Ethiopia: Senior Country Finance Officer – Addis Ababa 112 views1 applications


Fixed term | 6 months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.

ACTED Ethiopia

ACTED has been present in Ethiopia since 2019, addressing the needs of IDPs affected by drought and conflict. From its capital office in Addis Ababa ACTED operates 4 field offices across Somali, Tigray and Afar Regions providing integrated emergency response in the sectors of WASH, shelter, food security and CCCM.

You will be in charge of

1. Accounting and treasury Management

Accounting management – supervise the accounting cycle for the mission :

  • Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
  • Verify and coordinate the monthly compilation accounts from each area;
  • Supervise cash and bank balance checking process when closing the monthly accounts;
  • Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;
  • Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game); Review on a random basis quality and compliance of documentation from areas when centralizing;
  • Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2).

Treasury management – ensure a controlled and smooth cash management :

  • Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
  • Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
  • Supervise the management of safes and cash: available amount, balance checks, security instructions;
  • Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;
  • Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
  • Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).

2. Commitment of expenditures, budget control, & Financial Management

Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

  • Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
  • Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
  • In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
  • In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations; propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
  • Validate partner’s accounting and documentation accuracy and compliance before payement.

Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner :

  • Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;
  • Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
  • Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;
  • Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)
  • Prevent and report any financial and operational loss (A6.01 ACT follow-up);
  • Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month;
  • Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;
  • Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

3. Project financial cycle management

  • Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines :
  • Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;
  • Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);
  • Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
  • Follow-up payments from donors and financial project close-out (contract liquidation).

4. Team leadership & other tasks

  • Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;
  • Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;
  • Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;
  • Improve information flows within the department and with other departments;
  • Plan field monitoring missions;
  • Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

  • Master’s degree minimum in Finance or related area;
  • 1+ year of solid experience in financial management and monitoring systems, preferably of large development
  • programs, possibly complemented by academic expertise;
  • Excellent financial and analytical skills;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  • Ability to manage a financial/monitoring team and demonstrate leadership;
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building
  • efforts;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset;
  • Fluency in English required – ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply

Send your application (resume and cover letter) to [email protected] Ref: CFO/ETH

More Information

  • Job City Addis Ababa
  • This job has expired!
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ACTED (French: Agence d'Aide à la Coopération Technique Et au Développement), formerly 'Agency for Technical Cooperation and Development', is a French humaniarian NGO set up in 1993. It is a non-governmental, non-political and non-profit organization committed to supporting vulnerable populations across the world. ACTED’s teams take action in 35 countries, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. ACTED develops more than 450 projects a year towards 8 million people, with a €160 million budget. The organization employs more than 400 international staff and over 4300 national staff. It is the second largest French NGO. The headquarters are based in Paris, France.

Approach and commitment

ACTED teams are devoted to supporting vulnerable communities throughout the world and accompanying them in building a better future by providing a response adapted to specific needs. By ensuring the link between Emergency, Rehabilitation and Development, ACTED’s teams guarantee that interventions made in a situation of crisis are useful and sustainable, because only long term support – by remaining in the area post emergency and involving communities – can end the poverty cycle and accompany populations on the road to development.

ACTED’s teams on the field are implementing more than 450 projects in those fields: responding to emergencies and building disaster resilience, food security, health promotion, education and training, promoting inclusive and sustainable growth, economic development, microfinance, institutional support and regional dialogue, cultural promotion.

With its experience working closely with vulnerable communities at the heart of situations that they live in throughout the world, ACTED contributes to reaching the Sustainable development goals (SDGs) and is engaged in the definition of the sustainable development goals, advocating for an integrated approach, co-construction and global partnership.

In association with several French, European and International partners, ACTED is committed to promoting and developing innovative approaches and initiatives, humanitarian principles, new forms of solidarity and convergences between private and public actors and NGOs from the North and the South covering themes such as aid efficiency and transparency, evaluation, information and coordination of humanitarian emergencies, promotion of local governance and civil society strengthening, sustainable access to income and microfinance, prevention and reduction of catastrophes, the link between development aid, sustainable development and social business, food security, etc.

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0 USD Addis Ababa CF 3201 Abc road Fixed Term , 40 hours per week Agency for Technical Cooperation and Development (ACTED)

Fixed term | 6 months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.

ACTED Ethiopia

ACTED has been present in Ethiopia since 2019, addressing the needs of IDPs affected by drought and conflict. From its capital office in Addis Ababa ACTED operates 4 field offices across Somali, Tigray and Afar Regions providing integrated emergency response in the sectors of WASH, shelter, food security and CCCM.

You will be in charge of

1. Accounting and treasury Management

Accounting management – supervise the accounting cycle for the mission :

  • Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
  • Verify and coordinate the monthly compilation accounts from each area;
  • Supervise cash and bank balance checking process when closing the monthly accounts;
  • Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;
  • Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game); Review on a random basis quality and compliance of documentation from areas when centralizing;
  • Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2).

Treasury management – ensure a controlled and smooth cash management :

  • Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
  • Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
  • Supervise the management of safes and cash: available amount, balance checks, security instructions;
  • Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;
  • Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
  • Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).

2. Commitment of expenditures, budget control, & Financial Management

Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

  • Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
  • Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
  • In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
  • In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations; propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
  • Validate partner’s accounting and documentation accuracy and compliance before payement.

Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner :

  • Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;
  • Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
  • Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;
  • Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)
  • Prevent and report any financial and operational loss (A6.01 ACT follow-up);
  • Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month;
  • Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;
  • Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

3. Project financial cycle management

  • Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines :
  • Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;
  • Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);
  • Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
  • Follow-up payments from donors and financial project close-out (contract liquidation).

4. Team leadership & other tasks

  • Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;
  • Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;
  • Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;
  • Improve information flows within the department and with other departments;
  • Plan field monitoring missions;
  • Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

  • Master’s degree minimum in Finance or related area;
  • 1+ year of solid experience in financial management and monitoring systems, preferably of large development
  • programs, possibly complemented by academic expertise;
  • Excellent financial and analytical skills;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  • Ability to manage a financial/monitoring team and demonstrate leadership;
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building
  • efforts;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset;
  • Fluency in English required – ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply

Send your application (resume and cover letter) to [email protected] Ref: CFO/ETH

2022-02-26

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