Deputy Project Manager- Livelihoods 254 views0 applications

COOPI Cooperazione Internazionale, is a humanitarian, non-confessional and independent organization founded in 1965 in Milan, Italy. For more than 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

Deputy Project Manager- Livelihoods

Job Description

• Under the direct supervision of the Program Manager, FSL, The Livelihood Deputy Project Manager is responsible for the management and the proper implementation of COOPI’s Livelihoods project in Yobe State.
• He/she coordinates and monitors the work of other staff field officers dedicated to these activities and he/she is responsible for a qualitative and regular reporting on various components of the project.

Main Responsibilities and Tasks

• Under the direct supervision of the FSL Program Manager and the Program Coordinator and in collaboration with the collaborators of the projects and of the Base, the Livelihoods Deputy Project Manager’s major objectives are to properly achieve the following global tasks:
• Smooth and timely implementation of the activities in the field with particular follow up of the team at field level.
• Design and capitalization of all aspects of the project in direct link with the Program Coordinator and FSL Program Manager.

Specific Responsibilities and Tasks
Implementation and Monitoring of the FSL Project(s):

• Organizes, schedules and coordinates the Livelihoods activities and the team’s work on a weekly as well as monthly basis.
• S/He supervises the field work of partners or/and contactors and make sure they agree and respect COOPI principles.
• S/He monitors closely the implementation of activities at field level with site visits on a regular basis.
• S/He supervises the work schedule of the Key Project staffs and provides them support when needed.
• S/He ensures the timely implementation of the project(s).
• S/He shares the work progress with the FSL Program Manager on a daily basis or when needed.
• S/He actively takes part in the monitoring of the results achievements and indicators as per indicated in the logical framework.
• S/He mobilizes and encourage he Communities for the activities (daily and free worker, volunteers)
• S/He ensures that all project documents are correctly filled and filed.
• S/He actively contributes to the security analysis in the field and ensure that all measures have been taken and rules followed to ensure security on-site.
• Gives an expertise and contribute to the improvement of activities through critics, analysis and suggestions (food security and livelihood assessments, market, vendor transaction, beneficiary satisfaction, PDM, evaluations, complaints and feedbacks, etc.).
• Organizes capacity building and trainings for beneficiaries and other project actors

Management of the Operational Teams:

• S/He supervises the Livelihoods key project staff and ensures the respect of all human resources rules;
• S/He ensures the administrative HR management of his/her officers (daily attendance, leaves management) in collaboration with the HR department.
• S/He ensures that her/his team complies with COOPI internal rules.
• In collaboration with the FLS Program Manager, s/he ensures a regular evaluation process for her/his team with definition and follow-up of clear objectives (Performance Appraisal).
• S/He supports her/his team in building their capacities (Day to day sharing of knowledge and experience, organize training sessions for project staffs, develop any Livelihoods pedagogical and methodological tools adapted to the local context…)

Management of the Logistical and Administrative Aspects of the Project(s):

• S/He defines the needs in materials and tools regarding the program and the planning of interventions.
• S/He ensures the follow-up and the proper use of materials and tools used during on-site works.
• S/He manages the supply of materials to the work site in collaboration with logistics department.
• S/He uses the COOPI forms for all exchange with the logistic & administration services.
• S/He analyses the security situation in the area and inform the Project Manager in case of security incidents, rumours or any security information.
• S/He takes part in the financial follow-up of the project with the Project Manager.
• S/He contributes to the management of the cash forecast of the project in link with the Project Manager.

Representation at WFP and Reporting:

• S/He participates in the different working groups and meetings related to her/his field of work.
• S/He provides weekly and monthly internal reporting on activities according to COOPI internal tools.
• S/He takes part in external reporting according to the needs (reports to local authorities, donors) in coordination with the Project Manager.
• Reports immediately any delay, problem or other relevant information to Project Manager.

Priorities of the Position:

• The DPM will propose timely and efficient response to the challenges faced during each disbursement (cards management, platform issues, vendors’ issues…)
• The DPM will actively contribute to the review and the improvement of all the methodology documents for a top-quality monitoring of the activities
• The DPM oversees and manages the Livelihoods team in the implementation and the monitoring of the food security and livelihood activities and works in close collaboration with DPMs from other departments to foster the integrated approach

Additional Responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and assigned by the FSL Program Manager and Indirectly to the Program Coordinator
• Profile of the Candidate (Education, Training, Competences, Skills)

Minimum Requirements

• Language skills: Good command in English (speaking, reading & writing)
• Fluent in local languages will be an added advantage – Kanuri Hausa, etc.
• Education degree: Bachelor’s degree in Agriculture, Food Security, Disaster Risk Management, Project Management, Monitoring and Evaluation, Rural Development, Agricultural Economics or any relevant field

Work Experience

• At least 2 years of experiences in a relevant position in food security and livelihoods related activity.
• Familiarity of Cash Transfer Programme (CTP) implementation.

Knowledge and Skills:

• Project cycle and project follow up tools (work plan, budget, activities and indicators)
• E-voucher related activities
• E-transfers through mobile
• Team management
• NGO’s logistic and administrative processes (log, fin, HR, procurement)
• Community management
• Good command of English writing
• Conflict management
• Protection sensitivity
• Result driven

Other:

• Knowledge and experience in capacity building
• Reporting capacity
• Ability to project and plan in advance
• Knowledge of cash transfer

Interests:

• Interest for the relief sector
• Interest for Food Security and urban settings activities
• Transversals skills
• Excellent communication, conflict solving and diplomacy skills to manage relationship in potentially tense situations
• Being Proactive
• Being Energetic
• Being Autonomous
• Leadership
• Being organized
• Planning

Competencies / Skills
Desired:

• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and beneficiaries of the projects.
• Well developed computer skills, including knowledge of Microsoft office products.

Essential:

• Professional, motivated, open, creative, mature, responsible, flexible