Background Information – Job-specific
Responsible to the Communications Specialist – Public Relations and Outreach, the Communications & Reporting Assistant (Intern) will work in the Communications Unit in the main UNOPS office in Harare. The role will focus primarily on producing communications materials and reports for UNOPS Zimbabwe’s projects covering a range of development sectors. The work of the UNOPS Zimbabwe Office is diverse and requires a significant level of multitasking.
The intern will be required to deliver high quality products to tight deadlines. Additionally, the Communications and Reporting Assistant (Intern) will also closely coordinate with other programmes, infrastructure and procurement units.
The incumbent will be responsible to abide by the security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Functional Responsibilities
The Communications and Reporting Assistant shall be responsible for performing the following duties:
Communications
- Writing high-quality copy for external news stories, fact sheets and web content in line with UNOPS brand and style guidelines
- Editing and proofreading copy, publications and websites
- Assisting with design of communications materials (using tools such as Adobe In Design, Illustrator and Photoshop)
- Monitoring international and national media in collaboration with local staff and writing a weekly media report
- Assisting in production and editing of short videos and photo montages for the web
- Assisting with internal/external communications, including production of a bimonthly internal newsletter
- Drafting and developing internal and external project communications products in collaboration with Infrastructure Specialists/Project Managers and the Communication Officer
- Performing other duties as requested by the Head of Programme, Communications Specialist or the Senior Communications Officer.
Reporting
- Providing routine reporting capacity to infrastructure and procurement projects
- Ensuring proper and timely drafting, development and distribution of key reports, including (but not necessarily limited to) project monthly and quarterly reports quarterly reports
- Providing editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients expectations
- Providing quality assurance, including data verification, on all reports and information products produced by project teams by editing and consolidating all reports for external and internal distribution
- Overseeing the collection and filing of all reports produced within Programmes
- Preparing ad hoc reports and brief notes as required
- Performing other duties as requested by the Head of Programme or the Communications Specialist
Training components and participation in missions
UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-related documents, data analysis and preparation of reports and statistics. UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.
The intern will be required to take Basic and Advanced Security in the Field courses before arrival and the Department of Safety and Security briefing immediately after arrival. S/he will take the online UN and UNOPS induction courses on arrival. The intern will participate in UNOPS Zimbabwe’s Induction Training, which comprehensively covers all aspects of UNOPS work in Zimbabwe. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with UNOPS HQ, Regional Office, and other country offices.
The duties are Harare-based. Field missions are not foreseen.
Terms and Conditions
UNOPS Zimbabwe will provide the intern with the following:
- Work-space in a shared office including computer, stationery, land line telephone
- Use of common office facilities, as for all UNOPS staff
- A monthly stipend from UNOPS, if they do not receive funds from other institutions. Furthermore, UNOPS may provide a one-time travel lump sum of USD 500 if the intern is not receiving travel funding from other institutions. However, interns must make their own arrangements for accommodation, travel and insurance coverage.
- Assistance with application for work visa
The internship comes with no expectations of future employment with UNOPS as a direct result of the internship. The internship is offered for a period of 6 months. Candidates who are unable to commit to 6 months are requested to not apply.
Education
Either currently enrolled in a Bachelor, Masters or PhD in a relevant subject such as in journalism, communications, development, social sciences or a related field, or have graduated from such studies within three years prior to the application date of the internship is required.
Experience
- A minimum of one year’s experience in journalism, communications, copy writing, report writing, international relations, international development, public policy, economics or related work would be desirable.
- Specialized certification in a relevant field (i.e. Communication, Project Planning or Management) is desirable.
- Solid knowledge of MS Office is desirable.
- Knowledge of Adobe Creative Cloud is required (particularly Photoshop, In-design and Illustrator).
- Web and audiovisual editing skills, experience with Content Management Systems and/or basic skills in HTML would be an asset.
Languages
- Fluency in oral and written English is required.
- Knowledge of a second language is an asset.
Competencies
Treats all individuals with respect; responds sensitively to differences and enc…
More Information
- Job City Harare, Zimbabwe
