Executive Assistant 202 views3 applications

Tasks and Responsibilities

The Executive Assistant works under the supervision of IDR and dotted line to the Program Strategy and Executive Management Advisor will be the right-hand man or woman who provides direct support to the International Director of Region (IDR) managing his schedules and setting up appointments. She / He planes, organizes, coordinates, and controls all administrative and operational procedures, activities, and documentation of the IDR International. The Executive assistants is a benefit for the organization’s success. Acting as gatekeepers
and problem solvers, she/he keeps the IDR organized, boost morale, and increase productivity. Being a bridge at several levels, between the IDR and many internal and external stakeholders, she/he possesses key information that helps the IDR takes decision for the best interest
of the organization. She is also responsible to:

· Coordinate the secretarial services of the IDR, assign priorities, monitor work in progress and control deadlines; assess and resolve related problems.

· Attend key meetings between the IDR, SOS staff, and/or external donors and allies. Take and circulate minutes to key persons and prepare follow-up steps.

· Support the organization of high-level events, visit of MT, Management regional meetings as per the annual calendar of meetings.

· Support IDR time management through reading, researching, and producing reports and documents.

· Maintain the IDR’s calendar and schedule appointments and meetings and make tentative appointments on his behalf; brief the IDR on matters to be considered prior to scheduled meetings.

· Contribute to team effort by accomplishing related results as needed and being an active and supportive member of the Regional Management Team.

· Take on specific projects as assigned involving small research, analysis, writing and external representation.

Requirements

Required Qualifications:

· University degree in business administration or related field, preference for post-graduate qualifications.

· Minimum 2 years’ experience work as Executive Assistant in a multi-cultural environment

· Project management skills.

· Excellent written and spoken English and French

· Good command of Office Package (Word, Excel, PowerPoint etc.)

· Positive and professional approach: willingness to learn, highly organized, commitment to deadlines, results focused, strong analytical skills, and independent / self-motivated.

· Excellent interpersonal, presentation, communication and negotiation skills

· Support SOS CVI’s vision, mission and values

We offer

· Diverse, creative and challenging opportunities in an international working environment

· Possibility to make significant contribution towards the development of Member Associations in the Region

· Competitive compensation package and excellent development opportunities In accordance with the organisation’s child protection policy, all employment is subject to applicable background checks, including criminal record checks

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organization, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Eff orts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action