Deputy Finance Manager 233 views0 applications


Role & Responsibilities

Effectively and accountably manage the financial and administrative cash and bank transactions at our Juba office and coordinate the monthly close process with field locations. Deputise for the Finance Manager when required.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, distribution of non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace & Conditions

Field based position in Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

As soon as possible. Full time, 12 to 24 months.

Key Activity Areas

Financial Management

  • Reconciling / verifying bank and cash amounts on a weekly basis.
  • Ensuring payments are made in a timely fashion.
  • Entering Juba Bank transactions into Field Connect, reviewing all transactions on a monthly basis
  • Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
  • Supporting field bases in financial matters, as required.
  • Monitoring project spending on an on-going (monthly) basis.
  • Ensure that Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
  • Prepare and deliver financial activity reports within the required timeframe.
  • Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.

Administration

  • Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
  • Prepare payroll schedules for each field location and bank deposit in Juba. Ensure that statutory deductions are paid to the appropriate authorities.
  • Support the GSO Programme Finance Officer (PFO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.

Staff Management

  • Manage the Finance Officer in Juba including recruitment, day-to-day management, development and training, appraisal, etc. Provide functional support to field Finance Officers and Senior Finance Officers Payroll and Nairobi.

Communication

  • Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.

Security

  • Control and manage the security of in-country cash when held on site and when being transferred to other account holders.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Certified Public Accountant (CPA) Part 2 (or equivalent) completed.
  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • Relevant professional experience in a financial position for at least two years.
  • Overseas experience, preferably working in the NGO finance sector desirable.
  • High numeracy skills. Problem solving ability. Excellent attention to detail.
  • Able to develop and maintain effective relationships with colleagues, beneficiaries, other agencies and local authorities.
  • Team-player with good inter-personal skills.
  • Good communicator, able to pass on information efficiently.
  • Willingness to support others and to share workload.
  • Capacity to work under pressure and manage personal stress levels.
  • Able to work effectively in a wide variety of situations.

How to apply

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

More Information

  • Job City Juba
  • This job has expired!
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Medair is a humanitarian aid organisation inspired by Christian faith. For our Headquarters and Internationally Recruited Staff, we are looking for professionals who share our values, and are committed and motivated to relieve suffering in some of the world’s most remote and vulnerable communities. What’s so rewarding about a career with Medair? You will help save and sustain the lives of people who truly need assistance, while also learning new skills in a complex humanitarian environment. You will immerse yourself in a foreign culture and experience the joys and challenges of living and working with an international team. You will know the rich blessing of saving a life, of teaching new skills, of seeing communities restored and transformed.

Medair is an international non-governmental organization NGO of humanitarian aid with a stated mission, "to relieve suffering in some of the world’s most remote and devastated places." Medair provides emergency relief and recovery services including Health and Nutrition; Water, Sanitation, and Hygiene; and Shelter and Infrastructure. Medair lists its values as: hope, compassion, dignity, accountability, integrity, and faith.Medair’s statutes were registered in 1989 with the Registre du Commerce of the state of Vaud, Switzerland. Its international and operational headquarters are based in Switzerland. Medair has been active in 31 countries, working in some of the most remote, hard-to-reach places in the world. It is independent of any political, economic, or social authority. As a signatory of the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief, the organization provides aid to the most vulnerable, irrespective of race, gender, religion, age, or nationality.Medair has approximately 750 employees worldwide, many with years of humanitarian experience. Medair’s annual operating income in 2013 was USD 45.3 million. Its programs served 1.25 million direct beneficiaries in 2013.The organization is responding to the Nepal earthquakes, to the Syrian refugee crisis in Lebanon and Jordan and providing relief and recovery services in, South Sudan, Iraq, Democratic Republic of Congo, Madagascar, Afghanistan, Syria and Somalia. Recent programs have been run in Albania, Angola, Armenia, Bangladesh, Chad, Chechnya, Haiti, India, Indonesia, Ingushetia, Iraq, Iran, Kenya, Kosovo, Liberia, Mozambique, Ossetia, Philippines, Rwanda, Somalia, Sri Lanka, Sierra Leone, Sudan, Pakistan, Uganda, and Zimbabwe.

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0 USD Juba CF 3201 Abc road Fixed Term , 40 hours per week Medair

Role & Responsibilities

Effectively and accountably manage the financial and administrative cash and bank transactions at our Juba office and coordinate the monthly close process with field locations. Deputise for the Finance Manager when required.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, distribution of non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace & Conditions

Field based position in Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

As soon as possible. Full time, 12 to 24 months.

Key Activity Areas

Financial Management

  • Reconciling / verifying bank and cash amounts on a weekly basis.
  • Ensuring payments are made in a timely fashion.
  • Entering Juba Bank transactions into Field Connect, reviewing all transactions on a monthly basis
  • Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
  • Supporting field bases in financial matters, as required.
  • Monitoring project spending on an on-going (monthly) basis.
  • Ensure that Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
  • Prepare and deliver financial activity reports within the required timeframe.
  • Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.

Administration

  • Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
  • Prepare payroll schedules for each field location and bank deposit in Juba. Ensure that statutory deductions are paid to the appropriate authorities.
  • Support the GSO Programme Finance Officer (PFO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.

Staff Management

  • Manage the Finance Officer in Juba including recruitment, day-to-day management, development and training, appraisal, etc. Provide functional support to field Finance Officers and Senior Finance Officers Payroll and Nairobi.

Communication

  • Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.

Security

  • Control and manage the security of in-country cash when held on site and when being transferred to other account holders.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Certified Public Accountant (CPA) Part 2 (or equivalent) completed.
  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • Relevant professional experience in a financial position for at least two years.
  • Overseas experience, preferably working in the NGO finance sector desirable.
  • High numeracy skills. Problem solving ability. Excellent attention to detail.
  • Able to develop and maintain effective relationships with colleagues, beneficiaries, other agencies and local authorities.
  • Team-player with good inter-personal skills.
  • Good communicator, able to pass on information efficiently.
  • Willingness to support others and to share workload.
  • Capacity to work under pressure and manage personal stress levels.
  • Able to work effectively in a wide variety of situations.

How to apply

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

2021-09-26

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