Business Development & Grants Coordinator 405 views0 applications

Business Development and Grants Coordinator | Uganda – Kampala Office

Reports to Uganda Country Director | Full time | June 2019

What we do in Uganda

ARC Uganda’s mission is to work with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities. We help people survive conflict and crisis and rebuild lives of dignity, health, security, and self-sufficiency. ARC is committed to the delivery of programs that ensure measurable quality and lasting impact for the people we serve. ARC Uganda, with its head office in Kampala, is currently providing gender-based violence prevention and response, water and sanitation, food security and livelihood services to South Sudanese and Congolese Refugees (who fled to Uganda) and host communities in six locations of Uganda –BidiBidi, Palabek, Kyaka-II, Kyangwali, Oruchinga and Nakivale. It is also home to ARC’s breakthrough initiatives Kuja Kuja and Safe Rides.

Who We Are

We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced.

For the past 40 years, we’ve called ourselves American Refugee Committee, an organization known for providing quality care to millions of refugees worldwide. But the truth is, we serve many different people – refugees to be sure, but trafficked people, displaced people, and marginalized communities, too – anyone in the world searching for a way to help. And through all the years and conversations we’ve had with the people we serve, we’ve heard the same thing time and time again – refugee is not a label we want.

We’re listening. And now, we’re taking off the nametag American Refugee Committee and becoming Alight.

Becoming Alight is a journey – we haven’t arrived yet. We’re immersing ourselves in the work of pioneering a new kind of human institution. One that exists to unleash abundance, that’s committed to providing and designing human-worthy services. We’re making proximity to our customers our guiding star, democratizing co-design of programs and projects – because everyone has the power to change their future.

We’re only building on the conversations we’ve had, the insights we’ve gained, and the breakthroughs we’ve made over the past 40 years. And although we’re committed to this journey to fully explore what it means to be a humanitarian organization for the 21st Century, we will continue the same critical work we’ve always done – providing health care, clean water, shelter, protection and economic opportunities to more than 3.5 million people in 17 countries each year. Alight only allows us to do even more, to do better, for all different kinds of people in different kinds of ways. To fully embrace the abundance of everyday people, and to bring everyone along for the ride.

If you are looking for a job, look elsewhere. If you are looking for a place where you can unleash your creativity, leverage your experience and that of those around you, we invite you to join us. We expect and reward disruption, transcendence and change making.

About the Role

As the Business Development and Grant Coordinator you see opportunity and package a customer-centered, well thought-out, and quality product every time– whether it is a new proposal, donor meeting, or grant portfolio coordination. You bring people together and involve others, while also sharing your knowledge in order to develop and build a team around you. You will work closely with the Minneapolis team and Uganda Country Director to work toward these goals.

How will you know you’re doing well?

• You are consistently developing and submitting proposals that are high quality and human-centered.
• Burn rates are well tracked, communicated, and spent.
• You regularly assess the needs of the team around you by getting close and asking; you prototype new ways of doing things based on these insights.
• You see the gifts and talents of the people around you, in particular supporting the field teams in their grants management capacity
• You recognized the role compliance plays, without overbuilding. As such, you help team members to meet donor and internal requirements while also adapting process that are based in reality.
• You never compromise on time or quality when it comes to reporting.
• You collaborate with others and are well versed in information management for grant and program implementation.

Your role and measures of success will evolve as you grow within the position. These outcomes will help guide your work as you get started.

Essential Responsibilities and Duties:

Business Development

You will support development of ARC Business Development strategy in Uganda and ensure coordination with overall program development strategy, to include the following;

Donor Development

• Maintain regular engagement with donors, international organizations, national governments, foundations, etc., to track donor trends and priorities and inform HQ of upcoming program priorities;
• Represent ARC to the donor community as needed and inform donors on ARC Uganda efforts;
• Attend relevant meetings and networking events (e.g. coordination meetings, relevant RFA/P meetings, donor consultations) as needed for the performance of duties;
• Maintain outreach with relevant international and local NGOs as well as private sector firms in order to facilitate partnerships needed for program development opportunities; and,
• Develop, capture, plan and conduct completion analysis on upcoming priority proposals;
• Broadly, ensure careful focus on generation and follow-up of priority funding ‘leads’ including linking with like-minded agencies / those sharing ARC objectives, with a mind to consortia development to broaden ARC funding eligibility to currently non-accessible donors (e.g. DFID, ECHO).

Proposal Development

• Lead and / or contribute to research and development of proposals, concept notes, proposals, assessments, studies and similar for the country program, in close collaboration with Technical Coordinators and Area Coordinators / Site Leads;
• Engage in needs assessment for project proposals as necessary;
• Coordinate the planning and preparation of project proposals, providing guidance and assistance to Technical Coordinators and Area Coordinators in the interpretation of funding agency regulations and requirements.
• Contribute to program design, for solicited and unsolicited programs, and for pilot and full-scale programs;
• Where proposals are pending with donor agencies, meet with donor officers to ensure program plans represent a good fit with donor objectives;
• Participate in the preparation of funding proposals, including leading proposal writing efforts as well as costing efforts;
• Serve as a liaison between Program Coordinator, donor agencies, and the HQ in the budgeting and preparation of project proposals;
• Prepare and compiles all component of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with donor agency requirements.
• Build the capacity of regional and country teams in program development; and,
• Ensure review process and submission is completed, within submission deadlines.
• Develop and maintain a track of reference documentation, including such information as donor agency requirements and forms, abstracts and reference literature, and other pertinent material.
• Facilitate and support the research and identification of funding opportunities, as appropriate.

Grants Coordination

Support the development, implementation, and close and consistent tracking of country program work planning and activities for overall timely implementation and realization of country program targets and milestones, to include:

• Provide advice and guidance to program implementation team / field team on the application of grant funding policies, regulations, and procedures, primarily from a grants compliance perspective;
• Ensure the grant management database is updated regularly and management is informed using appropriate monthly reports;
• In conjunction with Program Coordinator, monitor and coordinate the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manageadministrative problems and/or budget changes occurring during the awarded granting period.
• In conjunction with Program Coordinator, ensure awards are followed by a) Grant Opening, and b) Mid-Project review, with timely production of supporting documentation as required and updated documentation for grant management and implementation planning.
• Advise and/or assist as appropriate in the design, formatting and preparation of grant documentation, to include creation of computerized statistical summaries and/or graphics.
• Develop and maintain specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; create and distribute standard and special reports, studies, summaries, and analyses, as required.
• Working collaboratively with the Program Coordinator and TechnicalCoordinators, contribute to country program implementation and performance reporting, both to donors as well as ARC’s International Headquarters;
• Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements;
• In collaboration with M&E and Reporting Technical Coordinator, ensure that increased quality of implementation and impact are pushed for is constantly pushed for and achieved, advising management on ways forward towards this end.
• Other duties as assigned by supervisor.

Skills and experience we’re seeking

• Master’s degree in Project Management, Development, International Relations, Social Sciences or any related field from an accredited university required
• Significant and sustained experience (7-10 years) in complex global development and/or humanitarian settings; experience with refugees, returnees, displaced, and other conflict affected populations is a must.
• Experience working with multi-donor, multi-grant sites for five years or more.
• Proven pattern of success in grant management, project design, and proposal development (program narratives and budgets)
• Demonstrated ability to write clearly, insightfully and persuasively on tight deadlines.
• A strong network of international donor contacts and relationships, preferred.
• An outstanding ability to track donor trends that contribute to business development outcomes.
• Proven success in grant writing, net-working and liaising with field and HQ staff when necessary
• Familiarity with multilateral donor requirements and working procedures; previous work experience with USAID, UN, DFID, EU, ECHO and Private Donors / Foundations is required.
• High proficiency in English, both written and spoken;
• Proficiency in the use of computers and standard application.

Qualities top candidates will possess

• Strong analytical, written and verbal skills;
• High level of integrity, accountability and responsibility;
• Good interpersonal skills and ability and inclination to work in / with teams;
• High level of self-drive, discipline and desire to achieve;
• Ability to work with minimal supervision, hit deadlines, and produce high-quality outputs;
• Willingness to travel and stay for extended periods in remote refugee sites to support workflows.
• Open heart and open mind with the willingness to show (not tell) and the humility to learn from others.

Benefits

Health, dental, long-term disability, life and AD&D, MedEvac, Worker’s Comp Insurance – We cover 100% of the cost for your health premium and 75% of the cost for coverage for your spouse/dependents. We also pay 100% of the premiums for long-term disability, life and AD&D insurance for you.

Retirement – We contribute 6% of your salary regardless of your contribution amount, after one year of service.

Flexible Leave Time – Between general leave, home leave and holidays, you have ample opportunity to take time off when you need it.

Great Resources – 24/7 support from headquarters for all functions and services your team needs to effectively deliver top-notch customer service.

Borderless Team – Access a network of 2,500 staff worldwide at the ready to share moments of abundance, share new ideas, and strive to do a better thing every day.

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.