they are in possession of the required skills, knowledge and experience.

More Information

  • Job City Cape Town
  • This job has expired!
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Conservation International (CI) is an American nonprofit environmental organization headquartered in Arlington, Virginia. Its goal is to protect nature as a source of food, fresh water, livelihoods and a stable climate.

CI's work focuses on science, policy, and partnership with businesses and communities. The organization employs more than 1,000 people and works with 2,000+ partners in more than 30 countries.CI has helped establish 1,200 protected areas across 78 countries and protected more than 730 million hectares of land, marine and coastal areas (with annual Ocean Health Index).

Conservation International was founded in 1987 with the aim of analyzing the problems most dangerous or harmful to nature and building a foundation dedicated to solving these issues on a global scale. This model:-

detects the problems most threatening to nature,

prevents the industry side of the world from being detrimental to nature,

ensures the knowledge the institution has acquired over its first twenty five years is shared with governments and, in doing so,

establishes policies within these countries that serve as a great benefit to people and nature.

In CI's first year, the organization purchased a portion of Bolivia's foreign debt. The money was then redirected to support conservation in the Beni Biosphere Reserve. Since this first-ever debt-for-nature swap, more than $1 billion of similar deals have been made around the world.

In 1989, CI formally committed to the protection of biodiversity hotspots, ultimately identifying 34 such hotspots around the world and contributing to their protection. The model of protecting hotspots became a key way for organizations to do conservation work.

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0 USD Cape Town CF 3201 Abc road Full Time , 40 hours per week Conservation International

Conservation South Africa, (CSA) as a local affiliate of Conservation International (CI), is committed to helping societies adopt a more sustainable approach to development—one that considers and values nature at every turn and improves human well-being through the conservation of healthy ecosystems and the goods and services they provide.  Conservation South Africa seeks to influence policy, develop markets, engage the private sector, and support communities to develop and implement conservation- based economic growth models and long-term human well-being. Conservation South Africa currently has a vacancy for a programme administrative assistant to support Africa Field Division Staff (AfFD)working in South Africa. This is a 12 month contract position with renewal dependent on funding availability and performance.

CSA seeks to appoint a Africa Field Division Programme Administrative Assistant to be based in Cape Town.

Remuneration: Basic salary plus benefits, Kindly indicate your salary expectation with your application.Responsibilities:

  • Managing the diaries of senior staff as required
  • Booking of appointments for CI Regional staff
  • Prepare EFT’s for any service providers used by the AfFD team to ensure timely payment for services and facilities
  • Assist with the reconciliation of per diems and other travel advances and entry into the electronic claims system
  • Assist with setup meetings and boardroom bookings as and when required
  • Take minutes at events and meetings as required
  • Draft and type correspondence
  • Coordinate logistics for events and workshops
  • Assist staff with booking and planning travel using preferred Travel provider
  • Assist with the completion and submission of travel documentation
  • Develop and maintain an orderly and systematic electronic and manual filing system
  • Ensure that the office equipment fully operational
  • Assist with completion and submission of timesheets
  • Manage the completion, collection and submission of leave forms
  • Assist with procurement and contracting of consultants as required
  • Liaise with project staff and support Project Managers where required

Requirements:

  • Grade 12 with training in Secretarial duties and administration or administration tertiary education;
  • Minimum 5 years relevant working experience;
  • Contactable references
  • Experience in MS Office programmes including spreadsheet knowledge;
  • Good administrative and interpersonal skills;
  • Ability to handle pressure and dynamic to change;
  • Valid driver’s license.

Application Process and Disclaimer:

  • Persons who meet the above-mentioned requirements are encouraged to apply.
  • Please forward your Curriculum Vitae and cover letter to: [email protected]
  • Please quote NGO-Pulse on your application.
  • Shortlisted candidates will be contacted directly and should be available for interviews.
  • CSA will communicate with shortlisted candidates only.
  • If you do not receive feedback from us within 14 days of the closing date, please consider your application unsuccessful.
  • Conservation South Africa retains the right not to fill this position.

CSA is an affirmative action employer, wherever possible, selection will favour previously disadvantaged individuals, provided they are in possession of the required skills, knowledge and experience.

2020-10-17

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