Disaster Management Coordinator 193 views0 applications


The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Disaster Management Coordinator leads the countries disaster management team, disaster programme and the development and implementation of strategies using Plan’s Global Approach to Programme and Influence and Global Operations Manual. S/he oversees ensuring Plan International Togo (50%) and Plan International Benin (50%) disaster’s programme and operations meet highest levels of technical outcomes, produce results for children, and particularly girls, and contribute to the achievement of Plan’s local and global strategic plans. S/he supports the Country Management Team to strengthen disaster management, builds and strengthens country disaster management team and ensures high quality preparedness, organizes effective response and reporting as well.

The Disaster Management Coordinator is managed directly in each country by the Head of Programme Development & Influencing.

Dimensions of the Role

  • Ensure that country strategies, the global policies of Plan International for the Safeguarding of Children and Youth and those on gender equality and inclusion are fully integrated into the various programmes and projects for prevention, preparedness and response to disasters and emergencies;
  • Works closely with other domains Technical Advisors, PIIAMs, Project Coordinators, and State and Non-State Technical Partners to ensure that emergency interventions respond to identified needs and challenges and maximize the added value of Plan International Togo and Benin;
  • Develop and ensure that clear strategies for disaster risk reduction, mitigation and response are in place at each country level;
  • Develop/update the Disaster Preparedness and Response Plan (DPP); the Multi-Risk Contingency Plan; the Country Operational (Response) Plan document vs Local Operational Plans, etc.;
  • Strengthen the capacities of staff (DRM Focal Points, Go-Teams, country alert system and others) on disaster prevention and response issues according to organization’s norms and standards;
  • Technical oversight and support to Country Programmes for designing, implementing, evaluating and resourcing programmes.
  • Reporting regularly to WACAH on the disaster preparedness and management and all the risks associated with emergency response manual and operations.

 

Accountabilities

Strategic planning, reporting and delivery of programmes

  • Leads the revision or development of country Disaster Preparedness and response Plan, country Multirisks contingency Plan and multi processes taking into account national and global priorities, including Plan International’s own and that reflects its CS’s aspirations.
  • Clear strategies for disaster risk reduction, mitigation and response are in place at country level and embedded as appropriate into long term programmes
  • DRM strategies or plans in the area of communication, advocacy, influencing are developed, implemented and progress adequately documented.
  • Plans and implements measures to ensure that DRM’s strategy and programme & influence interventions or initiatives, are gender transformative, inclusive and conflict sensitive, and that they build resilience and strong partnerships.
  • Provides regular report on DRM update and DRM programme and influence initiatives as per global standards, guidance and operations manual.
  • Contribute to the documentation of learning and innovations developed by Plan, its partners and allies (lessons learned, best practices, methodologies, approaches, life stories, etc.).

Team development and people management

  • Oversees the hiring, development and retention of external Consultants or qualified people in all positions of the DRM team, as required to support the delivery of effective, efficient and high quality programmes
  • In liaise with Heads of programme department, establish, agree, communicate and monitor standard and key performance indicators annually.
  • Manage and develop the performance of the DRM teams across the countries to ensure delivery
  • Support staff, partners and allies in the quantitative and qualitative assessment of the results they have achieved in terms of DRM and national programming & influencing and to deliver Global Operations Manual as well.

Safeguarding Children and Young People and Gender Equality and Inclusion

  1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
  2. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

         DEALING WITH PROBLEMS

  • Ability to quickly understand and assimilate the complexity of Plan’s system, procedures, operation Manual and organisational structures.
  • Good understanding of Security/emergency management to ensure staff safety, minimize risks.
  • Ability to solve problems and thinking strategically.
  • A source of DRM expertise and ability to provide support to PIIAs and the country office staff to address disaster management issues.
  • Guide the management in decision making.
  • Refers to his supervisor for any problem he/she does not found solution at his/her level.
     

COMMUNICATION AND WORKING RELATIONSHIPS:

  • Effective partnerships and collaborations are established and maintained with civil society, INGOs, UN and government entities to maximise the use of our resources for the implementation of quality emergency programmes at scale.
InternalExternal
  • The Programme team at CO and PIIA staffs are key colleagues with this post-holder to ensure the quality and the programme effectiveness with assiduous use of funds and meeting of Plan delivery standards.
  • Field staff / District Offices to provide technical advice to Programme staff based in the field and learn from their experience at community level.
  • Grants management team, to provide concepts/ideas and ensure that DM activities are aligned with the CS, operations manual.
  • Partners at national/provincial level: Programme Managers at other INGOs and Government representatives to share best practices and to identify/implement opportunities for collaboration e.g. advocacy, research, etc.
  • National Agency for Disaster Preparedness network (ANPC) and other technical networks
Medium level contact
SRD Sahel, Plan Region of West & Central Africa (WACA) Office, Program Support Manager Network and National Offices’ Program Managers, share best practices in disaster management; to collaborate on regional initiatives.

Technical expertise, skills and knowledge

  • Knowledge & skills
  • Master Degree in International development, Health or social sciences or any other relevant field of studies
  • Understanding of the processes, institutions and organisations that shape the development and humanitarian context and standards within the countries, which Plan International operates.
  • Understanding of the implications of working with a rights based approach to development and is able to analyse the situation of youth and children’s and particularly girls’ rights in his/her working context
  • Understanding of the complexities of working in conflict and fragile situations and how to effectively deliver commitments while minimizing security risks.
  • Knows approaches to advance development and humanitarian issues through influencing (through applying influencing tactics).
  • Demonstrated knowledge of strategic thinking, planning, M&ERL systems and processes.
  • Understanding and ability to apply good principles of project cycle management including monitoring, evaluation and learning.
  • Able to build collaborative working relationships (including with coalitions and networks) at relevant context(s).
  • Ability to collect and analyse evidence to inform programme & influencing action.
  • Ability to lead, manage the performance of and motivate a team effectively.
  • At least 2 years’ experience in the field of disaster prevention, preparedness and management (DRM);
  • Striving for high performance in DRM/delivery:
  • Building effective DRM teams and partnerships:
  • Self-awareness and resilience:
     
    Desirable
  • Fluency in French and good working knowledge of English.
  • Solid experiences in DRM, strengthening capacities, development of strategic plans.
  • Strong inter-personal skills in a multi-cultural environment.PHYSICAL ENVIRONMENT AND DEMANDS
     
    The position is based in either Lomé or Cotonou, and the incumbent will spend 50% of his time in Togo and 50% in Benin. He will be required to travel in the field in both countries and as well as outside.
     
    Level of contact with children &CHILDREN AND YOUTH SAFEGUARDING
    Medium: Occasional interaction with children.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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Plan International is an international organisation or development which works in 51 countries across Africa, the Americas, and Asia to promote the safeguarding of children.It is a nonprofit organisation and is one of the world's largest organisations based on children, it works in 58,000 communities with the help of volunteers to improve how 56 million children live. The charity also has 21 national organisations who have been given the responsibility to oversee the raising of funds and awareness in their individual countries.

The organisation puts an emphasis on communities working together in order to address the needs of children around the world. The NGO focuses on child participation, education, economic security, emergencies, health, protection, sexual health (including HIV), and water and sanitation. It provides training in disaster preparedness, response and recovery, and has worked on relief efforts in countries including Haiti, Colombia and Japan.

Plan International also sponsors the Because I Am a Girl campaign, which has published many stories focusing on the struggle of young women in the developing world.

Plan International was founded during the Spanish Civil War by British journalist John Langdon-Davies and aid worker Eric Muggeridge. When they witnessed the conflict change the lives of children, they founded ‘Foster Parents Plan for Children in Spain’, which would later change its name to Plan International. Set up in 1937, the organisation provided food, shelter and clothing to children whose lives had been destroyed by the war.

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0 USD Cotonou CF 3201 Abc road Full Time , 40 hours per week Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Disaster Management Coordinator leads the countries disaster management team, disaster programme and the development and implementation of strategies using Plan’s Global Approach to Programme and Influence and Global Operations Manual. S/he oversees ensuring Plan International Togo (50%) and Plan International Benin (50%) disaster’s programme and operations meet highest levels of technical outcomes, produce results for children, and particularly girls, and contribute to the achievement of Plan’s local and global strategic plans. S/he supports the Country Management Team to strengthen disaster management, builds and strengthens country disaster management team and ensures high quality preparedness, organizes effective response and reporting as well.

The Disaster Management Coordinator is managed directly in each country by the Head of Programme Development & Influencing.

Dimensions of the Role

  • Ensure that country strategies, the global policies of Plan International for the Safeguarding of Children and Youth and those on gender equality and inclusion are fully integrated into the various programmes and projects for prevention, preparedness and response to disasters and emergencies;
  • Works closely with other domains Technical Advisors, PIIAMs, Project Coordinators, and State and Non-State Technical Partners to ensure that emergency interventions respond to identified needs and challenges and maximize the added value of Plan International Togo and Benin;
  • Develop and ensure that clear strategies for disaster risk reduction, mitigation and response are in place at each country level;
  • Develop/update the Disaster Preparedness and Response Plan (DPP); the Multi-Risk Contingency Plan; the Country Operational (Response) Plan document vs Local Operational Plans, etc.;
  • Strengthen the capacities of staff (DRM Focal Points, Go-Teams, country alert system and others) on disaster prevention and response issues according to organization’s norms and standards;
  • Technical oversight and support to Country Programmes for designing, implementing, evaluating and resourcing programmes.
  • Reporting regularly to WACAH on the disaster preparedness and management and all the risks associated with emergency response manual and operations.

 

Accountabilities

Strategic planning, reporting and delivery of programmes

  • Leads the revision or development of country Disaster Preparedness and response Plan, country Multirisks contingency Plan and multi processes taking into account national and global priorities, including Plan International’s own and that reflects its CS’s aspirations.
  • Clear strategies for disaster risk reduction, mitigation and response are in place at country level and embedded as appropriate into long term programmes
  • DRM strategies or plans in the area of communication, advocacy, influencing are developed, implemented and progress adequately documented.
  • Plans and implements measures to ensure that DRM’s strategy and programme & influence interventions or initiatives, are gender transformative, inclusive and conflict sensitive, and that they build resilience and strong partnerships.
  • Provides regular report on DRM update and DRM programme and influence initiatives as per global standards, guidance and operations manual.
  • Contribute to the documentation of learning and innovations developed by Plan, its partners and allies (lessons learned, best practices, methodologies, approaches, life stories, etc.).

Team development and people management

  • Oversees the hiring, development and retention of external Consultants or qualified people in all positions of the DRM team, as required to support the delivery of effective, efficient and high quality programmes
  • In liaise with Heads of programme department, establish, agree, communicate and monitor standard and key performance indicators annually.
  • Manage and develop the performance of the DRM teams across the countries to ensure delivery
  • Support staff, partners and allies in the quantitative and qualitative assessment of the results they have achieved in terms of DRM and national programming & influencing and to deliver Global Operations Manual as well.

Safeguarding Children and Young People and Gender Equality and Inclusion

  1. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
  2. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

         DEALING WITH PROBLEMS

  • Ability to quickly understand and assimilate the complexity of Plan’s system, procedures, operation Manual and organisational structures.
  • Good understanding of Security/emergency management to ensure staff safety, minimize risks.
  • Ability to solve problems and thinking strategically.
  • A source of DRM expertise and ability to provide support to PIIAs and the country office staff to address disaster management issues.
  • Guide the management in decision making.
  • Refers to his supervisor for any problem he/she does not found solution at his/her level.  

COMMUNICATION AND WORKING RELATIONSHIPS:

  • Effective partnerships and collaborations are established and maintained with civil society, INGOs, UN and government entities to maximise the use of our resources for the implementation of quality emergency programmes at scale.
InternalExternal
  • The Programme team at CO and PIIA staffs are key colleagues with this post-holder to ensure the quality and the programme effectiveness with assiduous use of funds and meeting of Plan delivery standards.
  • Field staff / District Offices to provide technical advice to Programme staff based in the field and learn from their experience at community level.
  • Grants management team, to provide concepts/ideas and ensure that DM activities are aligned with the CS, operations manual.
  • Partners at national/provincial level: Programme Managers at other INGOs and Government representatives to share best practices and to identify/implement opportunities for collaboration e.g. advocacy, research, etc.
  • National Agency for Disaster Preparedness network (ANPC) and other technical networks
Medium level contact
SRD Sahel, Plan Region of West & Central Africa (WACA) Office, Program Support Manager Network and National Offices’ Program Managers, share best practices in disaster management; to collaborate on regional initiatives.

Technical expertise, skills and knowledge

  • Knowledge & skills
  • Master Degree in International development, Health or social sciences or any other relevant field of studies
  • Understanding of the processes, institutions and organisations that shape the development and humanitarian context and standards within the countries, which Plan International operates.
  • Understanding of the implications of working with a rights based approach to development and is able to analyse the situation of youth and children’s and particularly girls’ rights in his/her working context
  • Understanding of the complexities of working in conflict and fragile situations and how to effectively deliver commitments while minimizing security risks.
  • Knows approaches to advance development and humanitarian issues through influencing (through applying influencing tactics).
  • Demonstrated knowledge of strategic thinking, planning, M&ERL systems and processes.
  • Understanding and ability to apply good principles of project cycle management including monitoring, evaluation and learning.
  • Able to build collaborative working relationships (including with coalitions and networks) at relevant context(s).
  • Ability to collect and analyse evidence to inform programme & influencing action.
  • Ability to lead, manage the performance of and motivate a team effectively.
  • At least 2 years' experience in the field of disaster prevention, preparedness and management (DRM);
  • Striving for high performance in DRM/delivery:
  • Building effective DRM teams and partnerships:
  • Self-awareness and resilience:   Desirable
  • Fluency in French and good working knowledge of English.
  • Solid experiences in DRM, strengthening capacities, development of strategic plans.
  • Strong inter-personal skills in a multi-cultural environment.PHYSICAL ENVIRONMENT AND DEMANDS   The position is based in either Lomé or Cotonou, and the incumbent will spend 50% of his time in Togo and 50% in Benin. He will be required to travel in the field in both countries and as well as outside.   Level of contact with children &CHILDREN AND YOUTH SAFEGUARDING Medium: Occasional interaction with children.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

2020-01-04

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