Base Human Resource Administrator 41 views1 applications


INTERNAL/EXTERNAL

 VACANCY ANNOUNCEMENT For Base Human Resource Administrator

Country Office: Ethiopia

Work Base: Sekota

Availability: As Soon As Possible

Salary Scale: EMS07

Salary and other benefits: Gross salary ETB 27,000 up to 30,912

Insurance – (Life, Group Personal Accident, and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid to depend on the years of service.

Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting, and treating undernutrition, especially during and after emergencies related to conflicts and natural disasters.

The international network of Action Against Hunger has offices in France, the United Kingdom, Spain, Canada, the USA, India, and Belgium. Teams in the field combat hunger on four fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

 

About Action Against Hunger – USA

As the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life-threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been

on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience-building programs, research, and innovation. We have a country team of about 550 staff working out of 18 field offices and sub-offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF, and others.

General Assignments / Scope of the Role:

The Base HR Administrator Helps manage the base’s human resources and manage the administrative aspect.

The Base HR Administrator’s role purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth, and difficulty of work both conceptual and applied)

§  Manage integrated Human Resource Processes and Procedures in line with Action Against Hunger policies and Procedures.

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

§  Identify and Maintain collaboration between staff and management across various Human Resource functions.

§  Externally maintain a relationship with various stakeholders for improved Human Resource service (Pension Agency, Inland Revenue- Tin Numbers, and the like

Delivery: (The focus on the execution of the work and the role of the team for supporting business/operational functions in terms of timeliness and quality)

§  To deliver timely Human Resource services to staff, management, and stakeholders

§  Provide quality Human Resource services that meet the needs of staff according to the policies and procedures of Action Against Hunger.

Duties and Responsibilities:


1: Follow up administratively the base’s human resources:

  • Keep the database on staff  updated including leaves loans and HR statistics;
  • Draft employment contracts and send to senior human resource administrator for validation and final approval;
  • Prepare monthly Payroll/Adjust perdiem formula;
  • Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
  • Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
  • Prepare employee Identity Cards and keep a record in the staff list;
  • Follow-up of the staff’s leaves: annual leaves, sick leaves… And ensure to keep a track record of written record and send a monthly, yearly, quarterly report to HR Capital;
  • Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file;
  • Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments, etc.;
  • Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Manage local employees’ social insurance:

  • Register new employees and their legal successors, keep a record in their respective personnel file;
  • Review medical receipts/prescriptions submitted by the employee and validate for finance for payment;
  • Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
  • Ensure contacts with local partners (clinics, hospitals, etc.) when seeing fit for the Bases;
  • Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3: Assist the hiring process administratively:

  • Keep a record of the job opening requests with updated Job descriptions;
  • Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;
  • Ensure to post vacancies at field sites and at the base office;
  • Organize the recruitment process in co-operation with the job-seeker: schedule appointments, tests, replies;
  • Receive and keep a track record of all applications received and ensure to communicate to candidates of the written and interview results;
  • Participate in giving salary offer after validating salary levels;

4: Facilitate the transfer of information and documents; Assignment:

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents upon request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, emails, and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch, and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor. 
  • I.  Gender Equality Commitments  
  • Foster an environment that supports the values of women and men, and equal access to information.
  • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

    Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.

    Value and respect all cultures.

    II. Physical Demands 

     

    While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own

     

    work accurately so that only minor corrections are needed on an infrequent basis.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    III.  Working Conditions, Travel and Environment

     

    The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

     

    Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

    Iv.    Additional Tasks 

    Ensure gender mainstreaming in the HR department

    This job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.

Job Requirements

Qualification/Level of studies Degree in Human resources, Administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous.

 Required Skills & Competencies

·         Good communication skills

·         Planning and Organizational skills

·         Adaptability

·         Good level of spoken and written English

·         Knowledge of HR procedures

·         Excellent knowledge and use of Excel is a MUST

·         Excellent interpersonal skills (stress management and motivation)

·         Excellent organizational skills.

·         Autonomous and able to take initiative.

·         Able to set their own deadlines and meet them.

·         Knowledge of the Ethiopian Laws

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Base Human Resource Administrator – Waghimra” written in the subject lineand three references, applicants to the following addresses:

  • Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357,  (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
  • Directly In-Person to Action Against Hunger,  Gode, Sekota, Wollega, Borena, Gambella, and Hirna offices ;
  • NBOnly shortlisted applicants will be communicated on and the selection process includes technical tests and an interview.

More Information

  • Job City Sekota, Amhara
  • This job has expired!
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Action Against Hunger saves lives while building long-term strategies for self-sufficiency:

  • Lifesaving impact in 45+ countries
  • 6,500+ field staff assisting more than 14.9 million people in 2015
  • 35+ years of expertise in contexts of conflict, disasters and food crises

Our global efforts save hundreds of thousands of lives each year, but millions of malnourished children remain in need of lifesaving treatment.

Why Our Work Matters

Deadly malnutrition claims the lives of 1 million children each year, even though it’s:

  1. PREDICTABLE: We know where and when to expect acute malnutrition
  2. PREVENTABLE: We know how to help children stay healthy
  3. TREATABLE: Therapeutic ready-to-use foods can help save millions
  4. AFFORDABLE: Just $45 can provide a child with lifesaving treatment

You can trust Action Against Hunger. Here’s why:

  • Highest four-star rating from Charity Navigator, ten years in a row
  • Listed as an “A”-rated organization by CharityWatch
  • We're accountable, meeting all 20 Better Business Bureau standards
  • Earned Guidestar's Gold Participant Seal for our commitment to transparency
  • Awarded the “Best in America” seal by the Independent Charities of America

What Others Are Saying

Don’t take it from us: here’s what others have to say of our work:

“Action Against Hunger is a NGO that is action oriented. I can truthfully say that they deliver services to those in need and are very present on the ground. They make lasting positive change in the lives of people. I worked for them in four countries and have a good understanding of how they work.”

– Holimata, Great Nonprofits Review

“Action Against Hunger is in war-torn countries that many fear to tread. They are technical people… that forgo the comforts of modern life to assist local populations and refugees at the most fundamental level in the most dangerous locales. They provide nutrition, healthcare, sanitation, and food sustainability. They train populations to be self-sufficient. Although these dedicated men and women want to eliminate the need for their services, humanity is not willing and forces them to witness the most heinous actions.”

– President Nelson Mandela, Recipient, Action Against Hunger Humanitarian Prize 2004

“As a field worker and a partner... I recommend Action Against Hunger as an effective and important organization. Through their integrated approach and expertise in nutrition, food security and water, sanitation and hygiene they are saving lives and improving them for years to come in some of the poorest parts of the planet.”

– Water Advocate, Great Nonprofits Review, Dec. 8, 2011

“Action Against Hunger—the title speaks for itself. This is a remarkable organization with a staff of energetic, enthusiastic and deeply committed people who are determined to make a difference to the lives of thousands of people. There are millions who do not have access to clean water, food, health services or education. They are condemned to a grinding life of poverty with no choices. Action Against Hunger is changing this. Their training programs are improving the quality of life and health and, above all, bringing hope to thousands in underdeveloped countries. I commend them for their outstanding work and welcome the opportunity to express my support.”

– Desmond Tutu, Archbishop Emeritus, Recipient, Action Against Hunger Humanitarian Prize 2006

“I’ve been covering humanitarian crises since the early 1990s and have often been impressed by the work of Action Against Hunger. They are among the first to respond when tragedies unfold, and they work to ensure that communities have a fighting chance to get back on their feet... The nightly news can often seem overwhelming, but it’s important to remember there are effective ways to fight hunger and overcome poverty, and along with groups like Action Against Hunger, you can become part of the solution.”

Connect with us
0 USD Sekota, Amhara CF 3201 Abc road Full Time , 40 hours per week Action Against Hunger

INTERNAL/EXTERNAL

 VACANCY ANNOUNCEMENT For Base Human Resource Administrator

Country Office: Ethiopia

Work Base: Sekota

Availability: As Soon As Possible

Salary Scale: EMS07

Salary and other benefits: Gross salary ETB 27,000 up to 30,912

Insurance - (Life, Group Personal Accident, and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid to depend on the years of service.

Female candidates are highly encouraged to apply for this position.

About Action Against HungerAction Against Hunger was founded in 1979 as an international non-governmental organization that fights against hunger in the world. Our mission is to save lives by eliminating hunger through preventing, detecting, and treating undernutrition, especially during and after emergencies related to conflicts and natural disasters.The international network of Action Against Hunger has offices in France, the United Kingdom, Spain, Canada, the USA, India, and Belgium. Teams in the field combat hunger on four fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS). About Action Against Hunger - USAAs the world’s hunger specialist, our primary goal is to create a better way to deal with hunger. For more than 40 years, we led the global movement that aims to end life-threatening hunger for good within our lifetimes. With 7,500+ staff, our teams have been

on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience-building programs, research, and innovation. We have a country team of about 550 staff working out of 18 field offices and sub-offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF, and others.

General Assignments / Scope of the Role:

The Base HR Administrator Helps manage the base’s human resources and manage the administrative aspect.

The Base HR Administrator's role purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth, and difficulty of work both conceptual and applied)

§  Manage integrated Human Resource Processes and Procedures in line with Action Against Hunger policies and Procedures.

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

§  Identify and Maintain collaboration between staff and management across various Human Resource functions.

§  Externally maintain a relationship with various stakeholders for improved Human Resource service (Pension Agency, Inland Revenue- Tin Numbers, and the like

Delivery: (The focus on the execution of the work and the role of the team for supporting business/operational functions in terms of timeliness and quality)

§  To deliver timely Human Resource services to staff, management, and stakeholders

§  Provide quality Human Resource services that meet the needs of staff according to the policies and procedures of Action Against Hunger.

Duties and Responsibilities:

1: Follow up administratively the base’s human resources:

  • Keep the database on staff  updated including leaves loans and HR statistics;
  • Draft employment contracts and send to senior human resource administrator for validation and final approval;
  • Prepare monthly Payroll/Adjust perdiem formula;
  • Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
  • Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
  • Prepare employee Identity Cards and keep a record in the staff list;
  • Follow-up of the staff’s leaves: annual leaves, sick leaves... And ensure to keep a track record of written record and send a monthly, yearly, quarterly report to HR Capital;
  • Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file;
  • Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments, etc.;
  • Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
  • Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Manage local employees’ social insurance:

  • Register new employees and their legal successors, keep a record in their respective personnel file;
  • Review medical receipts/prescriptions submitted by the employee and validate for finance for payment;
  • Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
  • Ensure contacts with local partners (clinics, hospitals, etc.) when seeing fit for the Bases;
  • Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3: Assist the hiring process administratively:

  • Keep a record of the job opening requests with updated Job descriptions;
  • Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;
  • Ensure to post vacancies at field sites and at the base office;
  • Organize the recruitment process in co-operation with the job-seeker: schedule appointments, tests, replies;
  • Receive and keep a track record of all applications received and ensure to communicate to candidates of the written and interview results;
  • Participate in giving salary offer after validating salary levels;

4: Facilitate the transfer of information and documents; Assignment:

  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Translate administrative documents upon request,
  • Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, emails, and letters;
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch, and archive incoming documents (letters faxes…).
  • Perform any duties assigned by your immediate supervisor. 
  • I.  Gender Equality Commitments  
  • Foster an environment that supports the values of women and men, and equal access to information.
  • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.Value and respect all cultures.II. Physical Demands  While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.III.  Working Conditions, Travel and Environment The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required. Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.Iv.    Additional Tasks Ensure gender mainstreaming in the HR departmentThis job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.

Job Requirements

Qualification/Level of studies Degree in Human resources, Administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous. Required Skills & Competencies·         Good communication skills·         Planning and Organizational skills·         Adaptability·         Good level of spoken and written English·         Knowledge of HR procedures·         Excellent knowledge and use of Excel is a MUST·         Excellent interpersonal skills (stress management and motivation)·         Excellent organizational skills.·         Autonomous and able to take initiative.·         Able to set their own deadlines and meet them.·         Knowledge of the Ethiopian Laws

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Base Human Resource Administrator - Waghimra” written in the subject lineand three references, applicants to the following addresses:

  • Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357,  (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
  • Directly In-Person to Action Against Hunger,  Gode, Sekota, Wollega, Borena, Gambella, and Hirna offices ;
  • NBOnly shortlisted applicants will be communicated on and the selection process includes technical tests and an interview.
2020-10-30

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