Posting Title: Associate Programme Management Officer, NOB
Job Code Title: Associate Programme Management Officer
Department/ Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 10 November 2017-9 December 2017
Job Opening number: 17-PGM-UNHABITAT-88125-R-NAIROBI (E)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is on a local basis. This position is open to nationals of Kenya Only. Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move……etc
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The objective of the post is to participate in the development, implementation, coordination and evaluation of assigned programmes and projects in the Regional Office for Africa related to climate change adaptation and mitigation, risk reduction and urban resilience, as well as UN-Habitat’s portfolio in Ethiopia; and ensuring effective and efficient project management and implementation. This position is located at the Regional Office for Africa, Nairobi. Under the overall supervision of the Senior Human Settlements Officer, the incumbent will be responsible for: Responsibilities
- Project support and management
- Provide support to monitoring the Kenya country programme implementation against the programme work plan and indicators, and support liaison with government officials as needed;
- Assist in organizing meetings with partners, and in the dissemination of best practices and expertise to the relevant actors, especially regarding the Kenya country programme;
- Assist in programme administration, including provision of support in the formulation of consultant and institutional contracts, preparation of Agreements of Cooperation, and subsequent monitoring of these contracts;
- Monitoring specific aspects of programme/project implementation, including budgetary aspects;
- Liaising internally with relevant parties/branches and follow-up actions whenever needed in the different HQ branches/offices, especially in relation to project management aspects; Inputting data of newly acquired projects into the Project Accrual and Accountability System (PAAS).
- Documentation and reporting
- Support with regular reporting activities, including reporting on the progress of the work programme on IMDIS for the countries/projects the SHSO is responsible for, including for the Kenya country programme;
- Support the preparation of project reports as requested, i.e. project status reports and financial reports, in coordination with project managers, PMOs and SHSO;
- Updating project information in PAAS for all SHSO’s projects to ensure that the required information is available for projects undergoing closure assessment;
- Be the PAAS focal point for all SHSO’s projects ensuring that all project data is available in the system for purposes of performance monitoring.
- Communication, data and information management
- Support managing and maintaining the records of the different projects for the specified countries, including Kenya;
- Support communication and dissemination of knowledge and best practices, in liaison with the concerned Branches;
- Liaising with partners, compiling and organizing provided country level data, and reviewing and analyzing these regarding usability for reporting;
- Assisting in identifying gaps in information and data management in specific country programmes;
- Contributes to the maintenance and management of the project records.
Competencies
- Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in Information Science, Communication, Project Management and/or other relevant discipline. Knowledge on human settlements would be an added value.
Work Experience
A minimum of 2 (two) years of progressively responsible experience in project management, analysis and information management is required.
Experience of work in Kenya and in collaborating with government officials, as well as with other partners is required.
Working experience within multi-cultural international institutions and with donor relations would is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat.
For this position, fluency in English and Swahili (both oral and written) and other local languages of Kenya would be an asset, especially for liaising with Government officials.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
More Information
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