1.Who is the Danish Refugee Council?
Founded in 1956, the Danish Refugee Council (DRC) is a leading international NGO and one of the few with a specific expertise in forced displacement. Active in 40 countries with 9,000 employees and supported by 7,500 volunteers, DRC protects, advocates, and builds sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in displacement, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance; supports displaced persons in becoming self-reliant and included into hosting societies; and works with civil society and responsible authorities to promote protection of rights and peaceful coexistence.
2. Purpose of the consultancy
The Danish Refugee Council based in Nairobi Regional Office seeks proposals from a consultant to Produce AR (Augmented Reality) feature on symposium folders. The AR feature will showcase elements such as borderlands programs, dynamics of borderlands, and concepts, using generated 3D content including visual and haptics. The selected company will work with DRC to co-design the products.
3. Background
The DRC EAGL country and regional teams have gained significant experience, establishing itself as a key agency in implementing programs spanning the humanitarian, development, and peacebuilding space within the borderlands. With this wealth of expertise, the EAGL Regional Office aims to conduct a symposium to showcase these accomplishments and insights.
The symposium is part of a series, following a successful internal workshop in July, the event in October will involve partners and organizations, with a central emphasis on the exchange of insights and lessons learned. The event will conclude with a dedicated session for donors and policymakers.
4. Objective of the consultancy
The final product of the borderlands consultancy will be Augmented Reality feature and design on workshop communications materials.
5. Scope of work and Methodology
The Consultant will be required to prepare a detailed methodology and work plan indicating how
the objectives of the project will be achieved, and the support required from DRC.
In addition, the consultant will be required to work with the project team looking at the data collected and highlighting processes to cover any information gaps.
6. Deliverables
The Consultant will submit the following deliverables as mentioned below:
Phase 1 (Review)
Expected deliverables: Presentation
Indicative description tasks: Inception meeting
Maximum expected timeframe: Oct 4th
Phase 2 (Analysis)
Expected deliverables: Intermediate report
Indicative description tasks: Review data collected by DRC and agree on best design themes and visual style, including maps zoom feature as needed.
Maximum expected timeframe: Oct 9th – 18th
Phase (3 Reporting)
Expected deliverables: Final report
Indicative description tasks: Final product review, sign off and on day support
Maximum expected timeframe: Oct 21st – 25th
The Consultant will provide the documentation in a QR code link and image touchpoint.
7. Duration, timeline, and payment
The total expected duration to complete the assignment will be no more than 2.5 weeks.
The consultant shall be prepared to complete the assignment no later than the 25th of October 2024.
8. Proposed Composition of Team
• Project Manager
• Assistance Project Manager
• Quality control
9. Eligibility, qualification, and experience required
Essential:
• Experience with digital design, graphic design, animation, computer science, and other relevant courses.
• Experience with immersive media development and delivery
• Experience working with INGO’s delivering similar products Qualification:
• At least Degree in digital design, graphic design, animation, computer science, and other relevant courses.
Desirable:
• Experience collecting and editing data in borderlands areas • Eligibility: – The consultant has the authorisation to work in Kenya. • Experience: – A minimum of 5 years.
10. Technical supervision
The selected consultant will work under the supervision of: Regional Borderlands Specialist.
11. Location and support
The location is Nairobi, Kenya. The Consultant will provide her/his own computer and mobile telephone, and any other essentials required for the accomplishment of the deliverables.
12. Travel
Travel is not required however all logistical costs (if required) shall be covered by the consultant.
13. Additional Information
For additional information regarding these terms of reference, please send your questions to Regional Supply Chain Manager EAGL RO: [email protected]
Please find complete bidding documents in the following link: RFQ-RO01-003321 – Augmented Reality Services
Application Process
Bids can be submitted by email to the following dedicated, controlled, & secure email address: [email protected]. Please have the subject read: RFQ-RO01-003321 – Augmented Reality Services
Interested applicants who meet the required profile are invited to submit their bids which should be inclusive of:
· CV of prospective individual consultant and/or team with details of qualifications and experience
· Financial proposal with budget breakdown. The consultancy fee should be quoted in USD and should account for 20% withholding tax for non-residents and 5% withholding tax for Kenya residents
· Contacts/References of three organizations that have recently contracted the applicant to carry out similar assignment
• At least 1 copy of contract (confidential information can be redacted) – as proof of undertaking similar assignment
. Duly filled, signed & stamped Supplier Profile & Registration Form, Supplier Code of Conduct & General Conditions of Contract, Supplier References attached as Annex B, C, D & E.
When Bids are emailed, the following conditions shall be complied with:
- Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
- Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails.
Failure to comply with the above may disqualify the Bid.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the Bidder or DRC in the processing of emails.
DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.
