Associate Director of Finance and Administration 120 views0 applications


Title: Associate Director of Finance and Administration (ADFA)-Open Doors Project

Location: Lusaka, Zambia

Reports to: Country Representative / Chief of Party (COP), Open Doors Project

Main duties and responsibilities:

  • Manages the Finance and Operations staff of the Open Doors Project, which involves supervising the project staff and overseeing activities relating to accounting, financial management and internal controls and the “operational functions such as ICT, procurement, Contracts and Grants (C&G), administrative support and travel/logistics.
  • Manages the planning and implementation of field activities which includes oversight of budgets, grants, operational plans, reporting, and procedural and financial compliance.
  • Oversees purchasing of services, supplies and equipment for the project. Ensures all procurement and purchasing is conforming to FHI 360 policies and procedures.
  • Develops and submits financial reports following the appropriate procedures outlined by FHI 360 conforming to USAID regulations.
  • Monitors, validates and transmits accounting data to FHI 360 headquarters (HQ) on a monthly basis.
  • Performs project funding pipeline forecasts on a regular basis in current templates per deadlines, and transitions to updated tools and processes as directed by FHI 360 RO and HQ.
  • Reviews project cost share documentation and submits to the FHI 360 cost share team before the due date.
  • Ensures proper budgeting, expenditures tracking and audit of financial resources in accordance with USAID rules and regulations and FHI 360 policies;
  • Oversees cash management processes, including liquidity management, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
  • Routinely monitors financial transactions, reports and waivers and investigates anomalies or unusual transactions.
  • Oversees all internal and external audits of the project; coordinates activities of independent auditors ensuring all compliance issues are met. Ensures that substantiating documentation is approved and available such that all transactions may pass independent and funder audits.
  • Reviews payroll and ensures payroll-related taxes are remitted to the statutory authorities before due dates.
  • Responsible for overseeing sub awarding mechanisms and financial reporting by project partners.
  • Strengthens capacity of implementing partners in compliance and in acceptable financial principles
  • Coordinates periodic financial and administrative reviews at the main office, field offices and at the subaward partners.
  • Ensures that country policies and procedures are consistent with FHI 360 policies and procedures, donor regulations, and local legislation.
  • Performs other relevant duties, as assigned.

Minimum Requirements:

  • A Master’s Degree in Business Administration, Finance Accounting, or other relevant field with at least 8 years of relevant experience OR a Bachelors or Certified Accounting Degree with at least 10 years of relevant experience.
  • Minimum of eight years’ experience in accounting, operations and financial management of large-scale, complex international development programs.
  • At least 3-5 years of relevant grants and contract management experience, preferably with USG-funded prime awards and with subaward mechanisms.
  • Proven supervisory experience, interpersonal skills and team building expertise.
  • Demonstrated competency in developing and managing large budgets.
  • Familiarity with donor financial reporting and compliance requirements, preferably for USG donors (USAID, CDC, DOD).
  • Membership in the Association of Chartered Certified Accountants (ACCA) and/or Zambia Institute of Chartered Accountants (ZICA) referred.

NB: Interested candidates must submit application by 23rd October,2020

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

More Information

  • Job City Lusaka, Zambia
  • This job has expired!
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FHI 360 (formerly Family Health International) is a nonprofit human development organization based in North Carolina. FHI 360 serves more than 70 countries and all U.S. states and territories. Established in 1971, the organization has long managed in projects relating to family planning and reproductive health. In 1986 the organization began a worldwide response to HIV/AIDS. FHI's research and programs also address malaria, tuberculosis, and other infectious and chronic diseases and international agencies, governments, foundations, research institutions, and individual donors.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.

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0 USD Lusaka, Zambia CF 3201 Abc road Full Time , 40 hours per week FHI 360

Title: Associate Director of Finance and Administration (ADFA)-Open Doors Project

Location: Lusaka, Zambia

Reports to: Country Representative / Chief of Party (COP), Open Doors Project

Main duties and responsibilities:

  • Manages the Finance and Operations staff of the Open Doors Project, which involves supervising the project staff and overseeing activities relating to accounting, financial management and internal controls and the “operational functions such as ICT, procurement, Contracts and Grants (C&G), administrative support and travel/logistics.
  • Manages the planning and implementation of field activities which includes oversight of budgets, grants, operational plans, reporting, and procedural and financial compliance.
  • Oversees purchasing of services, supplies and equipment for the project. Ensures all procurement and purchasing is conforming to FHI 360 policies and procedures.
  • Develops and submits financial reports following the appropriate procedures outlined by FHI 360 conforming to USAID regulations.
  • Monitors, validates and transmits accounting data to FHI 360 headquarters (HQ) on a monthly basis.
  • Performs project funding pipeline forecasts on a regular basis in current templates per deadlines, and transitions to updated tools and processes as directed by FHI 360 RO and HQ.
  • Reviews project cost share documentation and submits to the FHI 360 cost share team before the due date.
  • Ensures proper budgeting, expenditures tracking and audit of financial resources in accordance with USAID rules and regulations and FHI 360 policies;
  • Oversees cash management processes, including liquidity management, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
  • Routinely monitors financial transactions, reports and waivers and investigates anomalies or unusual transactions.
  • Oversees all internal and external audits of the project; coordinates activities of independent auditors ensuring all compliance issues are met. Ensures that substantiating documentation is approved and available such that all transactions may pass independent and funder audits.
  • Reviews payroll and ensures payroll-related taxes are remitted to the statutory authorities before due dates.
  • Responsible for overseeing sub awarding mechanisms and financial reporting by project partners.
  • Strengthens capacity of implementing partners in compliance and in acceptable financial principles
  • Coordinates periodic financial and administrative reviews at the main office, field offices and at the subaward partners.
  • Ensures that country policies and procedures are consistent with FHI 360 policies and procedures, donor regulations, and local legislation.
  • Performs other relevant duties, as assigned.

Minimum Requirements:

  • A Master’s Degree in Business Administration, Finance Accounting, or other relevant field with at least 8 years of relevant experience OR a Bachelors or Certified Accounting Degree with at least 10 years of relevant experience.
  • Minimum of eight years’ experience in accounting, operations and financial management of large-scale, complex international development programs.
  • At least 3-5 years of relevant grants and contract management experience, preferably with USG-funded prime awards and with subaward mechanisms.
  • Proven supervisory experience, interpersonal skills and team building expertise.
  • Demonstrated competency in developing and managing large budgets.
  • Familiarity with donor financial reporting and compliance requirements, preferably for USG donors (USAID, CDC, DOD).
  • Membership in the Association of Chartered Certified Accountants (ACCA) and/or Zambia Institute of Chartered Accountants (ZICA) referred.

NB: Interested candidates must submit application by 23rd October,2020

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.

2020-11-07

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