The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Guinea-Bissau is a low-income country that faces significant development challenges despite economic opportunities in agriculture, fisheries, tourism and mining. Since independence from Portugal in 1974, the country has been ridden by political turmoil and institutional fragility. Political instability, overreliance on cashew nut production, and high vulnerability to climate change impacts and environmental degradation, which affect the availability of natural resources, translate into widespread food insecurity and a high prevalence of malnutrition, particularly among children, rural women, older people and people living with HIV, tuberculosis or disabilities.
In the wake of the coronavirus disease 2019 pandemic, the Government of Guinea-Bissau has instituted a new strategy for development, employment and industrial promotion for 2020–2024, known as “Hora Tchiga”, which prioritizes the development of human capital through investments in health, education, and infrastructure. WFP assists the Government in that endeavor, providing technical and financial assistance to support crisis response, school feeding and nutrition activities, livelihood resilience for smallholder farmers, capacity strengthening for national institutions, and social protection.
The Budget and Programming Function, within the WFP office, supports and enables operations by safeguarding resources and efficient management of WFP resources, risk-informed end-to-end planning, budgeting, and reporting that enables WFP to deliver its key priorities, and strategic objectives and achieve its zero hunger goals.
Reporting to the Country Director, the Budget & Programming Officer (CST level I) will be responsible for the following key duties:
Budget Planning and Management
- Contribute to developing and implementing policies and procedures for budget and programming activities through close monitoring, aiming to achieve compliance with WFP and functional strategies.
- Contribute towards the compilation, preparation, and revision of various budget plans in compliance with budget and programming procedures.
- Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed, and in line with recommendations to enable accurate recording into internal systems and follow up on budget approval actions.
- Participate in CSPs/RBPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.
- Collate commodity pipeline requirements including Advance Financing requests in collaboration with operational stakeholders to ensure timely shortfall coverage and efficient utilization of contributions.
- Prepare monthly pipeline reports and support the CO/RB team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
- Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures.
Funds, Performance Management, and Reporting
- Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
- Perform and document fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment.
- Participate and support preparations for the CO/RB Resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).
- Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
- Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
- Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
- Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
- Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
- Participate in internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
- Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
- Perform other relevant duties as required.
Advanced University degree (recognized by https://www.whed.net/home.php) in Business Administration, Statistics, Finance, Economics or other relevant field, or First University degree (recognized by https://www.whed.net/home.php in the same disciplines with additional years of related work experience and/or training/courses.
At least three (3) years of experience in resource management, project planning, monitoring, and reporting, development, operations management, Resource Planning, Utilisation and Management or any relevant humanitarian field.
Fluency (level C) in English Language.
TERMS AND CONDITIONS
This is a Regular Consultancy Contract. A Regular Consultancy Contract is offered for a maximum period of 11 months after which the consultant will proceed on one (1) month mandatory break-in- service and will have the contract renewed when his/her services are still required and paid at the agreed monthly salary.
WFP Value Proposition. What we promise our candidates
- Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.
- Continuous learning and training – We provide learning tools for our staff to continually develop their careers.
- Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.
Deadline for application: 05 June 2023
Before you apply, please update both (i) your on-line profile and CV and ensure that they have correct and accurate information (ii) your CV should include your employment history, academic qualifications, and language skills. Please avoid tables and pictures in your CV.
- Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
- Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance
- WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
- Job City Guinea-Bissau