Director of Programme Implementation, Dar es Salaam, Tanzania at Save the Children 55 views0 applications


Closing date: Saturday, 28 October 2017

Child Safeguarding: Level 3: the role holder will have contact with children and/or young people

either frequently (e.g. once a week or more)

or intensively (e.g. four days in one month or more or overnight) because they work in country programmes; or are visiting country programmes; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE

As a member of the Senior Management Team,(SMT) theDirector of Programme Implementation oversees all programme implementation and operational support to our programme activities. This is a senior level role overseeing 5 existing field offices in Dodoma and Singida, Shinyanga, Mbozi, our emergency response programme in Kigoma Region, as well as operations oversight and direction to the Zanzibar programme. The incumbent will directly line manage the Logistics Team and ensure effective, timely and efficient delivery of quality programme activities to beneficiaries. S/he will work closely with the Directors of Programme Development & Quality (PDQ) and Finance, HR and Administration.

As a member of the SMT the Director of Programme Implementation helps create a positive, inclusive, proactive and accountable working environment within the country office.

As a member of the SMT, deputise when required for the Country Director such as during leave absences.

SCOPE OF ROLE: Reports to: Country Director

Dimensions: This is a challenging senior role in a changing operational context as the country programme grows its overall portfolio, expands its geographic footprint, and seeks to strengthen operational reliability and effectiveness of its work, including through stronger partnerships with government and civil society actors. It requires a principled, dedicated, experienced and highly motivated individual who can help to drive forward our programme and our ambitions. The role will build on an embed organizational culture utilizing a capacity building approach to strengthen established systems, policies and procedures, emphasizing an empowering strong project management, logistics and procurement support, and ensuring staff understanding and compliance meets organizational quality standards.

Number of direct reports: Programme Manager- Dodoma and Singida ; Programme Manager- Shinyanga, Programme Manager – Mbozi; Logistics Manager, Emergency Response Programme Manager/Team Leader, Zanzibar Representative

Key Working Relationships: Director of Programme Development and Quality, Director of Finance (Support Services), Senior HR/Admin Manager. Head of Award Management, and Area Managers.

KEY AREAS OF ACCOUNTABILITY: As a member of the Senior Management Team, contribute to:

  • Demonstrating behaviours that are consistent with Save the Children’s Mission, Vision and Values and ensure their broader application by staff across the programmeme.
  • A conducive and productive work environment in a way that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our teams to deliver outstanding results for children and excellent customer service for our members and donors
  • Design and implementation of a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
  • Establish, maintain, and improve active and regular working relationships with: humanitarian and development donors, host government authorities, partner agencies, and other NGO actors
  • Participating in any Donor visit to project(s) within the country office portfolio, as required.
  • Carrying out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
  • Ensuring the Tanzania Country Office complies with all Save the Children Quality Standards and Standard Operating Procedures
  • Ensuring that all required support is provided promptly, at scale and in line with the established rules and principles including during emergencies.
  • Complying with and promote Save the Children policies and practice with respect to child protection, code of conduct, fraud and anti-bribery, health and safety, equal opportunities and other relevant policies and procedures.

Oversight and Management of all Programme Implementation areas:-

  • Responsible for overall coordination of programme operations and delegated responsibility for field delivery of high quality programming in line with the objectives of the country strategy
  • In collaboration with the Director of Programme Development and Quality, develop and maintain Save the Children’s vision for programming, as well as effective and efficient allocation of Country Office resources to achieve strategic goals and commitments
  • In close coordination with the Director of Programme Development and Quality and Head of Award Management , participate in proposal development processes and ensure that all programmes progress in accordance with grant agreements, are completed on time, on budget and all deliverables are of high quality.
  • Working with Director of Programme Development and Quality, participate in conceptualizing and designing cost effective, innovative and high quality programmes to serve difficult to reach children
  • Serve as overall budget holder for operational programming; effectively manage and support budget holders for individual projects and awards.
  • Ensure programmes are implemented in ways responsive to the communities and children in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures. This includes working with government and national NGO-partners to strengthen national capacity
  • Ensure preparation of timely and high quality progress reports, programme reports, and donor reports
  • Oversee all area and project offices and their operations.

Logistics, Inventory and Procurement

  • Ensure that the CO logistics capacity and systems meet the SCI Quality Standards and are able to satisfy the programming requirements
  • Manage the CO Logistics department ensuring that all CO logistics activities (fleet, assets, transport, supply chain, area operations etc.) are coordinated, efficient and responsive to the needs of programme delivery
  • Ensure appropriate and adequate emergency logistics procedures, where relevant, are detailed in order to enable rapid scale up
  • Manage all assets for the organization including vehicles, generators, IT, and other high value assets.
  • Ensure maintenance and replacement plans are in place and implemented for all assets
  • Ensure goods and services procured are cost effective and of standard quality
  • Ensure procurement processes are effectively implemented and tracked and deliver the right products at the right time for the right price
  • Ensure all construction needs are delivered following Save the Children policies and procedures and are on time, on budget and of high quality
  • Ensure proper record keeping, maintenance and control of stock inventory
  • Ensure proper documentation and recording of fixed assets of the organisation

Humanitarian Response Management

  • Strengthen the Tanzania CO organisational readiness to respond to emergencies in line with global SCI humanitarian goal and benchmarks
  • Mount appropriate and timely responses at scale to all emergencies consistent with established benchmarks, plans and organizational policies, and in close cooperation with short term incoming surge teams
  • Ensure that all CO staff across departments and area offices are familiar with, adhere to and implement the procedures and processes detailed in the Rules and Principles for humanitarian response
  • In coordination with Country Director and Director for Programme Development and Quality maintain consistent and coherent engagement in key inter-agency emergency preparedness and response coordination mechanisms including the Cluster system

Staff Management, Mentorship, and Development

  • Ensure appropriate and accountable staffing within the programme implementation team, including area office staff
  • Manage the programme implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
  • Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
  • Incorporate staff development strategies and Performance Management Systems into team building processes. Establish results based system and follow up.
  • Work with all direct reports to create a culture of mentorship, coaching and staff development to build national capacity and retention within the Programme Implementation Department.
  • Manage the performance of all staff in the area programmes.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

  • A minimum of 7 years of senior management experience in a development (INGO/NGO/Donor) environment, including significant field operations experience running both emergency and development programmes
  • Highly suited to a candidate who is or has been a Country Director or equivalent for an International or National NGO
  • Master’s degree in relevant field, or equivalent thematic experience
  • Robust experience of NGO emergency programme cycle management, and with experience of working within a complex and matrix organisational structure
  • Substantial experience in managing logistics, including procurement, supply chain, fleet management & inventory
  • Significant knowledge of international humanitarian systems, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management
  • Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
  • Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results
  • Ability to analyze information, evaluate options and to think and plan strategically
  • An in-depth understanding of national and international development issues in particular in relation to children
  • Substantial experience in managing and developing a team and the ability to lead, motivate and develope others
  • Excellent interpersonal, communication and presentation skills -fluency in written and spoken English
  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
  • Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

Location: Dar es Salaam with 25 -35% travel to field locations, Tanzania

Contract – Full-Time

Closing date: Saturday 28 October 2017

All jobs close at midnight UK time on the date specified

More Information

  • Job City Dar es Salaam
  • This job has expired!
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Save the Children believes every child deserves a future. Around the world, we give children a healthy start in life, the opportunity to learn and protection from harm.

We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries.

It was established in the United Kingdom in 1919 in order to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

In addition to the UK organisation, there are 29 other national Save the Children organisations who are members of Save the Children International, a global network of nonprofit organisations supporting local partners in over 120 countries around the world.

In 2015, we reached over 62 million children directly through our and our partners' work.

Save the Children has led global action on children’s rights for more than 90 years.

1919 Eglantyne Jebb established the Save the Children Fund to feed children facing starvation after the First World War

1924 the League of Nations adopted Eglantyne’s charter on children’s rights

1939–1945 During the Second World War, we worked to safeguard children directly affected by the war. We continue to do this in conflict-affected regions

1977 A number of Save the Children organisations formed an alliance to coordinate campaigning work to improve outcomes for the world’s children, sowing the seeds for Save the Children as a single global movement for children

1989 The United Nations General Assembly adopted the Convention on the Rights of the Child.

194 countries have signed up to this legally binding convention

2004–2009 Save the Children’s largest humanitarian operation, in response to the Indian Ocean tsunami. Our tsunami response programme received funding of US$272 million, largely through generous donations

2009 Save the Children launched EVERY ONE, our largest ever global campaign, to prevent millions of mothers and young children from dying

2012 Our work once again touched the lives of over 125 million children worldwide and directly reached 45 million children.

Connect with us
0 USD Dar es Salaam CF 3201 Abc road Fixed Term , 40 hours per week Save the Children

Closing date: Saturday, 28 October 2017

Child Safeguarding: Level 3: the role holder will have contact with children and/or young people

either frequently (e.g. once a week or more)

or intensively (e.g. four days in one month or more or overnight) because they work in country programmes; or are visiting country programmes; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE

As a member of the Senior Management Team,(SMT) theDirector of Programme Implementation oversees all programme implementation and operational support to our programme activities. This is a senior level role overseeing 5 existing field offices in Dodoma and Singida, Shinyanga, Mbozi, our emergency response programme in Kigoma Region, as well as operations oversight and direction to the Zanzibar programme. The incumbent will directly line manage the Logistics Team and ensure effective, timely and efficient delivery of quality programme activities to beneficiaries. S/he will work closely with the Directors of Programme Development & Quality (PDQ) and Finance, HR and Administration.

As a member of the SMT the Director of Programme Implementation helps create a positive, inclusive, proactive and accountable working environment within the country office.

As a member of the SMT, deputise when required for the Country Director such as during leave absences.

SCOPE OF ROLE: Reports to: Country Director

Dimensions: This is a challenging senior role in a changing operational context as the country programme grows its overall portfolio, expands its geographic footprint, and seeks to strengthen operational reliability and effectiveness of its work, including through stronger partnerships with government and civil society actors. It requires a principled, dedicated, experienced and highly motivated individual who can help to drive forward our programme and our ambitions. The role will build on an embed organizational culture utilizing a capacity building approach to strengthen established systems, policies and procedures, emphasizing an empowering strong project management, logistics and procurement support, and ensuring staff understanding and compliance meets organizational quality standards.

Number of direct reports: Programme Manager- Dodoma and Singida ; Programme Manager- Shinyanga, Programme Manager – Mbozi; Logistics Manager, Emergency Response Programme Manager/Team Leader, Zanzibar Representative

Key Working Relationships: Director of Programme Development and Quality, Director of Finance (Support Services), Senior HR/Admin Manager. Head of Award Management, and Area Managers.

KEY AREAS OF ACCOUNTABILITY: As a member of the Senior Management Team, contribute to:

  • Demonstrating behaviours that are consistent with Save the Children's Mission, Vision and Values and ensure their broader application by staff across the programmeme.
  • A conducive and productive work environment in a way that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our teams to deliver outstanding results for children and excellent customer service for our members and donors
  • Design and implementation of a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
  • Establish, maintain, and improve active and regular working relationships with: humanitarian and development donors, host government authorities, partner agencies, and other NGO actors
  • Participating in any Donor visit to project(s) within the country office portfolio, as required.
  • Carrying out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
  • Ensuring the Tanzania Country Office complies with all Save the Children Quality Standards and Standard Operating Procedures
  • Ensuring that all required support is provided promptly, at scale and in line with the established rules and principles including during emergencies.
  • Complying with and promote Save the Children policies and practice with respect to child protection, code of conduct, fraud and anti-bribery, health and safety, equal opportunities and other relevant policies and procedures.

Oversight and Management of all Programme Implementation areas:-

  • Responsible for overall coordination of programme operations and delegated responsibility for field delivery of high quality programming in line with the objectives of the country strategy
  • In collaboration with the Director of Programme Development and Quality, develop and maintain Save the Children's vision for programming, as well as effective and efficient allocation of Country Office resources to achieve strategic goals and commitments
  • In close coordination with the Director of Programme Development and Quality and Head of Award Management , participate in proposal development processes and ensure that all programmes progress in accordance with grant agreements, are completed on time, on budget and all deliverables are of high quality.
  • Working with Director of Programme Development and Quality, participate in conceptualizing and designing cost effective, innovative and high quality programmes to serve difficult to reach children
  • Serve as overall budget holder for operational programming; effectively manage and support budget holders for individual projects and awards.
  • Ensure programmes are implemented in ways responsive to the communities and children in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures. This includes working with government and national NGO-partners to strengthen national capacity
  • Ensure preparation of timely and high quality progress reports, programme reports, and donor reports
  • Oversee all area and project offices and their operations.

Logistics, Inventory and Procurement

  • Ensure that the CO logistics capacity and systems meet the SCI Quality Standards and are able to satisfy the programming requirements
  • Manage the CO Logistics department ensuring that all CO logistics activities (fleet, assets, transport, supply chain, area operations etc.) are coordinated, efficient and responsive to the needs of programme delivery
  • Ensure appropriate and adequate emergency logistics procedures, where relevant, are detailed in order to enable rapid scale up
  • Manage all assets for the organization including vehicles, generators, IT, and other high value assets.
  • Ensure maintenance and replacement plans are in place and implemented for all assets
  • Ensure goods and services procured are cost effective and of standard quality
  • Ensure procurement processes are effectively implemented and tracked and deliver the right products at the right time for the right price
  • Ensure all construction needs are delivered following Save the Children policies and procedures and are on time, on budget and of high quality
  • Ensure proper record keeping, maintenance and control of stock inventory
  • Ensure proper documentation and recording of fixed assets of the organisation

Humanitarian Response Management

  • Strengthen the Tanzania CO organisational readiness to respond to emergencies in line with global SCI humanitarian goal and benchmarks
  • Mount appropriate and timely responses at scale to all emergencies consistent with established benchmarks, plans and organizational policies, and in close cooperation with short term incoming surge teams
  • Ensure that all CO staff across departments and area offices are familiar with, adhere to and implement the procedures and processes detailed in the Rules and Principles for humanitarian response
  • In coordination with Country Director and Director for Programme Development and Quality maintain consistent and coherent engagement in key inter-agency emergency preparedness and response coordination mechanisms including the Cluster system

Staff Management, Mentorship, and Development

  • Ensure appropriate and accountable staffing within the programme implementation team, including area office staff
  • Manage the programme implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
  • Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
  • Incorporate staff development strategies and Performance Management Systems into team building processes. Establish results based system and follow up.
  • Work with all direct reports to create a culture of mentorship, coaching and staff development to build national capacity and retention within the Programme Implementation Department.
  • Manage the performance of all staff in the area programmes.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

  • A minimum of 7 years of senior management experience in a development (INGO/NGO/Donor) environment, including significant field operations experience running both emergency and development programmes
  • Highly suited to a candidate who is or has been a Country Director or equivalent for an International or National NGO
  • Master's degree in relevant field, or equivalent thematic experience
  • Robust experience of NGO emergency programme cycle management, and with experience of working within a complex and matrix organisational structure
  • Substantial experience in managing logistics, including procurement, supply chain, fleet management & inventory
  • Significant knowledge of international humanitarian systems, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management
  • Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
  • Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results
  • Ability to analyze information, evaluate options and to think and plan strategically
  • An in-depth understanding of national and international development issues in particular in relation to children
  • Substantial experience in managing and developing a team and the ability to lead, motivate and develope others
  • Excellent interpersonal, communication and presentation skills -fluency in written and spoken English
  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
  • Commitment to and understanding of Save the Children's aims, values and principles including rights-based approaches

Location: Dar es Salaam with 25 -35% travel to field locations, Tanzania

Contract - Full-Time

Closing date: Saturday 28 October 2017

All jobs close at midnight UK time on the date specified

2017-10-29

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