Consultancy: Baseline Assessment 81 views0 applications


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM began operations in southern Sudan in early 2005 and established the South Sudan mission after independence in July 2011. Since the outbreak of the conflict in December 2013, IOM has provided support to thousands of host communities, returnees, and IDPs, including those seeking protection at UNMISS Protection of Civilians sites (PoCs). IOM has static presences in Juba, Wau, Bentiu, Malakal, Bor, Rumbek and the Abyei Administrative Area, and satellite responses in areas such as Magwi, Mayom, Kapoeta, Twic and Yei. With over 2,350 staff operating in static locations and through front-line responses, IOM has one of the largest UN operational footprints in South Sudan. Though IOM does not currently have a presence in Renk, until 2017 IOM provided primary health care to IDPs and host community members in Renk through static clinics and rapid response teams, and supported several thousand returnees through provision of onward transportation to their final destinations and distribution of emergency relief items. The Mission has experience in rapidly establishing an operational presence in field locations, and would swiftly establish a sub-office in Renk, with technical and administrative support provided by the sub-office in Malakal and head office in Juba. IOM delivers programs across the humanitarian-development-peace nexus (HDPN) with human rights and gender mainstreamed across IOM’s program interventions. As the UN migration agency, IOM works closely with the Government to improve migration management capacity through the provision of policy and strategy guidance, capacity building, infrastructure and equipment, and technical support to strengthen capacities at the national level, as well as regional cooperation. IOM also ensures that support is aligned with international and regional frameworks, including the Global Compact for Migration and the Regional Strategy of the Inter-Governmental Authority on Development.

2. Background: South Sudan’s Peace and Security at the borders

The cumulative effects of years of violent conflict have taken a significant toll on the people of South Sudan. As of November 2019, nearly 3.6 million people (over a third of the country’s population) had been displaced, many of them experiencing recurrent displacement. About 2.3 million have fled to neighbouring countries, while 1.4 million continue to be displaced within South Sudan, of whom 181,000 are hosted in Upper Nile.[1] [2] Poverty in South Sudan has reached unprecedented levels. Poverty rate, as measured by the proportion of population living

[1] UNHCR, South Sudan data portal. Note that Sudan and Uganda host the majority of South Sudanese refugees, with 811,452 and 857,268 registered in each country, respectively. Also see IOM, Displacement Tracking Matrix: Mobility Tracking Round 6 (November 2019) for internal displacement figures. As of IOM’s Mobility tracking Round 6, UNOCHA baseline data and IOM findings are consolidated within IOM’s Displacement Tracking Matrix (DTM).

[2] Humanitarian Needs Overview, South Sudan (2020)

under the international poverty line of US$1.90 PPP per day, has increased substantially from 51 percent in 2009 to 82 percent in 2019. About 91 percent of IDPs were found to be below the poverty line.[1] The sharp increase in poverty is aligned with the escalation of violent conflict as well as the macroeconomic crisis. Poverty rates were (and remain) the highest in the former states of the Greater Upper Nile region, Eastern Equatoria, Northern Bahr el Ghazal, and Western Bahr el Ghazal, where poverty has reached an unprecedented level of over 90 percent.

South Sudan has a total 26 official borders across its administrative territory. Six of those are located in Renk County border Sudan, namely Wunthou, Kaka, Taswin, Majok, Railway, and River port. The Government of South Sudan has limited capacities in managing its 26 borders. These limited capacities are characterized by – inter alia –insecurity and armed conflict impeding territorial border security and migration management; incomplete demarcation of borders where some border posts location are in disputed area such as in the border with Sudan (i.e. Abyei); insufficient capacity of agencies with border roles, such as immigration, border police, and customs; limited infrastructure due to remoteness and porosity of borders; lack of collection of mobility data to inform policy priorities; A visa system does not respond to patterns of movement such as for labor, visitation, education, health, pastoralist movements, border community movements, and humanitarian movements; and a lack of official border management protocols on preventing the spread of cross border pathogens and epidemics.

3. About the Project

The project titled “Supporting Peace, Security and Stability in Northern Regions through Strengthening Border Management Capacities and Inclusive Community Engagement” project aims at contributing to peace and security pre-requisite for long term development through well-managed migration and strengthened inclusive community participation in Northern borders, through establishing processes of positive change at institutional, individual and societal levels, to strengthen peace, security, and protection at the northern borders of South Sudan. It will further lay the foundations for access to longer term and sustainable development through strengthening border management, and engaging inclusive community participation, whilst contributing to the COVID-19 responses in South Sudan.

Theory of Change: Long term peace and security at the borders will be achieved if migration is well-managed and community participates in the process.

Beneficiaries: the project will adopt an area-based approach, targeting governments, security actors and inclusive communities in Northern Borders, with special attention to returnees and IDPs, particularly women and youth herein.

Key actors: IOM recognizes that local partners have a unique capacity to respond in South Sudan given their position in communities, knowledge of the local environment, and access to communities. The project will employ a consultative/participatory approach with gender and human rights mainstreaming, involving key actors and inclusive stakeholders in the decision-making processes, including planning and execution of project activities. IOM will include target populations throughout the project by applying a participatory approach and holding a

[1] World Bank (2019). “South Sudan Economic Update: Poverty and Vulnerability in a Fragile and Conflict Environment”.

[2] World Bank (2018a). “Impact of Conflict and Shocks on Poverty: South Sudan Poverty Assessment 2017”.

series of consultations to reflect the needs and concerns of beneficiaries, and to increase their ownership and sustainability, through facilitating a community policing approach that underpins the capacity building efforts under Outcome 1. The project will link individuals, communities, and institutions, and engage with community members that do not traditionally or currently have a voice in decision-making, such as women, youth, people with disabilities, and ethnic minorities. The project will engage with other networks like women’s organizations or youth groups to identify how to increase meaningful participation of these groups in the project. Integrating a gender-mainstreaming and human rights approach throughout the project cycle will aim to proactively tackle existing gender disparities and power inequalities. Measures and activities:

IOM will champion an integrated, multi-sector approach where migration management efforts are designed to build community resilience and ensure sustainability. This work will be underpinned by IOM’s Displacement Tracking Matrix (DTM), which provides updated information on the numbers, locations and priority needs of IDPs and returnees, and analyses of migration dynamics.

Outcome 1: Institutional and individual capacities are enhanced to better manage borders, prevent and mitigate crimes and protect migrants

IOM will provide technical support and capacity building to relevant structures and stakeholders to work collaboratively on effective border management as a means to reduce crimes and improve migrant protection. In the context of COVID-19, the national Points of Entry (POE) Technical Working Group – co-led by IOM – has identified Renk as one of the 16 prioritized POEs, as the region has seen increased movements despite border closures imposed by both countries, attesting to its strategic importance. Trainings and infrastructure developed under Outcome 1 will be designed to take into account the key role of POEs in tackling the spread of COVID-19. The project will also encourage whole of government responses through setting up integrated border management committee and facilitate monthly meetings.

Output 1.1: Local authorities, security forces, border management agents and other key actors in border areas are trained and equipped on thematic issues/topics related to crime prevention and migrant protection

Activities contributing to Output 1.1:

1.1.1: Conduct a comprehensive baseline needs assessment

1.1.2: Develop SOPs, Guidelines, and tailored training curriculum on border management whereby gender and human rights are mainstreamed, with a focus on victim identification and protection, trafficking in persons, smuggling of migrants, and special guidelines on COVID-19.

1.1.3: Conduct training-of-trainers of border management agencies and officials utilizing the training curriculum developed, encompassing COVID-19 sensitization where appropriate.

1.1.4: Conduct cascade trainings and mentoring for relevant entities.

1.1.5: Conduct joint thematic trainings for officials from each side of the border.

1.1.6: Set up integrated border management committee and facilitate monthly meetings.

Output 1.2: Improved infrastructure at the borders to facilitate access for humanitarian assistance, protection and economic development.

Activities contributing to Output 1.2:

1.2.1: Based upon needs assessment undertaken, strengthen operational capacity of prioritized border PoEs in border locations including through the construction/rehabilitation of border posts, including the provision of communication and patrol equipment, as required.

1.2.2: Establish ‘Migrant Support Points’ at border areas, a private and closed temporary safe space at which vulnerable migrants can access immediate screening by a well-trained officer to assess protection concerns, to facilitate referral to protection actors as required.

Outcome 2: Strengthened collaboration between law enforcement and community members in contributing to peace and security, through community policing approaches and support for engagement of women and youth in peace and security dialogues

The main goal of the Community Policing approach is to facilitate interaction between communities and law enforcement actors to identify and resolve security issues through facilitating dialogue and ensuring the meaningful participation of traditionally underserved communities. The concept is central to rebuilding trust between the community and the law enforcement, to re-establish the rule of law, and to create the conditions whereby law enforcement can serve and protect the community, whilst responding the most pertinent issues raised by community members. Trainings will be provided to communities and law enforcements – including border stakeholders – on community policing principles, following which Community Policing Forums (CPF) will be set up as a medium for interaction. These will constitute open forums that are inclusive and neutral and are comprised of a Community Police Officer and elected community members, where discussions on security issues affecting the community can take place. A diverse range of safety and security issues can be brought to the attention of CPF members/Community Police Officers and raised in the CPFs. These include sexual and gender-based harassment, trafficking in persons, and drug smuggling and abuse. If possible, the issues are resolved by the CPF, in other instances they are referred to either relevant law enforcement actors or civil society organizations and public service providers. IOM will guide CPFs to identify security and safety issues affecting their community and develop a Community Safety Plan which prioritizes the most important issues that can and shall be addressed jointly by the community and the police. To address these issues, the CPFs will develop Community Safety Initiatives, which will be designed in collaboration with IOM and local CP Officers and implemented together with the communities, with support provided by IOM. The inclusion of vulnerable and marginalized groups is also an integral focus of CPFs, as they are often most at risk, and their voices are least likely to be heard. These elements make the CP model a very effective tool not only to stabilize the security situation in communities, including in the reduction and resolution of community tensions, but also to potentially mitigate crimes that often occur in a crisis context.

As described above, Gender Based Violence (GBV) remains one of the most critical threats for women and girls in South Sudan, who often lack safe spaces in which to express concerns and raise issues. Therefore, in tandem with the establishment of CPFs, IOM will work to ensure that women and girls are more engaged in the peace and security dialogue at the community level through creating of safe space for women and girls to discuss subjects related to women and girls, and through the delivery of specialized training to develop strategies to strengthen women and girls leadership in engaging with security actors (including border officials), and develop women- and youth- centred community safety initiatives.

Output 2.1: Law enforcement officials have increased capacities and skills to meaningfully engage with communities through provision of community policing trainings

Activities contributing to Output 2.1:

2.1.1: Develop operating guidelines for application of community policing approach, inclusive of training modules. These guides will include a combination of skill as well as thematic trainings relevant to security contexts identified during baseline study, such as leadership, facilitation/mediation techniques, gender-sensitive policing, human rights and peacebuilding, understanding the dynamics of communities of returnees and displaced persons, responding to transnational organized crime at the borders and general principles on border management, and how to apply a community policing approach.

2.1.2: Conduct 5-day training of trainers (ToTs) to law enforcement officials, including border stakeholders. The participants will include the community policing section at Juba-level to ensure sustainable impact.

2.1.3: Support trained officials in conducting cascade trainings for law enforcement officials including border stakeholders at the Renk County level.

Output 2.2: Community members have enhanced knowledge, skills and resources to contribute to social cohesion, maintaining peace and security at the community level

Activities contributing to Output 2.2:

2.2.1: Deliver training to community members on the Community Policing approach, including the establishment and running of CPFs, ensuring meaningful participation, mainstreaming of gender issues, housing, land and property-related issues, and any other security trends reported in the security mappings. Trainings will also include relevant thematic areas, such as trafficking in persons.

2.2.2: Facilitate partnerships between the community and the police. IOM will conduct a security mapping at the outset to enable a joint analysis of the problems, to understand trust networks, and perceptions of power and security dynamics between stakeholders in the community, to determine the root causes of those problems, and identify possible solutions, based on a notion of shared responsibility for keeping the community safe.

2.2.3: Establish and support operationalization of three Community Policing Forums (CPF), comprising 20 community members per CPF, with inclusive representation and meaningful participation prioritized. The establishment of the forum will follow a democratic process, whereby communities select their leaders and deputy leaders and other structural roles required for the forums. These forums will act as a medium whereby communities and law enforcement officers collectively analyze security risks and discuss problem solving with participation of law enforcement officers.

2.2.4: Support CPFs in conducting community meetings with a larger number of community members aimed at raising awareness of the community on security and protection risks.

2.2.5: Support development of community safety plans (CSPs) inclusive of community safety initiatives (CSIs), with support provided for certain initiatives under the project. This constitutes the phase in which communities (using the skills and knowledge from the training) identify security factors in their community that can and could be mitigated. CSP may include the need to set up a referral mechanism through which vulnerable groups can seek help, whilst CSIs are often interventions that the community can implement using their own resources.

Output. 2.3: Women and youth are more engaged in the peace and security dialogue at the community level

Activities contributing to Output 2.3.1:

2.3.1: Conduct capacity building trainings for women and girls, with a focus on leadership, facilitation skills, problem solving, and other life-skills trainings, in addition to thematic trainings on trafficking in persons, GBV, and other key issues as identified.

2.3.2: Create a safe space for women through organizing community meetings for women and girls to discuss sensitive subjects, with a focus on protection concerns and support for referral as required, particularly to health, legal, and protection actors.

2.3.3: Develop community safety plans inclusive of community safety initiatives which specifically address issues affecting women and girls, and support key initiatives identified.

The South Sudan’s National Action Plan on Women Peace and Security is based on the mandate of UNSCR 1325, also known as Agenda 1325. the proposed project seeks to implement three out of four pillars of UNSCR 1325, namely Prevention reduction in conflict and all forms of structural and physical violence against women, particularly sexual and gender-based violence; Participation – inclusion of women and women’s interests in decision-making processes related to the prevention, management and resolution of conflicts; and Protection – women’s safety, physical and mental health and economic security are assured and their human rights respected.

Under the Participation Pillar, the project seeks to equip women and girls better to advocate for their inclusion in peace and security dialogue. Specifically, this includes training of women in selected communities on how to utilize the community policing approach to amplify their voices within peace and security dialogues. Under the Prevention Pillar, IOM will contribute to preventing violence against women and girls by raising awareness and supporting initiatives aimed at advancing women’s rights. Specifically, this includes a stronger focus on gender equality and gender sensitivity in the training given to communities in which CPFs will be established. IOM will support the initiatives of CSOs that address some of the impacts of conflict, which have negatively impacted on gender roles. Furthermore, gender-sensitive policing in the training will be delivered to law enforcement officials, including how to respond to SGBV, in partnership with local organizations and UN agencies. Under the Protection Pillar, the project seeks to set up a referral mechanism whereby protection cases can be provided an appropriate response. In addition, Migrant Support Points will constitute a private and closed temporary safe space at which vulnerable migrants can access immediate screening by a well-trained officer to assess protection concerns, to facilitate referral to protection actors as required.

2. Nature of Consultancy and its Contribution to IOM’s Project Delivery

The baseline assessment is aimed at understanding current state of play at concerning; border management, perception on peace and security, government’s capacity to mitigate crimes and maintain peace and security, community’s perception on trust toward their law enforcement agencies. The main purpose of this baseline assessment is to come up with evidence-based project strategy that will inform the project implementation in order to achieve the desirable outcomes of the project.

3. Methodology

The assessment will apply a combination of literature reviews of national, international and regional documents, qualitative analysis through semi-structured interviews, and conduct mini survey concerning community perception on peace and security, and trust toward law enforcement and their understanding on gender roles in the society.

4. Tasks to be Performed Contributing to The Project

Under the overall supervision of the IOM Chief of Mission and direct supervision of the Migration Management Program Coordinator, the baseline assessment consultant will work to deliver below outputs:

  1. Develop inception report that includes (but not limited to) literature review of relevant documents, proposed
  2. methodology that is considered feasible to employ, work plan, and lists of key stakeholders to consult
  3. Develop assessment tools that ensures mainstreaming of GBV and protection
  4. Conduct stakeholders interviews through focus group discussions, workshops, as well as individual interviews
  5. Administer mini surveys
  6. Analyze data collected through employing various methods
  7. Conduct validation workshop of the findings
  8. Produce assessment report which includes key recommendations for project strategy development

5. Tangible and measurable output of the work assignment

Deliverable outputs

Timeline Payment

  1. Submission of inception report which includes assessment tools, workplan, and literature review, etc.

Month 1 (30%)

  1. Activities Report; survey, consultation & validation workshop, sessions

Month 1 – 3 (30%)

  1. Submission of baseline assessment report

Month 3 (40%)

6. Performance indicators for evaluation (value of services rendered in relation to cost)

  • Satisfactory completion of outputs indicated in the ToR
  • Quality of writing, problem clearly stated, plan based on and responding to the problem defined, clear and concise organization, appropriate methodology, achievable targets
  • Adequate and prompt provision of the technical inputs
  • Timely delivery of drafts and deliverables as indicated this ToR
  • Professional and collaborative demeanour

7. Desirable Qualifications.

  1. Masters’ degree in Law, Public Policy, International Relations, Development Studies, Conflict Management or Bachelor Degree with minimum 15 years of relevant field work combined with relevant training and experience in conducting social research, conflict analysis, and/or relevant project management.
  2. At least five year work experience in stabilization projects, or working in challenging environment such as at conflict environment, or border region, etc.
  3. Knowledge of migration challenges in the region is an added advantage;
  4. Ability to work independently with minimum supervision as well as work well as part of a team;
  5. Excellent operational, organizational and communication skills and the ability to work harmoniously with other colleagues from diverse backgrounds;
  6. Strong computer skills, specifically hands-on experience in usage of MS Office;
  7. IOM functional competencies required: Effective communicator, successful negotiator, active learner, team player, and cross-cultural facilitator
  8. Consultants can apply as individuals or legally registered institutions
  9. Fluency in English is required

8. Timeline

The estimated start date is 17 December for duration of 3 months based on submission and achievement of deliverables.

How to apply

Interested candidates should send their CV as well as technical and financial proposals for the assignment to [email protected] by December 17, 2020, indicating in the subject of the e‐mail “Baseline Assessment Consultant”.

The submission should include:

· A motivation letter;

· A technical proposal, outlining conceptual framework, detailed methodology and work plan (max 10 pages);

· A financial proposal, outlining the consultancy fee, including the field trips;

· CV for each team member.

10. Negotiation

The aim of the negotiation is to reach agreement on all points and sign a contract. Negotiation will include, but not limited with:

a) Discussion and clarification of the TOR;

b) Discussion and finalization of the activities to be completed, services to be provided, facilities and equipment to be used, and work plan proposed by the Consultant;

c) Consideration of appropriateness of qualifications and pertinent compensation, number of work months and the staff to be assigned to the performance of the study, and schedule of activities (workplan);

d) Discussion on the grant, facilities, and data, if any, to be provided by IOM to the grant beneficiary;

e) Discussion on the financial proposal submitted by the grant applicant;

f) Provisions of the Contract, etc.

g) IOM shall prepare minutes of the negotiation which will be signed by both, IOM and the applicant and be the integral part of the Contract.

To complete negotiations, IOM and the applicant shall sign the agreed Contract. If negotiations fail, IOM shall invite the second ranked applicant to negotiate a contract. If negotiations still fail, IOM shall repeat the process for the next‐in‐rank applicant until the negotiation is successfully completed.

11. Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Upon contract signature, IOM will conduct project inception meeting to discuss the plan.

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.

IOM works in the four broad areas of migration management:

  • Migration and development
  • Facilitating migration
  • Regulating migration
  • Forced migration.

IOM activities that cut across these areas include the promotion of international migration law, policy debate and guidance, protection of migrants' rights, migration health and the gender dimension of migration.

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0 USD Juba CF 3201 Abc road Consultancy , 40 hours per week International Organization for Migration

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM began operations in southern Sudan in early 2005 and established the South Sudan mission after independence in July 2011. Since the outbreak of the conflict in December 2013, IOM has provided support to thousands of host communities, returnees, and IDPs, including those seeking protection at UNMISS Protection of Civilians sites (PoCs). IOM has static presences in Juba, Wau, Bentiu, Malakal, Bor, Rumbek and the Abyei Administrative Area, and satellite responses in areas such as Magwi, Mayom, Kapoeta, Twic and Yei. With over 2,350 staff operating in static locations and through front-line responses, IOM has one of the largest UN operational footprints in South Sudan. Though IOM does not currently have a presence in Renk, until 2017 IOM provided primary health care to IDPs and host community members in Renk through static clinics and rapid response teams, and supported several thousand returnees through provision of onward transportation to their final destinations and distribution of emergency relief items. The Mission has experience in rapidly establishing an operational presence in field locations, and would swiftly establish a sub-office in Renk, with technical and administrative support provided by the sub-office in Malakal and head office in Juba. IOM delivers programs across the humanitarian-development-peace nexus (HDPN) with human rights and gender mainstreamed across IOM’s program interventions. As the UN migration agency, IOM works closely with the Government to improve migration management capacity through the provision of policy and strategy guidance, capacity building, infrastructure and equipment, and technical support to strengthen capacities at the national level, as well as regional cooperation. IOM also ensures that support is aligned with international and regional frameworks, including the Global Compact for Migration and the Regional Strategy of the Inter-Governmental Authority on Development.

2. Background: South Sudan’s Peace and Security at the borders

The cumulative effects of years of violent conflict have taken a significant toll on the people of South Sudan. As of November 2019, nearly 3.6 million people (over a third of the country’s population) had been displaced, many of them experiencing recurrent displacement. About 2.3 million have fled to neighbouring countries, while 1.4 million continue to be displaced within South Sudan, of whom 181,000 are hosted in Upper Nile.[1] [2] Poverty in South Sudan has reached unprecedented levels. Poverty rate, as measured by the proportion of population living

[1] UNHCR, South Sudan data portal. Note that Sudan and Uganda host the majority of South Sudanese refugees, with 811,452 and 857,268 registered in each country, respectively. Also see IOM, Displacement Tracking Matrix: Mobility Tracking Round 6 (November 2019) for internal displacement figures. As of IOM’s Mobility tracking Round 6, UNOCHA baseline data and IOM findings are consolidated within IOM’s Displacement Tracking Matrix (DTM).

[2] Humanitarian Needs Overview, South Sudan (2020)

under the international poverty line of US$1.90 PPP per day, has increased substantially from 51 percent in 2009 to 82 percent in 2019. About 91 percent of IDPs were found to be below the poverty line.[1] The sharp increase in poverty is aligned with the escalation of violent conflict as well as the macroeconomic crisis. Poverty rates were (and remain) the highest in the former states of the Greater Upper Nile region, Eastern Equatoria, Northern Bahr el Ghazal, and Western Bahr el Ghazal, where poverty has reached an unprecedented level of over 90 percent.

South Sudan has a total 26 official borders across its administrative territory. Six of those are located in Renk County border Sudan, namely Wunthou, Kaka, Taswin, Majok, Railway, and River port. The Government of South Sudan has limited capacities in managing its 26 borders. These limited capacities are characterized by – inter alia –insecurity and armed conflict impeding territorial border security and migration management; incomplete demarcation of borders where some border posts location are in disputed area such as in the border with Sudan (i.e. Abyei); insufficient capacity of agencies with border roles, such as immigration, border police, and customs; limited infrastructure due to remoteness and porosity of borders; lack of collection of mobility data to inform policy priorities; A visa system does not respond to patterns of movement such as for labor, visitation, education, health, pastoralist movements, border community movements, and humanitarian movements; and a lack of official border management protocols on preventing the spread of cross border pathogens and epidemics.

3. About the Project

The project titled “Supporting Peace, Security and Stability in Northern Regions through Strengthening Border Management Capacities and Inclusive Community Engagement” project aims at contributing to peace and security pre-requisite for long term development through well-managed migration and strengthened inclusive community participation in Northern borders, through establishing processes of positive change at institutional, individual and societal levels, to strengthen peace, security, and protection at the northern borders of South Sudan. It will further lay the foundations for access to longer term and sustainable development through strengthening border management, and engaging inclusive community participation, whilst contributing to the COVID-19 responses in South Sudan.

Theory of Change: Long term peace and security at the borders will be achieved if migration is well-managed and community participates in the process.

Beneficiaries: the project will adopt an area-based approach, targeting governments, security actors and inclusive communities in Northern Borders, with special attention to returnees and IDPs, particularly women and youth herein.

Key actors: IOM recognizes that local partners have a unique capacity to respond in South Sudan given their position in communities, knowledge of the local environment, and access to communities. The project will employ a consultative/participatory approach with gender and human rights mainstreaming, involving key actors and inclusive stakeholders in the decision-making processes, including planning and execution of project activities. IOM will include target populations throughout the project by applying a participatory approach and holding a

[1] World Bank (2019). “South Sudan Economic Update: Poverty and Vulnerability in a Fragile and Conflict Environment”.

[2] World Bank (2018a). “Impact of Conflict and Shocks on Poverty: South Sudan Poverty Assessment 2017”.

series of consultations to reflect the needs and concerns of beneficiaries, and to increase their ownership and sustainability, through facilitating a community policing approach that underpins the capacity building efforts under Outcome 1. The project will link individuals, communities, and institutions, and engage with community members that do not traditionally or currently have a voice in decision-making, such as women, youth, people with disabilities, and ethnic minorities. The project will engage with other networks like women’s organizations or youth groups to identify how to increase meaningful participation of these groups in the project. Integrating a gender-mainstreaming and human rights approach throughout the project cycle will aim to proactively tackle existing gender disparities and power inequalities. Measures and activities:

IOM will champion an integrated, multi-sector approach where migration management efforts are designed to build community resilience and ensure sustainability. This work will be underpinned by IOM’s Displacement Tracking Matrix (DTM), which provides updated information on the numbers, locations and priority needs of IDPs and returnees, and analyses of migration dynamics.

Outcome 1: Institutional and individual capacities are enhanced to better manage borders, prevent and mitigate crimes and protect migrants

IOM will provide technical support and capacity building to relevant structures and stakeholders to work collaboratively on effective border management as a means to reduce crimes and improve migrant protection. In the context of COVID-19, the national Points of Entry (POE) Technical Working Group – co-led by IOM – has identified Renk as one of the 16 prioritized POEs, as the region has seen increased movements despite border closures imposed by both countries, attesting to its strategic importance. Trainings and infrastructure developed under Outcome 1 will be designed to take into account the key role of POEs in tackling the spread of COVID-19. The project will also encourage whole of government responses through setting up integrated border management committee and facilitate monthly meetings.

Output 1.1: Local authorities, security forces, border management agents and other key actors in border areas are trained and equipped on thematic issues/topics related to crime prevention and migrant protection

Activities contributing to Output 1.1:

1.1.1: Conduct a comprehensive baseline needs assessment

1.1.2: Develop SOPs, Guidelines, and tailored training curriculum on border management whereby gender and human rights are mainstreamed, with a focus on victim identification and protection, trafficking in persons, smuggling of migrants, and special guidelines on COVID-19.

1.1.3: Conduct training-of-trainers of border management agencies and officials utilizing the training curriculum developed, encompassing COVID-19 sensitization where appropriate.

1.1.4: Conduct cascade trainings and mentoring for relevant entities.

1.1.5: Conduct joint thematic trainings for officials from each side of the border.

1.1.6: Set up integrated border management committee and facilitate monthly meetings.

Output 1.2: Improved infrastructure at the borders to facilitate access for humanitarian assistance, protection and economic development.

Activities contributing to Output 1.2:

1.2.1: Based upon needs assessment undertaken, strengthen operational capacity of prioritized border PoEs in border locations including through the construction/rehabilitation of border posts, including the provision of communication and patrol equipment, as required.

1.2.2: Establish ‘Migrant Support Points’ at border areas, a private and closed temporary safe space at which vulnerable migrants can access immediate screening by a well-trained officer to assess protection concerns, to facilitate referral to protection actors as required.

Outcome 2: Strengthened collaboration between law enforcement and community members in contributing to peace and security, through community policing approaches and support for engagement of women and youth in peace and security dialogues

The main goal of the Community Policing approach is to facilitate interaction between communities and law enforcement actors to identify and resolve security issues through facilitating dialogue and ensuring the meaningful participation of traditionally underserved communities. The concept is central to rebuilding trust between the community and the law enforcement, to re-establish the rule of law, and to create the conditions whereby law enforcement can serve and protect the community, whilst responding the most pertinent issues raised by community members. Trainings will be provided to communities and law enforcements – including border stakeholders – on community policing principles, following which Community Policing Forums (CPF) will be set up as a medium for interaction. These will constitute open forums that are inclusive and neutral and are comprised of a Community Police Officer and elected community members, where discussions on security issues affecting the community can take place. A diverse range of safety and security issues can be brought to the attention of CPF members/Community Police Officers and raised in the CPFs. These include sexual and gender-based harassment, trafficking in persons, and drug smuggling and abuse. If possible, the issues are resolved by the CPF, in other instances they are referred to either relevant law enforcement actors or civil society organizations and public service providers. IOM will guide CPFs to identify security and safety issues affecting their community and develop a Community Safety Plan which prioritizes the most important issues that can and shall be addressed jointly by the community and the police. To address these issues, the CPFs will develop Community Safety Initiatives, which will be designed in collaboration with IOM and local CP Officers and implemented together with the communities, with support provided by IOM. The inclusion of vulnerable and marginalized groups is also an integral focus of CPFs, as they are often most at risk, and their voices are least likely to be heard. These elements make the CP model a very effective tool not only to stabilize the security situation in communities, including in the reduction and resolution of community tensions, but also to potentially mitigate crimes that often occur in a crisis context.

As described above, Gender Based Violence (GBV) remains one of the most critical threats for women and girls in South Sudan, who often lack safe spaces in which to express concerns and raise issues. Therefore, in tandem with the establishment of CPFs, IOM will work to ensure that women and girls are more engaged in the peace and security dialogue at the community level through creating of safe space for women and girls to discuss subjects related to women and girls, and through the delivery of specialized training to develop strategies to strengthen women and girls leadership in engaging with security actors (including border officials), and develop women- and youth- centred community safety initiatives.

Output 2.1: Law enforcement officials have increased capacities and skills to meaningfully engage with communities through provision of community policing trainings

Activities contributing to Output 2.1:

2.1.1: Develop operating guidelines for application of community policing approach, inclusive of training modules. These guides will include a combination of skill as well as thematic trainings relevant to security contexts identified during baseline study, such as leadership, facilitation/mediation techniques, gender-sensitive policing, human rights and peacebuilding, understanding the dynamics of communities of returnees and displaced persons, responding to transnational organized crime at the borders and general principles on border management, and how to apply a community policing approach.

2.1.2: Conduct 5-day training of trainers (ToTs) to law enforcement officials, including border stakeholders. The participants will include the community policing section at Juba-level to ensure sustainable impact.

2.1.3: Support trained officials in conducting cascade trainings for law enforcement officials including border stakeholders at the Renk County level.

Output 2.2: Community members have enhanced knowledge, skills and resources to contribute to social cohesion, maintaining peace and security at the community level

Activities contributing to Output 2.2:

2.2.1: Deliver training to community members on the Community Policing approach, including the establishment and running of CPFs, ensuring meaningful participation, mainstreaming of gender issues, housing, land and property-related issues, and any other security trends reported in the security mappings. Trainings will also include relevant thematic areas, such as trafficking in persons.

2.2.2: Facilitate partnerships between the community and the police. IOM will conduct a security mapping at the outset to enable a joint analysis of the problems, to understand trust networks, and perceptions of power and security dynamics between stakeholders in the community, to determine the root causes of those problems, and identify possible solutions, based on a notion of shared responsibility for keeping the community safe.

2.2.3: Establish and support operationalization of three Community Policing Forums (CPF), comprising 20 community members per CPF, with inclusive representation and meaningful participation prioritized. The establishment of the forum will follow a democratic process, whereby communities select their leaders and deputy leaders and other structural roles required for the forums. These forums will act as a medium whereby communities and law enforcement officers collectively analyze security risks and discuss problem solving with participation of law enforcement officers.

2.2.4: Support CPFs in conducting community meetings with a larger number of community members aimed at raising awareness of the community on security and protection risks.

2.2.5: Support development of community safety plans (CSPs) inclusive of community safety initiatives (CSIs), with support provided for certain initiatives under the project. This constitutes the phase in which communities (using the skills and knowledge from the training) identify security factors in their community that can and could be mitigated. CSP may include the need to set up a referral mechanism through which vulnerable groups can seek help, whilst CSIs are often interventions that the community can implement using their own resources.

Output. 2.3: Women and youth are more engaged in the peace and security dialogue at the community level

Activities contributing to Output 2.3.1:

2.3.1: Conduct capacity building trainings for women and girls, with a focus on leadership, facilitation skills, problem solving, and other life-skills trainings, in addition to thematic trainings on trafficking in persons, GBV, and other key issues as identified.

2.3.2: Create a safe space for women through organizing community meetings for women and girls to discuss sensitive subjects, with a focus on protection concerns and support for referral as required, particularly to health, legal, and protection actors.

2.3.3: Develop community safety plans inclusive of community safety initiatives which specifically address issues affecting women and girls, and support key initiatives identified.

The South Sudan’s National Action Plan on Women Peace and Security is based on the mandate of UNSCR 1325, also known as Agenda 1325. the proposed project seeks to implement three out of four pillars of UNSCR 1325, namely Prevention reduction in conflict and all forms of structural and physical violence against women, particularly sexual and gender-based violence; Participation – inclusion of women and women’s interests in decision-making processes related to the prevention, management and resolution of conflicts; and Protection – women’s safety, physical and mental health and economic security are assured and their human rights respected.

Under the Participation Pillar, the project seeks to equip women and girls better to advocate for their inclusion in peace and security dialogue. Specifically, this includes training of women in selected communities on how to utilize the community policing approach to amplify their voices within peace and security dialogues. Under the Prevention Pillar, IOM will contribute to preventing violence against women and girls by raising awareness and supporting initiatives aimed at advancing women’s rights. Specifically, this includes a stronger focus on gender equality and gender sensitivity in the training given to communities in which CPFs will be established. IOM will support the initiatives of CSOs that address some of the impacts of conflict, which have negatively impacted on gender roles. Furthermore, gender-sensitive policing in the training will be delivered to law enforcement officials, including how to respond to SGBV, in partnership with local organizations and UN agencies. Under the Protection Pillar, the project seeks to set up a referral mechanism whereby protection cases can be provided an appropriate response. In addition, Migrant Support Points will constitute a private and closed temporary safe space at which vulnerable migrants can access immediate screening by a well-trained officer to assess protection concerns, to facilitate referral to protection actors as required.

2. Nature of Consultancy and its Contribution to IOM’s Project Delivery

The baseline assessment is aimed at understanding current state of play at concerning; border management, perception on peace and security, government’s capacity to mitigate crimes and maintain peace and security, community’s perception on trust toward their law enforcement agencies. The main purpose of this baseline assessment is to come up with evidence-based project strategy that will inform the project implementation in order to achieve the desirable outcomes of the project.

3. Methodology

The assessment will apply a combination of literature reviews of national, international and regional documents, qualitative analysis through semi-structured interviews, and conduct mini survey concerning community perception on peace and security, and trust toward law enforcement and their understanding on gender roles in the society.

4. Tasks to be Performed Contributing to The Project

Under the overall supervision of the IOM Chief of Mission and direct supervision of the Migration Management Program Coordinator, the baseline assessment consultant will work to deliver below outputs:

  1. Develop inception report that includes (but not limited to) literature review of relevant documents, proposed
  2. methodology that is considered feasible to employ, work plan, and lists of key stakeholders to consult
  3. Develop assessment tools that ensures mainstreaming of GBV and protection
  4. Conduct stakeholders interviews through focus group discussions, workshops, as well as individual interviews
  5. Administer mini surveys
  6. Analyze data collected through employing various methods
  7. Conduct validation workshop of the findings
  8. Produce assessment report which includes key recommendations for project strategy development

5. Tangible and measurable output of the work assignment

Deliverable outputs

Timeline Payment

  1. Submission of inception report which includes assessment tools, workplan, and literature review, etc.

Month 1 (30%)

  1. Activities Report; survey, consultation & validation workshop, sessions

Month 1 – 3 (30%)

  1. Submission of baseline assessment report

Month 3 (40%)

6. Performance indicators for evaluation (value of services rendered in relation to cost)

  • Satisfactory completion of outputs indicated in the ToR
  • Quality of writing, problem clearly stated, plan based on and responding to the problem defined, clear and concise organization, appropriate methodology, achievable targets
  • Adequate and prompt provision of the technical inputs
  • Timely delivery of drafts and deliverables as indicated this ToR
  • Professional and collaborative demeanour

7. Desirable Qualifications.

  1. Masters’ degree in Law, Public Policy, International Relations, Development Studies, Conflict Management or Bachelor Degree with minimum 15 years of relevant field work combined with relevant training and experience in conducting social research, conflict analysis, and/or relevant project management.
  2. At least five year work experience in stabilization projects, or working in challenging environment such as at conflict environment, or border region, etc.
  3. Knowledge of migration challenges in the region is an added advantage;
  4. Ability to work independently with minimum supervision as well as work well as part of a team;
  5. Excellent operational, organizational and communication skills and the ability to work harmoniously with other colleagues from diverse backgrounds;
  6. Strong computer skills, specifically hands-on experience in usage of MS Office;
  7. IOM functional competencies required: Effective communicator, successful negotiator, active learner, team player, and cross-cultural facilitator
  8. Consultants can apply as individuals or legally registered institutions
  9. Fluency in English is required

8. Timeline

The estimated start date is 17 December for duration of 3 months based on submission and achievement of deliverables.

How to apply

Interested candidates should send their CV as well as technical and financial proposals for the assignment to [email protected] by December 17, 2020, indicating in the subject of the e‐mail “Baseline Assessment Consultant”.

The submission should include:

· A motivation letter;

· A technical proposal, outlining conceptual framework, detailed methodology and work plan (max 10 pages);

· A financial proposal, outlining the consultancy fee, including the field trips;

· CV for each team member.

10. Negotiation

The aim of the negotiation is to reach agreement on all points and sign a contract. Negotiation will include, but not limited with:

a) Discussion and clarification of the TOR;

b) Discussion and finalization of the activities to be completed, services to be provided, facilities and equipment to be used, and work plan proposed by the Consultant;

c) Consideration of appropriateness of qualifications and pertinent compensation, number of work months and the staff to be assigned to the performance of the study, and schedule of activities (workplan);

d) Discussion on the grant, facilities, and data, if any, to be provided by IOM to the grant beneficiary;

e) Discussion on the financial proposal submitted by the grant applicant;

f) Provisions of the Contract, etc.

g) IOM shall prepare minutes of the negotiation which will be signed by both, IOM and the applicant and be the integral part of the Contract.

To complete negotiations, IOM and the applicant shall sign the agreed Contract. If negotiations fail, IOM shall invite the second ranked applicant to negotiate a contract. If negotiations still fail, IOM shall repeat the process for the next‐in‐rank applicant until the negotiation is successfully completed.

11. Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Upon contract signature, IOM will conduct project inception meeting to discuss the plan.

2020-12-18

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