¬Functional Title: Senior Human Resources Assistant
Number of position Two position (2)
Vacancy Number: HCR/VAC/19/24
Duty Station: Cairo, Egypt
Category / Grade: Temporary Appointment (TA) – G5, until 31 December 2019.
Date of Issue: 18 June 2019
Closing Date: 02 July 2019
CONTEXT AND DESCRIPTION OF DUTIES
Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
THE INCUMBENT IS RESPONSIBLE FOR THE FOLLOWING ASSIGNED DUTIES:
Accountability (key results that will be achieved)
- The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
Responsibility (process and functions undertaken to achieve results)
- Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
- Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
- Assist with shipment of their personal effects in coordination with the logistics section.
- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Perform other related duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer’s approval.
REQUIRED MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE
- Completion of secondary education with certificates in secretarial and administrative training.
- Minimum 5 years of previous relevant work experience.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
- Fluency in English and working knowledge of another relevant UN language or local language.
DESIRABLE QUALIFICATIONS AND COMPETENCIES - Working knowledge of other UN language(s).
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- High IT affinity and working experience of PeopleSoft/MSRP.
- Interested candidates are to complete, sign and submit the new Personal History Form (Nov 2017 version) which includes a Letter of Interest for the specific position prior to the closing date of the vacancy notice through UNHCR Egypt’s recruitment portal: http://hr.unhcregypt.org/
- Shortlisted applicants might be required to sit for a written examination and will have to undergo an oral interview. Only short–listed candidates will be contacted.
- Candidates must be Egyptian citizens or hold a valid local work permit at the time of application. Relocation entitlements do not apply.
- UNHCR follows a strict non-smoking environment policy.
UNHCR is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
More Information
- Job City Cairo
