The Director of Administration and Finance based in Lome, Togo will be responsible for ensuring the financial compliance of the project teams assigned to him/her. In charge of the FHI360 platform, he/she will oversee the country office in Togo. He/She will report to the COP and regional office in Washington, DC.
Professional Responsibilities :
- In charge of managing the Administration & Finance Department, the DAF supervises all activities relating to the accounting, financial, management control and general services of the organization and its related entities (Human Resources, IT, Contracts / Purchasing and Admin).
- Collaborates with finance team to maintain operation accounts (authorization, validations, payments of invoices, wages).
- Monitors, validates and transmits monthly accounting deliverables to HQ.
- Tracks and budgets expenses.
- Leads the development and implementation of annual plans in accordance with strategy and policies.
- Ensures compliance for budgets that have been allocated for the FHI 360 Mali office.
- Guarantees good accounting and financial reporting for the FHI 360 Mali office.
- Manages the development and analysis of the financial reports of different projects.
- In charge of preparing and analyzing monthly expenses.
- Responsible for the preparation and coordination of the monthly closing work.
- Responsible for developing and modifying budgets.
- Participates in accounting work: verification of supporting documents, monitoring of payments and processing of transactions in the accounting software.
- Participates in the management of advances, the monitoring and the liquidation of mission advances, workshops, staff, partners and consultants.
- Manages salary preparation, tax return statements.
- In charge of drawing up grant agreements and contracts with local partners. These responsibilities include: assessment of administrative and financial management capacity before signature of an agreement or contract, assistance with the preparation of partners ‘budgets, review of partners’ budgets in partnership with the technical / programmatic team, development administrative and financial management skills of the partners, in collaboration with the Headquarters Contract Management Department (CMS).
- Participates in partner expenditure analysis work.
- Prepares and helps facilitate various audits of accounts and financial statements.
- Coordinates work with the management control unit.
- Ensures compliance with legal and administrative deadlines specific to associations.
- Ensures the security of different sites, data, assets and people.
- Ensures the coherence of internal information systems.
- Responsible for all operations related to human resources, finance, contracts, markets and administration.
- Ensures the supervision of teams and the management of service managers
Skills and qualities required :
- Bachelor’s Degree or its International Equivalent
- Master’s degree or minimum BAC + 4 in finance and accounting or equivalent degree, preferred.
- Minimum of 8+ years (10 years preferred) finance management experience..
- At least 6 years of USAID Public Funding Management practice.
- Preferably 5 years of experience in a managerial position.
- Strong knowledge of US federal regulation (contract and sub-partner management).
- Experience in capacity building in NGO financial accounting
- Expertise in US government costs principles, rules and regulations and their application in program decision-making.
- Advanced skills in Excel, Word and accounting software.
- Strong ability to develop accurate and timely reports to donors.
- Ability to work in a multisectoral, multi-disciplinary and multicultural environment.
- Experience working as a member of a high performance team
- Have an excellent ability to communicate in English both orally and in writing.
- Fluency in French required.
Typical Physical Demands:
- Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.
Technology to be Used:
- Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
- Less than 10%
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
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