Coordinator, Contract Management 146 views0 applications

The Role

At Last Mile Health, we are all stewards of our reputations and our resources. Do you have experience supporting full cycle contract management with a focus on supporting sub-contractos to ensure success? If so, you may be our next Coordinator, Contract Management.

Africa Frontline First (AFF) Initiative aims to support ten countries in Sub-Saharan Africa to build high-functioning, resilient, country-led community health service delivery with an expanded and institutionalized health workforce of 200,000 CHWs by 2030. Anchored within the local context and health reform journey of each country, these shifts in community health service delivery will contribute to reduce excess morbidity and mortality from COVID-19, Malaria, TB, and HIV, prevent maternal and child mortality, advance health security, and accelerate economic recovery at the community level following the pandemic. In turn, these investments in community health are critical to progress on the health SDGs, including ending AIDS, TB, and Malaria, expanding universal health coverage (UHC), and ensuring effective pandemic preparedness and response to COVID-19 and future pandemics.

The AFF initiative is led as a collaborative effort by the Financing Alliance for Health, Last Mile Health, and Community Health Impact Coalition under the leadership of President Ellen Johnson Sirleaf.

As part of the AFF Initiative, Last Mile Health anticipates receiving a contract to implement community health systems strengthening activities across multiple countries through subcontracted partners and technical assistance. This position will be primarily supporting this project, and is contingent on award.

Reporting to the Director, Contract Management, this position will provide full life-cycle (pre-and post-award) subcontract administration support, including to ensure compliance with due process at all stages of contract management, the collation and storage of data, and the monitoring and reporting of contract-related information.

This position is only open to candidates who are currently located and authorized to work in Ghana and will be hired on a 12-month fixed term contract with potential for renewal.

What You’ll Do

• Support the drafting of key subcontract management documents for internal and external stakeholders, including informational briefs, pre-award requirements, application and reporting templates, due diligence checklists, etc
• Collect and collate information across teams and/or subcontracts to facilitate relevant decision-making throughout the contract life-cycle
• Support research/discovery into prime funder rules and regulations
• Review supplier inputs/redlines to contracting documents and escalate to Director for resolution
• Help coordinate pre- and post-award meetings to support and provide guidance related to subcontracting needs (internal and external, including with technical/selection committees, prime funders, and subcontractors)
• Help coordinate processes for subcontract performance reviews, compliance/due diligence activities, and risk management
• Maintain subcontract filing and knowledge management systems
• Maintain deadline tracking and communication systems for key subcontract milestones (reporting, disbursements, due diligence checks etc)

What You’ll Bring

• Strong analytical and problem-solving skills; ability to identify and escalate workflow items that require Director’s attention
• Strong ability to consult, communicate, and where appropriate represent LMH with partners on specific projects/tasks
• Ability to develop clear and convincing written materials
• Demonstrated skills in effective time management and work prioritization, including a strong ability to manage conflicting priorities in high-volume portfolios, minimizing delays, and navigating around/through obstacles while maintaining strong attention to detail
• Exceptional interpersonal skills and relationship-building qualities
• Evidence of self-directed work style both independently and as part of a high-performing team
• Professional, punctual, and reliable, with a desire to learn and grow
• Demonstrated enthusiasm, energy, and composure under pressure
• Commitment to health and social justice

You’ll Impress Us If

• You have prior experience with grants administration, donor reporting, and/or working on a development team

Compensation Information

At Last Mile Health, we strive to reward our employees equitably and transparently. This means that we pay our employees based on a clear and consistent methodology and without regard to their identity or personal relationships. We have made this model fully transparent so that everyone has access to all information related to compensation. We hope this helps you better understand Last Mile Health’s values and commitments to our employees. We look forward to answering any questions you may have during the hiring process.

Before applying to this role, please take a moment to learn more about our approach to compensation and how compensation works in each of the countries where we operate. Please find the link to our compensation model and benefits overview below:

Compensation for this position:

The Band for this position: GHA-2
For Ghana, the range is $16,004 – $24,733 USD depending upon experience doing an equivalent role.

About Last Mile Health

Last Mile Health partners with governments to design, scale, strengthen, and sustain high-quality community health systems, which empower teams of community and frontline health workers to bring life-saving primary healthcare to the world’s most remote communities. LMH is a registered 501(c)3 non-profit organization.

We are an equal opportunity employer and value diversity at LMH. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.