Base Human Resource Administrator 61 views1 applications


INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

For our Operations Human Resource Department in Somali/Gode, we are currently looking for the following professional:

Base Human Resource Administrator 

General Assignment:

Help manage the base’s human resources and manage the administrative aspect

Duties and Responsibilities:
1: Follow up administratively the base’s human resources:

  • Keep the database on staff  updated including leaves loans and HR statistics;
  • Draft employment contracts and send to senior human resource administrator for validation and final approval;
  • Prepare monthly Payroll/Adjust perdiem formula;
  • Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
  • Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
  • Prepare employee Identity Cards and keep record in the staff list;
  • Follow-up the staff’s leaves: annual leaves, sick leaves… And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital;
  • Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file;
  • Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc.;
  • Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Manage local employees’ social insurance:

  • Register new employees and their legal successors, keep a record in their respective personnel file;
  • Review medical receipts/prescriptions submitted by employee and validate for finance for payment;
  • Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
  • Ensure contacts with local partners (clinics, hospitals, etc.) when see fit for the Bases;
  • Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3: Assist the hiring process administratively:

  • Keep record of the job opening requests with updated Job descriptions;
  • Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;
  • Ensure to post vacancies at field sites and at base office;
  • Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
  • Receive and keep track record of all applications received and ensure to communicate to candidates of the written and interview results;
  • Participate in giving salary offer after validating salary levels;

4: Facilitate the transfer of information and documents; Assignment:

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents up on request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor.

Job Requirements

                    Educational Qualifications and Skills Required:

Qualification/Level of studies Degree in Human resources, Administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous.

Required skillsProfessionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing;

Local Language Somali is Mandatory

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Base Human Resource Administrator – Somali” written in the subject lineand three references, applicants to the following addresses:

  • Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357,  (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
  • Directly In Person to Action Against Hunger,  Gode, Sekota, Wollega, Borena, Gambella, and Hirna offices ;

“Women Applicants Are Highly Encouraged”

NBOnly short listed applicants will be communicated on and selection process includes technical test and an interview.

More Information

  • Job City Gode, Somali
  • This job has expired!
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Action Against Hunger saves lives while building long-term strategies for self-sufficiency:

  • Lifesaving impact in 45+ countries
  • 6,500+ field staff assisting more than 14.9 million people in 2015
  • 35+ years of expertise in contexts of conflict, disasters and food crises

Our global efforts save hundreds of thousands of lives each year, but millions of malnourished children remain in need of lifesaving treatment.

Why Our Work Matters

Deadly malnutrition claims the lives of 1 million children each year, even though it’s:

  1. PREDICTABLE: We know where and when to expect acute malnutrition
  2. PREVENTABLE: We know how to help children stay healthy
  3. TREATABLE: Therapeutic ready-to-use foods can help save millions
  4. AFFORDABLE: Just $45 can provide a child with lifesaving treatment

You can trust Action Against Hunger. Here’s why:

  • Highest four-star rating from Charity Navigator, ten years in a row
  • Listed as an “A”-rated organization by CharityWatch
  • We're accountable, meeting all 20 Better Business Bureau standards
  • Earned Guidestar's Gold Participant Seal for our commitment to transparency
  • Awarded the “Best in America” seal by the Independent Charities of America

What Others Are Saying

Don’t take it from us: here’s what others have to say of our work:

“Action Against Hunger is a NGO that is action oriented. I can truthfully say that they deliver services to those in need and are very present on the ground. They make lasting positive change in the lives of people. I worked for them in four countries and have a good understanding of how they work.”

– Holimata, Great Nonprofits Review

“Action Against Hunger is in war-torn countries that many fear to tread. They are technical people… that forgo the comforts of modern life to assist local populations and refugees at the most fundamental level in the most dangerous locales. They provide nutrition, healthcare, sanitation, and food sustainability. They train populations to be self-sufficient. Although these dedicated men and women want to eliminate the need for their services, humanity is not willing and forces them to witness the most heinous actions.”

– President Nelson Mandela, Recipient, Action Against Hunger Humanitarian Prize 2004

“As a field worker and a partner... I recommend Action Against Hunger as an effective and important organization. Through their integrated approach and expertise in nutrition, food security and water, sanitation and hygiene they are saving lives and improving them for years to come in some of the poorest parts of the planet.”

– Water Advocate, Great Nonprofits Review, Dec. 8, 2011

“Action Against Hunger—the title speaks for itself. This is a remarkable organization with a staff of energetic, enthusiastic and deeply committed people who are determined to make a difference to the lives of thousands of people. There are millions who do not have access to clean water, food, health services or education. They are condemned to a grinding life of poverty with no choices. Action Against Hunger is changing this. Their training programs are improving the quality of life and health and, above all, bringing hope to thousands in underdeveloped countries. I commend them for their outstanding work and welcome the opportunity to express my support.”

– Desmond Tutu, Archbishop Emeritus, Recipient, Action Against Hunger Humanitarian Prize 2006

“I’ve been covering humanitarian crises since the early 1990s and have often been impressed by the work of Action Against Hunger. They are among the first to respond when tragedies unfold, and they work to ensure that communities have a fighting chance to get back on their feet... The nightly news can often seem overwhelming, but it’s important to remember there are effective ways to fight hunger and overcome poverty, and along with groups like Action Against Hunger, you can become part of the solution.”

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More jobs from Action Against Hunger
0 USD Gode, Somali CF 3201 Abc road Full Time , 40 hours per week Action Against Hunger

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

For our Operations Human Resource Department in Somali/Gode, we are currently looking for the following professional:

Base Human Resource Administrator 

General Assignment:

Help manage the base’s human resources and manage the administrative aspect

Duties and Responsibilities: 1: Follow up administratively the base’s human resources:

  • Keep the database on staff  updated including leaves loans and HR statistics;
  • Draft employment contracts and send to senior human resource administrator for validation and final approval;
  • Prepare monthly Payroll/Adjust perdiem formula;
  • Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
  • Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
  • Prepare employee Identity Cards and keep record in the staff list;
  • Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital;
  • Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file;
  • Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc.;
  • Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Manage local employees’ social insurance:

  • Register new employees and their legal successors, keep a record in their respective personnel file;
  • Review medical receipts/prescriptions submitted by employee and validate for finance for payment;
  • Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
  • Ensure contacts with local partners (clinics, hospitals, etc.) when see fit for the Bases;
  • Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3: Assist the hiring process administratively:

  • Keep record of the job opening requests with updated Job descriptions;
  • Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;
  • Ensure to post vacancies at field sites and at base office;
  • Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
  • Receive and keep track record of all applications received and ensure to communicate to candidates of the written and interview results;
  • Participate in giving salary offer after validating salary levels;

4: Facilitate the transfer of information and documents; Assignment:

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents up on request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor.

Job Requirements

                    Educational Qualifications and Skills Required:Qualification/Level of studies Degree in Human resources, Administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous.Required skillsProfessionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing;

Local Language Somali is Mandatory

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Base Human Resource Administrator - Somali” written in the subject lineand three references, applicants to the following addresses:

  • Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357,  (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
  • Directly In Person to Action Against Hunger,  Gode, Sekota, Wollega, Borena, Gambella, and Hirna offices ;

“Women Applicants Are Highly Encouraged”

NBOnly short listed applicants will be communicated on and selection process includes technical test and an interview.

2020-06-03

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