Area Coordinator – Ulang 167 views0 applications

The Area Coordinator (AC) is responsible, as the most senior field staff, for all GOAL programme activities in the project location. Reporting into the Country Director, the AC should have a good top-level knowledge and understanding of all activities in their location, in particular they should be aware of the constraints faced by their team and be actively working with their teams to manage these constraints and trouble shoot problems as they arise.

Overall Objectives of the position

The AC is responsible for all activities in their programme site; this responsibility covers the operational/support functions (Security, Human Resources, Logistics, Finance and Admin) and direct programme activities (Primary Health Care, Watsan, Construction and Livelihoods) and includes coordination, programme planning and overseeing the day-to-day operations of senior field staff. The AC is also responsible for coordination and communication with local authorities.

To ensure good management of GOAL’s programme activities in the geographical location, the AC is responsible for ensuring that the programmes receive the maximum possible level of support from the Operational/Support functions. This will involve ensuring:

1. Proper planning by the programme departments to ensure programme implementation is in accordance with the donor proposals
2. Good, timely coordination between the different programme departments and Operational/Support functions.
3. An understanding by all parties of the constraints faced by other departments.
4. The efficient performance of the Operational/Support functions.
5. If required the AC has a role to play resolving any conflicts between the different departments.

Key Duties

• Coordination and programme planning of the GOAL teams
• Oversee day-to-day operations of senior staff
• Submit weekly, monthly and quarterly reports and provide inputs for donor reports and proposals
• Coordination with the Government, UN and NGOs
• Ensure the safety and security of the staff in the area of operation.
• Oversee HR issues in the project
• Oversee finance department
• Oversee Logistics department
• Oversee Construction department
• External coordination to ensure GOAL’s position is understood and protected
• Implement other tasks as identified by the CD

External Coordination

• Liaise with partners at state and county level; attend all appropriate co-ordination meetings and share information regarding projects and security where relevant.
• Ensure good relations with SSRRC and local authorities, including but not limited to Commissioners and Executive Directors, ensuring that GOAL remains inpartial.
• Liaise with Ministry of Health, at State & County level on the management of the PHC services.
• Accompany donor representatives and other official visitors, when requested to by the GOAL Country Director, and provide information as required

Security

• Implementing GOAL’s Security Guidelines and Procedures.
• Periodically review of the site specific security guidelines.
• Ensure all office and accommodation meet basic security standards, including fire prevention, lockdown and evacuation procedures
• Ensure that all staff are familiar with GOAL’s Security Guidelines and with the GOAL evacuation plan.
• Provide a security briefing to all staff/visitors arriving into the site for the first time.
• Monitor the security situation and provide regular informant to the CD/Security Officer of any incidents, changes or adverse conditions affecting staff safety or project operations in the region.
• The AC should have regular dialogue with the Commissioners, UNISFA, UNDSS, NGO security focal point and field staff in the facilities concerning the current and expected security situation including threats and concerns.

Programmes

• Weekly coordination meeting with the programming heads of department, combined with a robust schedule of site visits to ensure that the AC is familiar with the programme activities.
• The AC responsibility is limited in the fact that the technical staff will provide technical direction and support for programme activities. Technical responsibility for the programme activities will always remain with the programme coordinators in the programme site (AHM, Field Engineer etc) and in Juba (ACD Programmes, Primary Health Care Coordinator, Nutrition Coordinator, Watsan Coordinator etc).
• The AC must be familiar with the Donor contracts and proposals related to their programme site. They ought to be aware of the different activities and indicators contained in the proposals and on the progress made towards achieving those targets.
• The AC is responsible for ensuring that all visits successful. This involves receiving a ToR, and discussing the ToR upon arrival of the visitor, and facilitating contact to the relevant staff/etc where necessary. The AC should meet the visitor at the end of the visit to discuss the findings of the visit and any recommendations.
• Monitor and audit payments made for trainings and for distributions.

Construction

• On a day to day basis managing the Construction Manager/ Supervisor.
• Weekly coordination meeting with Construction Manager/ Supervisor
• Site visits to all on-going and completed construction projects
• Ensuring all construction works are within budget and according to regulations.
• Coordinating with the ACD Ops on issues related to Construction.

Logistics

• On a day to day basis managing the FLM.
• Working with the FLM to ensure that GOAL’s logistical procedures are adhered to at all times, reporting any breaches to the Logistics Coordinator/ACD Operations.
• Coordinating with the Logistical Coordinator on issues related to Logistics.
• Ensuring that the Logistics Office provides the required support to programmes.
• Working with UNHAS to confirm that the airstrip is safe for landing.

Personnel

• Implementation of GOAL’s South Sudan HR Manual.
• On a day to day basis managing the HR Field Officer.
• Ensure all new hires are properly authorized and contract of employment issued.
• Monitor and approve all R&R and annual leave. Ensure that an annual leave calendar is in place, and that the majority of annual leave is taken during the rainy season.
• Review of monthly payroll.
• On a random basis accompany the staff member paying salaries.
• Coordinating with the HR Coordinator on issues related to HR.
• Ensuring GOAL’s HIV/AIDS workplace policy is implemented.
• Ensuring that the HR office provides the required support to programmes.
• Ensure implementation of staff appraisals
• The AC, supported by the AHM should monitor the health of all relocatable staff members; this should include mental (stress) and physical health. Any concerns or serious illness affecting relocatable staff must be reported to the CD and PHC Co.
• The AC is responsible for ensuring that the day to day living and working conditions in their sites is of an acceptable standard or that plans are in place and being implemented to bring the location up to the required standard.

Finance

• On a day to day basis managing the Financial Field Officer
• Working with the Finance Field Officer to ensure that GOAL’s Financial Guidelines are adhered to at all times, reporting any breaches to the Financial Controller/CD.
• Monthly review of spending and forecasting
• Weekly cash counts.
• Review of Cash book for reasonability of expenditure.
• Review of financial paper work to ensure all transactions are properly authorized and that all the requited supporting documentation is on file.
• Coordinating with the Financial Controller and/or Donor Compliance Officer.
• Ensuring that the Finance office provides the required support to programmes.

Requirements

• At least 3 years work experience at field coordination position
• Experience in volatile security environment
• Experience in programme management
• Good interpersonal and motivational skills
• Flexible/motivated
• Experience liaising with governmental / local authorities and other NGO’s
• Experience in managing staff safety and security requirements and good analytical skills of political and security situations.
• Good Logistics and Finance/Admin background