Position: Director, Program Management

Project:   DHAPP-ZDF Partnership for Sustainable HIV Epidemic Control project

Supervisor: Project Director (PD)

Location: Lusaka, Zambia

Background

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

FHI 360 is seeking a Director-Program Management (DPM) for an anticipated 4-year, $26m project in Zambia, funded by the US Department of Defence (DOD), entitled Department of Defense HIV/AIDS Prevention Program (DHAPP) – Zambian Defence Force (ZDF) Partnership for Sustainable HIV Epidemic Control. If FHI 360 secures this grant, the project would likely start in September 2020. This is a follow-on to FHI 360’s current award, Zambian Defence Force (ZDF) Prevention, Care and Treatment (PCT). The main technical areas covered by the DHAPP-ZDF Partnership for Sustainable HIV Epidemic Control will likely include the following: demand creation and community-based services for prevention of HIV cervical cancer as well as linkages to care and treatment; HIV-testing services; HIV-related related care and treatment, including Pre-Exposure Prophylaxis (PrEP) and Antiretroviral Therapy (ART); Voluntary Male Medical Circumcision (VMMC); lab services; and health systems strengthening (HSS). The primary target population is the armed forces/military in Zambia.

Position Summary

Under the leadership of the Project Director (PD), the Director-Program Management (DPM) provides technical leadership, develops technical strategies and oversees project implementation. The DPM reports to the PD and closes liaises with the other department leads that are part of the project Senior Management Team (SMT).

Main Duties and Responsibilities

• Support the PD with project management; and may assume the project direction function (Acting PD) in absence of the PD.
• In concert with the PD, maintain cordial and productive relationships with the donor (DOD/DHAPP), government stakeholders (DFMS in particular), project partners (especially subrecipients), and other players operating in relevant sectors/areas.
• Supervise the ‘program management’ team and other senior staff, including performance management and professional development of direct reports (comprised of goal-setting, ongoing feedback, coaching, formal reviews, appropriate accountability measures and career support).
• Oversee subaward management systems, the process of subaward development, and the monitoring of subrecipient deliverables and performance, in collaboration with Technical Services, Strategic Information (SI) and Finance & Operations (F&O) teams.
• Coordinate the preparation of annual proposals for modifications to the prime award, requests for pre-approvals of procurement, and other formal correspondence to the donor (especially those that must be reviewed by the Regional Office and submitted to the Contracting Officer via HQ).
• Under the direction of the PD, advise on the priorities and resource allocation for the project as well as manage changes to the scope, cost and schedule of the project work plan.
• Provide senior-level inputs and conduct review of budgets, pipeline analyses, and revenue forecasts, serving as the liaison between the Technical Services and F&O teams.
• In collaboration with technical, programs, M&E/SI and F&A teams, lead the annual workplanning and budgeting exercises as well as quarterly and monthly reviews of progress and implementation planning.
• Play a leadership role (from a program management perspective) in periodic Program and Technical Quality Assessments (PTQAs), SIMS or Data Quality Assessments (DQAs) and financial audits.
• Contribute to effective application of the Total Quality Leadership and Accountability (TQLA) model across the project team, from use of the Balanced Scorecard to active participation in Situation Room Meetings (SRMs) to ensuring regular feedback and data use.
• Assist with ‘translating’ data (whether financial or SI/M&E data) into program terms and interpreting results in a way that contributes to evidence-based decision-making, real-time remedial actions and program adjustments.
• Ensure effective project reporting – including quarterly, monthly, annual and final project progress reports for the donor and the GoZ as well as status reports and other internal queries (i.e., from the Country Director/Representative, the Regional Office, or Headquarters), as applicable.
• Actively participate in Senior Management Meetings (SMT) and serve as an active member of the ZDF project’s Performance Optimization Team (POT).
• Support management with recommendations for process improvement to achieve strategic goals and ensure optimal management of the project.
• Support orientation and capacity development (CD) of staff, government/DZF partners and subrecipients, in order to contribute to the overall strategic goals and objectives of the project.
• Perform other duties as assigned/as needed.

Desired Experience, Skills and Attributes:

• Experience working with the military – the Zambian Defence Force (ZDF), in particular – is strongly preferred.
• Experience working on DOD/DHAPP-funded projects is a major asset.
• Skilled in stakeholder engagement, strategic planning, prime award and sub-award management, financial management, work planning and reporting, analyzing and using data for decision-making, and other key Program Management functions.
• Well-rounded experience in HIV prevention, care and treatment – preferably at both community and clinical level as well as in many of the technical areas covered by this project (community-based prevention and linkages to care and treatment, VMMC, cervical cancer screening, HIV/TB integration, and clinical care and treatment for HIV across the 95-95-95 cascade).
• Ability to motivate, influence and work well with others to achieve project objectives and targets.
• Strong presentation, training, and communication skills.
• Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infection.
• Familiarity with FHI 360’s TQLA © model for adaptive management is a plus.
• Zambian nationals preferred.

Minimum Qualifications:

• At a minimum, a Bachelor’s degree. Master’s Degree in Public Health, Business Administration, International Relations or a similar field – or its international equivalent degree.
• At least 10 years of project management experience, including experience at Deputy or Director level.
• At least 10 years of progressive experience working in public health programs within developing countries.
• Sound knowledge of ongoing and emerging issues in relation to HIV prevention, care and treatment.
• Solid grasp of USG/PEPFAR rules and regulations, strategic priorities, and modalities of partnership as well as experience working on USG/PEPFAR-funded projects managed by an INGO.
• Strong interpersonal and networking skills and demonstrated competency in stakeholder engagement.
• High degree of proficiency in written and spoken English.
• Deep understanding of the Zambian local context.

Travel Requirements: 10% – 25%

Disclaimer:

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. Hiring is contingent upon successful award of this grant and may be subject to approval by the donor.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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