Assistant logistics officer 183 views6 applications

Functional & responsibilities

1. Warehousing and asset management
2. Ensure good inventory/warehouse management systems are in place and adhered with Concern’s and donors’ warehouse/inventory management standards, policies comply and procedures.
3. Supervises and support main store and nutrition site sub-store storekeepers
4. Collect weekly/monthly stock report from each nutrition sites and reconcile the report against stock records and physical count.
5. Ensure all essential store documents are adequately in placed in all stores
6. Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards  as per Concern and donor’s guideline
7. Regularly check office’s  fixed asset  and update asset inventory list regularly
8. Coach and guide sub storekeepers as necessary and provide training on stock management
9. Facilitate payment for daily labours and ensure they are paid timely in accordance to the local rate fulfilling the required paper works
10. Procurement
11. In the absence of area transport and logistics officer, facilitate local purchases in line with Concern procurement and finance policy and procedures.
12. When necessary preform pity cash purchase
13. Ensure all procurement records (softy and hard copy) are timely updated and maintained so as to promote openness and transparency at all times.

      III.            Transport

1. In the absence of area transport and logistics officer, manage the days to day transport activities ,and ensure resources like  vehicles and motorbikes are used for Concern’s purpose only
2. Ensure fuel refilling for vehicles and generator complies with the standard procedure and ensure all necessary documentation are completed.
3. Ensure drivers complete their logbook timely and correctly
4. Maintain office vehicles and generator service tracker and ensure vehicles and generators are serviced timely as per concern standards
5. Ensure offices vehicles insurance and annual inspection certificates are renewed timely
6. Ensure drivers and vehicles users are adhere with Concern’s transport policy  and procedures
7. Reporting

• In the absence of area transport and logistics officer, prepare weekly and monthly transport reports e.g. stock report, transport report, fuel utilization report and procurement status report and security incident reports
• Represent the department as a focal person in  the absence of  area transport and logistics officer

Work closely with sites program team and produce weekly stock report and reconcile against programs distribution list report.

Job Requirements

• Level 2 certification or Diploma from TVT or vocational college purchasing and supply management, accounting or other related field.
• Minimum 2 years experience in the capacity of assistant or officer level with similar INGOs or UN agencies
• Demonstrated experience working in the areas of procurement, stock and transport management at junior level
• Ability to work independently
• Ability to multi-task
• Able to use basic  computer applications (EXCEL and word)

            Good communication skill

• Team work: work with other  colleagues in a team manner and contribute to the team so as to achieve the goal
• Integrate:Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Communication: Actively communicate with the team

           Values diversity, sees it as a source of competitive strength

How to Apply

APPLICATION GUIDELINES

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Contact Address

Concern Worldwide Country office Addis Ababa Ethiopia, Sholla Market

Yeka Sub- city, kebele 13/14

Telephone: + 251 11 661 17 30,