Director of Finance and Operations 78 views0 applications

HAI will serve as a sub-award recipient to ZCCP, the prime applicant. HAI will forward all CVs/resumes to counterparts at ZCCP for final decision regarding hiring. ZCCP will fill all other key personnel positions not listed above with internal candidates.

All of these hires are contingent upon ZCCP winning the grant AND the donor approving the individual for each key personnel position. The recruitment will result in a tentative offer of hire, with a full offer upon ZCCP receiving the award and donor approval.

Project: USAID/Zambia “Service Delivery for HIV Prevention” (SDHP)

Location: Zambia

Organizational Background:

Heartland Alliance International (HAI) is the international wing of Heartland Alliance for Human Needs & Human Rights, a family of organizations that has been leading anti-poverty and social justice work in Chicago for more than 125 years. HAI is comprised of numerous country offices implementing programs on a broad range of human rights issues globally, as well as the Chicago-based Marjorie Kovler Center for the Treatment of Survivors of Torture, which serves individuals from more than 50 countries. HAI is an industry leader in access to high-quality and stigma-free health care and HIV/AIDS prevention, treatment, and care for key populations (including people who engage in commercial sex work, people who use drugs, LGBTIQ individuals, and others). HAI also has significant expertise in the fields of trauma-informed mental health care and access to justice for survivors of rights abuses. Across all of its programs, HAI promotes progressive, innovative approaches to human rights protections and gender equality.

Overview:

HAI is a leader in access to effective, high quality, and stigma-free health care. Since 2009, HAI has implemented large-scale, donor-funded programs that reach heavily stigmatized key populations in Côte d’Ivoire, the Dominican Republic, Ethiopia, Ghana, Nigeria, and Rwanda with comprehensive HIV/AIDS prevention, treatment, and care services. HAI’s HIV/AIDS programming is firmly rooted in the empowerment and professionalization of key population communities. Serving marginalized and vulnerable populations, HAI addresses patients’ physical and emotional trauma by providing an integrated approach to health care that includes access to justice, mental health, and community empowerment.

HAI is recruiting key personnel for an upcoming opportunity with USAID/Zambia for the “Service Delivery for HIV Prevention” (SDHP).

Summary

Heartland Alliance International (HAI) seeks candidates for Director for Finance and Operations for an anticipated USAID/PEPFAR-funded program focused on HIV/AIDS service delivery among priority populations (PP) and key populations (KP) in Zambia. This project will also increase access to services, education, and awareness to reduce stigma and discrimination, and capacity building for local and community organizations. This is a full-time position and will report directly to the Chief of Party (COP), located in Zambia.

This position provides oversight to and assumes responsibility for all finance and administrative work for the project, including finance and budget, administration, transport, IT communications and compliance with local laws and contractual obligations. The general purpose of the job is to ensure quality services through effective financial management and policy compliance. Individual accountabilities and work volume will be established through the development of annual success objectives, within the framework outlined below.

Essential Duties and Responsibilities

Finance (60%)

• Ensure the achievement of financial expectations/requirements from multi-lateral donors, including preparing reports and audit documentation;
• Responsible for timely and accurate financial statements and bank reconciliations;
• Ensure that all financial documents requested by the project team and donor are delivered in a timely manner;
• Responsible for final review and submission of monthly expense reports and financial projections to ensure staff operations are adequately funded;
• Ensure all proper control procedures are implemented;
• Ensure audit recommendations have been implemented;
• Work closely with Financial and Accounting Services (FAS) to develop financial controls and processes/procedures and ensure correct implementation in the field offices;
• Oversee compliance of all purchases and procurement carried out by international programs staff;
• Ensure all expenses are reasonable and allocable, and conform to the organization’s accounting principles and guidelines;
• Be responsible for proper documentation of all financial and bank transactions and maintain records that are audit-ready;
• Act as key member of the project team by contributing to overall strategy and providing financial information to ensure well-informed decisions are made;
• Train sub recipients and partners in basic financial management procedures and manage financial reports from partners.

Administration and Human Resources (30%)

• Prepare all expatriate and national staff and employment and consultancy contracts, in accordance with Zambian national law and organizational regulations;
• Ensure compliance with local Zambian labor, immigration regulations and other matters (e.g. registration, taxation, severance);
• Lead the performance evaluations of finance and administration staff;
• Ensure staff have and are using an active and functional work email account;
• Ensure adequate and proper documentation of all personnel files;
• Maintain oversight of staff rotations, recording personnel leave and absences;
• Establish and maintain a harmonious working environment, seeking to strengthen team building by encouraging active participation and interaction at all levels.

Logistics (10%)

• Ensure appropriate security procedures and protocols are in place, understood and adhered to by all staff;
• Be responsible for the management of external contracts and vehicle operations, including documentation, repairs and maintenance;
• Ensure management of all office assets and liabilities and ensure proper inventory control;
• Ensure compliance with protocols for all project and international staff travel;
• Other duties as assigned.

Qualifications

• Authorization to work in Zambian, with strong preference for Zambian nationals.
• Master’s Degree and 5 years of experience OR Bachelor’s Degree and 7 years of experience.
• Demonstrated prior experience in financial management and/or consulting.
• Extensive experience living and working in Zambia and/or Sub-Saharan Africa.
• Experience working with USAID, PEPFAR, and other US Government donors on public health initiatives strongly preferred.
• Excellent Excel skills required.
• Prior experience with financial management software desired.
• Demonstrated ability to work with mathematical concepts such as probability and statistical inference, or to learn how to use software if required.
• Demonstrated ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions.
• Demonstrated ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Demonstrated commitment to gender equity and participant-driven programming.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, cre ed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, e x-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization’s AIDS Policy Statement of September 1987.