Country Finance Manager 168 views2 applications

CBM is an international Christian development organisation, committed to improving the quality of life of persons with disabilities in the poorest communities of the world.

We are looking forward to recruiting a Country Finance Manager based in Uganda.

The job holder oversees the effective and efficient functioning of CBM’s finance operations in the Uganda Country Office. Ensures strong financial discipline in Country Office finances, implements control and compliance checks to ensure donor funds are utilised for in line with CBM and donor agreements. Works closely with local partners to ensure all CBM financial requirements are met and builds capacity where needed.

A. Main tasks

Financial management support to programmes

• Set-up and maintain strong control processes to ensure that financial resources are used by partners in compliance with CBM financial policies, standards and procedures, and with specific donor requirements and contracts and provide training/coaching as needed.
• Work in direct liaison with the programme team and provide ad hoc reports as may be required.
• Perform periodic audits or spot-checks of partner financial management and control systems.
• Enforce partner delivery of timely, complete and quality finance reports in line with CBM’s requirements, including annual financial statements; verify quality and provide feedback to partners.
• Maintain database of partner reporting records.
• Give immediate notification of (critical) finance issues, and engage actively in the resolution of these issues.
• Monitors cash balances with partners.

Budgeting and planning

• Coordinate all aspects of the annual and multi-year budget process with partners, in line with CBM’s budget guidelines.
• Conduct the financial and legal compliance part of partner assessments.
• Oversee the development of the budget component of all proposals, ensuring all costs are accounted for and maximum costs are recovered; hold authority to sign off on the financial component of proposals.
• Include finance capacity development measures into partner project proposals; conduct training of Partner organisations in financial management of grants.
• Prepare and manage all aspects of the annual Country Office budget.
• Undertake Partner Compliance management audits

Country Office finance management and controls

• Manage the finances of the Country Office in line with CBM standards, local regulations, and applicable donor regulations.
• Manage the financial risk register of the Country Office.
• Validate the Country Office payroll, and ensure tax calculations, social security and other statutory contribution are made in line with relevant CBM internal and national regulations.
• Maintain internal accounting system, controls and records, and ensure reliability and integrity of financial management information systems, documentation and reports.
• Ensure that any purchase, lease or sale of assets is done in accordance with procurement guidelines and receives the required approvals.
• Control and maintain a CBM country asset register and inventory, in line with CBM or donor requirements, as applicable.
• Organize and manage the annual audit of Country Office accounts and prepare, manage and implement follow-up plans based on given recommendations.
• Ensure compliance with in-country financial regulatory requirements including statutory accounts, audit, tax filing, social security contributions, etc.

Reporting

• Submit timely and complete reports to the Country Director, Regional Hub Office and International Office as per agreed timetable and in line with established reporting requirements.
• Provide regular budget monitoring reports (budget vs. actual expenditures) and other financial reports to budget holders/stakeholders as required for periodical analysis and provide recommendations for budget realignments as required.
• Regularly and pro-actively inform/update the Country Director on arising financial issues with a potential impact on Country Office management.
• Ensure compliance with in-country statutory accounting and reporting requirements.

Staff line management

• Support the resourcing of the CBM country finance function in terms of staff numbers, skills and capacity and manage the country finance team based on performance.

B. Pre-Requisites

• Bachelor’s degree in Finance, Accounting or relevant area of specialization.
• MBA, Masters in Finance or equivalent an added advantage.
• Professional qualification in accounting (e.g. ACCA, CIMA, CIA).
• A minimum of 7 years of experience in a senior position ensuring effective financial management and institutional grants management.
• Solid understanding of project cycle management.
• Good organizational and management skill, with the ability to prioritize work and meet deadlines.
• Attention to effective written and verbal communication.
• Excellent interpersonal and communication skills.
• A strong commitment to high standards of service delivery and customer care.
• Strong conceptual, critical, problem solving and analytical skills.
• Result-driven approach and ability to liaise and leverage at senior level.
• English professional proficiency. Any additional language would be advantageous.
• Good skills in MS Office 365, MA Navision and SharePoint solutions, accounting software(s).