Position Start Date : 15.07.2019
Duration : 6 months, depending on funding
Location : Yei – South Sudan
Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled
Tdh :
Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.
Context :
Yei is a medium-sized city in the Central Equatoria region of South Sudan ; approximately 160 KM from the capital Juba. It lies close to the borders of two of the country’s trading partners, Uganda and the Democratic Republic of Congo. Historically it was a business hub, attracting traders and customers from all three countries.
Tdh implemented a multi-sectoral, integrated response in Yei since 2017, including WASH, FSL, and child protection. Our activities are implemented in schools, and as a community based program. In the coming year, we aim to increase our level of programing through expansion to additional sectors as well as accessing hard to reach locations in surrounding towns.
The challenges for this expansion will be to maintain the current level of assistance, taking into account current levels of population movements (new IDPs and returnees), and increase the involvement of the community.
Under the direct supervision of the field coordinator and matrix management of the Logistics Manager Juba, the main purpose of the position is to carry out efficient.
Responsibilities :
Fleet management
- Ensures the safety and the organisation of all Tdh staff and materials transportation
- Organize the allocation and provision of the vehicles/equipment
- Identify the requirements and choose the suppliers
- Provide training in the handling of operating procedures related to the vehicles
- Ensure a proper follow up of movement and fuel is in place (log book, monthly fuel follow up, etc)
- Ensure that the preventive and curative maintenance of vehicles is done
- Send once a month the fleet follow up to the Logistics Manager Juba
- Handle transportation contract negotiation with suppliers and follow up
Management of the equipment
- Ensure the setting up of the equipment and the maintenance
- Monitor the additional equipment required and advise on the purchase
- Identification, registration in the equipment follow up and labeling of all the equipment
- Ensure the monitoring tools, including the follow up and update of the equipment and accessories’ list are set up
Procurement – Transportation
- Handle orders and service contracts according to the established rules
- Do and/or collect the PSR for all the departments
- Ensure procurement logistics procedures are followed including CBA, contract, archives, follow-up
- Define the more relevant means of transportation for goods delivery and process the administrative formalities related to
- Ensure the purchase follow up plan is updated and sent to the Logistics Manager Juba on a monthly basis
- In relation with project Managers, ensure monthly update of projects procurement plan
Stock Management
- Ensure the flow of merchandise is organized
- Update and share the monthly stock inventory
- Supervise stock movement’s follow up
Management of premises
- Handle rental contracts for all premises
- Handle contracts linked to utilities of the premises (water, electricity, etc)
- Ensure adequate and required equipment/furniture are in place and functioning
- Ensure follow up and supply of office supplies
- Ensure the maintenance and repairs of the premises
Security Management
- Adhere strictly to Tdh and country security rules
- Participate in the elaboration and updating of the country security plan and guidelines
- Hold security briefings when needed
- Ensure that safety equipment is present, up-to-date and in compliance in the different office, guest houses and project locations
Coordination and General support
- Provide the logistical management for expatriated HR or other people passing through (welcome, lodgings, travel, etc.) in close collaboration with the other departments
- Organize travels in the framework of the projects (planning, vehicles…)
- Provide team members with the information necessary for the successful implementation of the projects
- Make suggestions and participate in the development of new tools in his/her field of activity
- Create strategies to improve the support for the programs in the intervention zone
HR management
- Ensure regular feedback to the staff under her/his responsibility and appraisal process when needed
- Support disciplinary measures application if needed
- Ensure regular training
Reporting
- Provide the line manager a monthly report and forecast (Purchase follow up, Stock inventory, Equipment follow-up, Fleet data base)
Profile :
- Professional diploma or university degree is a Logistics field (supply, IT, mechanic…)
- At least 2 years experiences in a similar position
- Advance IT knowledge (hardware and software, Microsoft Office, Internet)
- Previous experience with an NGO in a difficult context
- Previous experience in emergency response is appreciated
- Knowledge of international humanitarian response and development work
- Excellent written and spoken English (French is not required)
- Ability to work in an inter cultural environment
- Flexibility
- Responsive, motivated, good communicator
- Ability to work under pressure and in a volatile environment
- Management skills
- Knowledge of major donors procedures is an asset
Please be advised that living conditions in the field (volatile security context, basic living conditions, shared showers/toilets, curfew, restriction of movements, etc.) can be challenging and although Tdh does the necessary to ensure security and wellbeing of the staff, people used to a certain level of comfort might not feel at ease in the field.
Salary:
Junior Program Officer position. Expatriate contract under Swiss regulations 2’200 CHF (~1’900 €) <> 2’400 CHF (2’100 €) net /month x 13 times (+ Withholding AVS candidate for Switzerland). Vacancy: 25 days/year, Health insurance, accident and medical repatriation insurance, location, return flight.
Tdh Global Code of Conduct and Risk Management Policies:
- Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure: raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
- Commits to respecting Risk Management Policies including: Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
- Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in.
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
Are you interested? Do you want to face this challenge?
Procedure:
Please applying directly online: http://www.jobs.net/j/JDpiLOGS?idpartenaire=20007
Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.
We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.
For any questions you can consult the FAQ below the job advertisements.
To know more about Terre des hommes: https://vimeo.com/253387418
More Information
- Job City Yei
