Position Summary:

The Director of Finance and Administration will be based in Niamey, Niger. S/he will provide overall financial management and oversight for the project procurement, and logistics. S/he will work closely with the Chief of Party (COP) to align project resources with project activities. This position will also be a liaison with the Home Office to ensure full compliance with regulations and policies with regard to implementation of effective internal controls.

Reporting & Supervision:

The Director of Finance and Administration will report to the Chief of Party.

Primary Responsibilities:

• Establish and maintain financial management and accounting control systems for program expenditures in line with Creative policies and U.S. government (USG) rules and regulations;
• Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations;
• Receive and account for all funds for the project (performing weekly and monthly cash checks).
• Liaise between Creative Associates’ field and headquarters offices;
• Participate in ongoing analysis, forecasting and review of project expenses;
• Participate in budget planning and realignments as required;
• Track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data;
• Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F&C) in Washington, DC to ensure the timely transfer of funds;
• Submit wire transfer requests for field offices to F&C for processing;
• Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements;
• Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies;
• Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures;
• Manage personnel and payroll office staff and procedures;
• Maintain project financial and contractual files;
• Develop financial procedures manual;
• Provide financial management and systems training for project staff;
• Maintain a database of accounting documents, in both electronic and hard copy;
• Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies;
• Prepare the requisite financial documents and vouchers;
• Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to F&C for review and approval by the Controller;
• Coordinate with USAID regarding the management of U.S. dollars and local currencies;
• Ensure monthly field expense reports;
• Travel to field offices when necessary; and
• Other related duties as assigned.

Required Skills & Qualifications:

• M.S. degree in accounting or financial management desired; B.S. degree with at least eight (8) years of experience required;
• Demonstrable financial management experience on USG-funded programs and experience in field-based accounting, including USG policy, procedures, and reporting requirements.
• Public or private sector management, financial analysis, cost accounting and relevant experience preferably in developing countries;
• Demonstrated capacity to supervise a complex financial management or general ledger system; and
• Fluency in French and English.

Local and regional candidates are strongly encouraged to apply.

Position contingent upon donor funding.