Background:
The IRC is working in Libya since August 2016, targeting the most vulnerable non-displaced, IDPs, refugees and migrants in hard-to-reach areas. According to assessments, healthcare is considered the priority need in Libya, most urgently in terms of quality health staff, medicines and supplies. There are significant gaps in the response, according to Libya’s Ministry of Health (MoH), the Libyan Red Crescent, UN agencies, and international NGOs. IRC’s team in Libya has the specific goal of reaching those in the hardest hit areas to beneficiaries of all ages and gender, both Libyans and third-country nationals. The emergency health activities will be focused on supporting essential primary health care. The reproductive health activities will specifically target women and girls. IRC’s emergency team is engaging local communities and empowering them to ensure they have equal access to health services while mobilizing outreach medical teams to maintain proximity to the people in need.
Job Overview/Summary: This position will be based in Tripoli, Libya and will be the focal person for the IRC Libya’s Budget and Grants financial reporting function. This requires a motivated, flexible, problem-solving team player with excellent analytical, communication skills and the ability to prioritize activities and work to tight deadlines.
POSITION OBJECTIVES:
As part of the finance team of the country office under the supervision of the Financial Controller, the Budget and Reporting Manager position will be responsible of managing the day-to-day budget and grants reporting function. The Budget and Reporting Manager ensure the budget and grants management issues are immediately attended to and ensures that donor budgets are prepared in accordance with the IRC and specific donor’s requirements and submitted on time.
In addition, this position will ensure that the grants are implemented in compliance with the donor regulations and the IRC requirements, ensure timely submission of the donor financial reports, additionally, will develop budget tools and conduct trainings to ensure efficiency in the Budgeting and reporting function.
Major Responsibilities:
Libya Country Office Fiscal Year Operating Budget
• Under the supervision of the Financial Controller, the Budget and Reporting Manager will prepare the Libya Fiscal Year Country Operating Budget following the IRC standard format.
• Ensures that the country-operating budget is regularly updated and is available for use as a management tool during the development of new proposal budgets and during times of rapid expansion and/or program reduction.
• Provides recommendations to address projected funding shortfalls or lack of funding coverage for each component of the fiscal year budget.
New proposal budget Development
• Acts as Libya country focal point for new proposals budget preparations.
• Prepare budgets for the new proposals and revises existing budgets, ensure all costs are covered, not under/over budgeted, in addition, and ensure the correct use of the IRC and specific donor budget standard templates.
• Work with the Finance Controller on the monthly Shared Program Cost –SPC for new proposals calculation and monthly allocation.
Grant Management & Reporting
• Ensure the monthly Budget versus Actual (BvA) reports for Libya grants are uploaded and up-to-date in the BVA system.
• Prepare and updates spending plans for all active grants in conjunction with designated budget holders.
• Review budget spending against spending plans / actual spending, and advise relevant staff on spending status. Request feedback on all over/under spending from budget holders.
• Participates in monthly Grant Review Meetings (GRMs) for grants spending feedback and follow-up on action points identified during the meetings.
• Attend and provide input and support to Grants Opening, Grants Review and Grant Closing Meetings.
• Provide support and feedback to Operations and Program Managers on all questions regarding the BvA reports.
• In compliance with the donor regulations and the IRC requirements, propose adjustment entries required for the BvA reports and grant financial reports.
• Prepare the new budget line codes (T2 codes) and look up codes for new grants, to be uploaded in SUN system.
• Prepare grants external donor financial reports for the review by the Finance Controller for further submission. Ensures reports are in compliance with the donor reporting formats template, and to be submitted in a timely manner on time as per internal and external contractual requirements.
• In consultation with the Grants Unit, provide review on actual charges and advice on key donor compliance requirements.
• Provide analysis and guidance on staff coverage, salary mapping in addition to the Shared Program Cost –SPC coverage and allocations for Finance Controller review and further approval
• Provide analysis review of grants spending plans vs actual spending
• Perform the Finance verification of Purchase Requests to ensure Items are allowable, allocable and reasonable, budget remaining balances are adequate, accuracy of information included for items charging codes, and the Mathematical calculation of total amounts.
Subgrant Management
• Work with grants / partnership unit to provide financial guidance for sub-award management as per IRC policy and donor requirements.
• Assists the partnership department in tracking and monitoring of subgrantee budgets and provide guidance or training to partners on budgeting.
• Assists in the review of new sub-award budgets and agreements as required
Staff Training
• Assist the Finance Controller in conducting regular training sessions for Program, Operations and Finance staff in Libya Field Offices on Budgeting and reporting topics, such as: Budget management, review grant actuals and reports donor regulations, etc.
Key Working Relationships:
Position Reports to Finance Controller, Libya.
Internal:
Deputy Director of Programs (DDP), Deputy Director of Operations (DDO), Grants Unit, Program Coordinators, Finance and budget holders.
Job Requirements:
Education: A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance, or equivalent technical training certificate in Accounting. Minimum of (5) years of Budgeting experience.
Experience: Experienced in Excel functions in donor’s grants budget development and financial reporting, knowledge of major European donor’s budgeting and reporting requirements, such as: ECHO, Europe Aid, UN Agencies, and SIDA.
Skills and Abilities: This position requires strong analytical skills to be able to make logical and strategic budget decisions. Demonstrated skills and abilities in working remotely supporting staff. Must be able to function comfortably in a complex work environment, under moderate pressure whilst prioritizing multiple tasks. Must be able to communicate effectively (written and verbal) in English, good time management and interpersonal skills. Excellent computer skills, MS Office package, advanced Excel and ability to create Macros. Must be able to work under minimal supervision.
Working Environment: This post will be based in Tripoli Office
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law
More Information
- Job City Tripoli