Deputy Finance Controller 92 views0 applications


Job Description

The Ministry of Health (MoH) of the Democratic Republic of Congo (DRC) declared an outbreak of Ebola in North Kivu Province, Eastern DRC, on 1 August 2018. This is the first time Ebola has been reported in this part of the country and represents the tenth outbreak of the disease in the DRC, with the most recent outbreak in Equateur province ending only days before on 26 July 2018.

The province of North Kivu is among the most populated in DRC with 8,000,000 inhabitants, and has been marked by chronic and intense insecurity, which has resulted in intermittent disruption of key response activities. The overall humanitarian situation in DRC, and especially in North Kivu has significantly deteriorated since mid-2017, with approximately 1 million Internally Displaced Persons (IDPs). The health and protection sectors are experiencing some of the highest numbers of people in need.

The Ebola outbreak in North Kivu is still expanding. By 20th March 2019, the outbreak has reached 991 cases, becoming the second largest in history, only second to the 2014-16 West Africa outbreak. Cases have been reported from 18 health zones in the two neighboring provinces of North Kivu and Ituri.

The IRC is supporting the containment of the EVD outbreak in the North Kivu region of DRC. The IRC’s primary focus will be to provide support to existing MoH health facilities to ensure the safe continuity of services. The IRC’s support will include the strengthening of infection prevention and control (IPC) practices and the establishment of EVD screening and isolation points at the facilities , upgrading of water supply and waste management at these facilities, ensuring safe access to lifesaving services for women and children, and promoting community resilience and participation in solutions. The IRC is currently supporting 59 facilities in Beni, Mutwanga, Butembo, Katwa, Vuhovi, Musienne and Goma.

SUMMARY STATEMENT OF RESPONSIBILITIES:

Reporting to the Field Director, the Deputy Finance Controller will be responsible for the efficient and effective functioning of the Finance Department to support the Ebola response program. Specifically, this will include providing technical oversight to the Finance Manager and wider finance team to ensure quality, timely and accurate reporting.

The Deputy Finance Controller has overall policy and management responsibility for the finance and accounting functions for the Ebola response programme. The Deputy Finance Controller responsibilities include general controllership, staff training, management, treasury and budget functions.

RESPONSIBILITIES:

Controllership

• Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.

• As required, establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.

• Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and donors.

• Identifies requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.

• Provides Ebola response management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and unrestricted funds.

• Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Field Director.

• Closely monitors all financial activities, and proactively keeps the Field Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.

• Directs the preparation of and approval of all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Field Director and Country Finance Controller prior to submission.

• Develops, schedules and performs or supervises the completion of country internal control audits, and initiates necessary actions to correct internal control weaknesses.

• Facilitates and co-ordinates external, internal, donor or government audits

• Oversees the protection of the Ebola response program assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.

• Is the principal liaison with IRC NY HQ on all finance, accounting, grant budget management, and cash management matters

Training & Staff Management

• Develops and implements a training program for the Ebola response Finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.

• Maintains current job descriptions for all positions within the finance group.

• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.

• Oversees training and technical support to Ebola response program logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.

• Ensures strong coordination and collaboration within finance team as well as with other departments. Ensure roles and responsibilities are well defined, communicated and respected by all finance team to ensure maximum efficiency and balance within finance team.

Treasury

• Supervises all Ebola response Program bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

• In compliance with IRC policy, establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.

• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

• Establishes country policies on advance payments, credit terms, and use of bank payment instruments.

• Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.

• Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.

• Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.

• Supervises the collection of contractual and other receivables.

Budget

• Assists with the preparation and revision of program and grant proposals and budgets.

• Assists in the preparation and maintenance of the Ebola response program Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.

• In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.

• Prepares the annual and monthly cash budgets based on approved funding.

• Presents and facilitates the review of actual to budget expenditures with the Field Director and Program Coordinators.

Qualifications

• A Bachelors degree in Accounting, Business Administration, Commerce or Finance

• A recognized professional certificate in accounting such as ACCA. CIMA, CPA

• A Masters degree in Accounting or Management will be an added advantage;

• Minimum 8 years’ experience managing the finance functions of a non-profit organization, three of which must be as head of finance.

• Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs;

• Strongly preferred to have excellent knowledge of, and working experience with SUN and Q&A

• A good ability to articulate issues and give solutions in remote sites by email or phone calls;

• Ability to carry out responsibilities independently with minimal technical support;

• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas;

• Play a good role of facilitator and team player in solving problems;

• Must speak fluent English with strong preference for fluency in French

• Be willing to travel extensively to provincial offices

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law

More Information

  • Job City Butembo
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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Since October 2012, the IRC has been responding to humanitarian needs of Nigerians. The IRC initially intervened in response to floods that affected over 7 million people across the country, destroying harvest and damaging homes. The IRC is currently implementing programs in Health, Protection, WASH, Nutrition, Food Security, and Women’s Protection and Empowerment (WPE) in Adamawa and Borno States in North-Eastern Nigeria.

The IRC is dedicated to making women and adolescent girls healthier from the earliest phase of acute crises (a target group most vulnerable during crisis) and implements evidence-based reproductive health interventions in line with the SPHERE-standard Minimum Initial Service Package for Reproductive Health in Crises (MISP). The goal is to ensure that the IRC’s health responses in emergencies include the core package of Reproductive Health (RH) services in its interventions.

The IRC’s Reproductive Health (RH) program is currently implementing (MISP) for RH in 4 health care centers in MMC and Jere LGAs and 1 IDP camp clinic. In addition the program is starting up an emergency mobile programming outside of these areas of Maiduguri in coordination with the WPE team. The focus of this program is to provide quality comprehensive RH and WPE services to conflict-affected women and girls in a timely manner. In addition to the mobile program, the WPE and RH joint mobile teams will be in charge of rapid assessments and rapid response. The mobile teams will be focused in the newly opened LGAs and emergency areas previously inaccessible due to conflict and insecurity. These teams will provide life-saving services to populations outside of Maiduguri, who have not had access to services in approximately 3 years.

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0 USD Butembo CF 3201 Abc road Full Time , 40 hours per week International Rescue Committee

Job Description

The Ministry of Health (MoH) of the Democratic Republic of Congo (DRC) declared an outbreak of Ebola in North Kivu Province, Eastern DRC, on 1 August 2018. This is the first time Ebola has been reported in this part of the country and represents the tenth outbreak of the disease in the DRC, with the most recent outbreak in Equateur province ending only days before on 26 July 2018.

The province of North Kivu is among the most populated in DRC with 8,000,000 inhabitants, and has been marked by chronic and intense insecurity, which has resulted in intermittent disruption of key response activities. The overall humanitarian situation in DRC, and especially in North Kivu has significantly deteriorated since mid-2017, with approximately 1 million Internally Displaced Persons (IDPs). The health and protection sectors are experiencing some of the highest numbers of people in need.

The Ebola outbreak in North Kivu is still expanding. By 20th March 2019, the outbreak has reached 991 cases, becoming the second largest in history, only second to the 2014-16 West Africa outbreak. Cases have been reported from 18 health zones in the two neighboring provinces of North Kivu and Ituri.

The IRC is supporting the containment of the EVD outbreak in the North Kivu region of DRC. The IRC’s primary focus will be to provide support to existing MoH health facilities to ensure the safe continuity of services. The IRC’s support will include the strengthening of infection prevention and control (IPC) practices and the establishment of EVD screening and isolation points at the facilities , upgrading of water supply and waste management at these facilities, ensuring safe access to lifesaving services for women and children, and promoting community resilience and participation in solutions. The IRC is currently supporting 59 facilities in Beni, Mutwanga, Butembo, Katwa, Vuhovi, Musienne and Goma.

SUMMARY STATEMENT OF RESPONSIBILITIES:

Reporting to the Field Director, the Deputy Finance Controller will be responsible for the efficient and effective functioning of the Finance Department to support the Ebola response program. Specifically, this will include providing technical oversight to the Finance Manager and wider finance team to ensure quality, timely and accurate reporting.

The Deputy Finance Controller has overall policy and management responsibility for the finance and accounting functions for the Ebola response programme. The Deputy Finance Controller responsibilities include general controllership, staff training, management, treasury and budget functions.

RESPONSIBILITIES:

Controllership

• Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.

• As required, establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.

• Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and donors.

• Identifies requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.

• Provides Ebola response management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and unrestricted funds.

• Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Field Director.

• Closely monitors all financial activities, and proactively keeps the Field Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.

• Directs the preparation of and approval of all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Field Director and Country Finance Controller prior to submission.

• Develops, schedules and performs or supervises the completion of country internal control audits, and initiates necessary actions to correct internal control weaknesses.

• Facilitates and co-ordinates external, internal, donor or government audits

• Oversees the protection of the Ebola response program assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.

• Is the principal liaison with IRC NY HQ on all finance, accounting, grant budget management, and cash management matters

Training & Staff Management

• Develops and implements a training program for the Ebola response Finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.

• Maintains current job descriptions for all positions within the finance group.

• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.

• Oversees training and technical support to Ebola response program logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.

• Ensures strong coordination and collaboration within finance team as well as with other departments. Ensure roles and responsibilities are well defined, communicated and respected by all finance team to ensure maximum efficiency and balance within finance team.

Treasury

• Supervises all Ebola response Program bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

• In compliance with IRC policy, establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.

• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

• Establishes country policies on advance payments, credit terms, and use of bank payment instruments.

• Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.

• Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.

• Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.

• Supervises the collection of contractual and other receivables.

Budget

• Assists with the preparation and revision of program and grant proposals and budgets.

• Assists in the preparation and maintenance of the Ebola response program Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.

• In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.

• Prepares the annual and monthly cash budgets based on approved funding.

• Presents and facilitates the review of actual to budget expenditures with the Field Director and Program Coordinators.

Qualifications

• A Bachelors degree in Accounting, Business Administration, Commerce or Finance

• A recognized professional certificate in accounting such as ACCA. CIMA, CPA

• A Masters degree in Accounting or Management will be an added advantage;

• Minimum 8 years’ experience managing the finance functions of a non-profit organization, three of which must be as head of finance.

• Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs;

• Strongly preferred to have excellent knowledge of, and working experience with SUN and Q&A

• A good ability to articulate issues and give solutions in remote sites by email or phone calls;

• Ability to carry out responsibilities independently with minimal technical support;

• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas;

• Play a good role of facilitator and team player in solving problems;

• Must speak fluent English with strong preference for fluency in French

• Be willing to travel extensively to provincial offices

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law

2019-08-17

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