WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS
ABOUT WFP
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
ARE YOU UP TO THE CHALLENGE?
We are seeking qualified individuals for the position of Business Support Assistant (Procurement), SC4 to be based in Kampala. Selected candidates will be employed on Service Contract
ORGANIZATIONAL CONTEXT
This position is a Support position for the Procurement unit. It provides support to the food and non-food procurement processes.
JOB PURPOSE
The holder will be responsible for the completion of procurement processes and activities regarding some interpretation of standard guidelines/practices.
KEY ACCOUNTABILITIES (not all-inclusive)
- Perform administrative procurement activities in a timely manner, support professional staff in the acquisition of goods and services for efficient field operations:
- Compile data, prepare and distribute documents to support sucessful procurement prgrammes and operational activities (e.g. issue tenders, evaluatre offers and negotiate/award contracts), ensuring standard processes are followed;
- Review, record and prioritise purcahse requests ensuring all supporting documentation is received, and funding is available, in order to enable the provurement of goods and services;
- Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow-up actions to ensure supplies reach the operational areas;
- Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented to stakeholders;
- Update, manage and maintain relevant databases and records, to ensure the infformation is accurate, organised and available for others to access, and supports reporting requiremts;
- Liase with internal counterparts to support the alignments of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
STANDARD MINIMUM QUALIFICATIONS
Qualification.
- Bachelor’s degree in any of the following areas: Procurement, Finance, Economics, Business Studies or any other related field, obtained from a recognized institution;
- At least 2 years of progressively responsible experience in Supply Chain, Procurement or any related field;
- Proficient in both oral and written English;
- Working knowledge and experience using MS Office Applications;
- Possess good communication and record management skills
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an ‘I will’/’We will’ spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
DEADLINE FOR APPLICATIONS
22nd August 2019
Female applicants and qualified applicants from Uganda with Ugandan Nationality are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
More Information
- Job City Kampala
