Practice Area – Job Family: Management – COMMUNICATION
Vacancy End Date: (Midnight New York, USA)
02/10/2018
Duty Station: Harare, Zimbabwe
Education & Work Experience: C-HS Graduate or Equivalent – 7 year(s) experience
Languages
Required:
Desired:
English
Grade: G7
Vacancy Type: FTA Local
Posting Type: External
Bureau: Africa
Contract Duration: 1 Year with possibility for extension
OPEN TO NATIONALS OF ZIMBABWE ONLY
Background
Under the guidance and direct supervision of the Country Director, the Communications Associate supports the formulation and implementation of the communications and advocacy strategies to increase the standing and awareness of UNDP with partners, the media and the public. The Communications Associate promotes a client-oriented approach in UNDP;
The Communications Associate works in close collaboration with CO Senior Management, the UNRCO Communications Specialist, Programme and Operations teams in the CO, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Regional Communications Advisor, Government officials, media, multilateral and bilateral donors and civil society as required. The Communications Associate supervises the UNV Communications Assistant and any other support staff of the Communications Unit.
Duties and Responsibilities
Supports the formulation and implementation of internal and external communications and advocacy strategies, supports business development focusing on achievement of the following results:
- Preparation and conduct of communications needs assessments for CO (projects, country programme and corporate change initiatives, etc);
- Provision of information for elaboration of CO communications and outreach strategy based on the corporate communications strategy;
- Development of communication materials for marketing and awareness-raising campaigns, including briefing materials and press releases in coordination with the supervisor;
- Organise briefings and regular meetings with other UN agencies in the CO and with national and international media;
- Create and maintain good relations with the media and journalists;
- Organization of roundtable discussions, press conferences, briefing sessions, interviews;
- Provision of inputs and researched information in programme formulations to integrate advocacy and communication strategies into all aspects of UNDP’s development programme;
- Review of reference materials, identification of reference materials for retention. Maintenance of information database and photo library;
- Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.);
- Preparation of inputs for CCA, UNDAF, CPD and other documents;
Provides support to the elaboration and implementation of the CO publications strategy and plan focusing on the achievement of the following results:
- Provision of inputs and information for elaboration of CO publications strategy and plan based on the corporate publications policy;
- Identification of storylines for publications and articles contributing to debates on key development issues;
- Technical supervision of translation/adaptation/rewriting of information received, printing and dissemination of publications and audio-visual materials. Contact with printers and other suppliers to ensure production;
- Supervision of publications dissemination;
Ensures the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:
- Assistance in the design and maintenance of the office web sites based on corporate requirements in cooperation with the ICT staff;
- Preparation/checking the content for the web sites to ensure consistency of the materials;
Ensures facilitation of knowledge building and management focusing on achievement of the following results:
- Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities;
- Sound contributions to knowledge networks and communities of practice including corporate communications repositories;
- Organization and conduct of training and workshops on communications for development as appropriate;
Competencies
Core Comptencies
Innovation
- Ability to make new and useful ideas work;
Leadership
- Ability to persuade others to follow;
People Management
- Ability to improve performance and satisfaction;
Communication
- Ability to listen, adapt, persuade and transform;
Delivery
- Ability to get things done while exercising good judgement;
Technical/Functional Competencies
Advocacy/Advancing a Policy-Oriented Agenda
- Support the preparation of information for advocacy;
- Identifies relevant information for advocacy for a variety of audiences;
- Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts;
Building Strategic Partnerships
- Maintaining information and databases;
- Analyzes general information and selects materials in support of partnership building initiatives;
- Maintains databases of donor information;
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things;
- Documents innovative strategies and new approaches;
- Identifies and communicates opportunities to promote learning and knowledge sharing;
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position;
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
- Identifies new and better approaches to work processes and incorporates same in own work;
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
- Demonstrates good knowledge of information technology and applies it in work assignments;
Creating Visibility for UNDP/Supporting UNDP’s Capacity to Advocate
Research and information gathering
- Disseminate information and materials on UNDP’s development/humanitarian activities;
- Collects, and disseminates information on UNDP focus areas;
Client Orientation
Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines;
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
- Responds to client needs promptly;
Required Skills and Experience
Education:
- Secondary education and a diploma in communications or media studies. University degree in Media Studies, Communication, Journalism or equivalent desirable, but it is not a requirement;
Experience:
- 7 years of relevant experience at the national level in providing communication packages to promote the activities of international development organization. Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
- Experience in handling of web-based management systems. Supervisory experience an added advantage;
Language Requirements:
- English. Fluency in Shona and or Ndebele.
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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More Information
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