Executive Assistant 105 views1 applications

Vacancy Announcement – Executive Assistant

Organization: Amazi Water

Position type: Full-time

Position Title: Executive Assistant

Reporting To: Executive Director

Duty Station: Burundi

Starting Date: Immediately

About us:

Amazi Water is the primary, in-country partner for clean water projects in Burundi. In collaboration with others, we are developing a national water strategy with the goal of providing sustainable access to clean water in every community by the end of 2028.

About the Role:

Amazi Water is seeking dynamic and eager person to join our Team.

Core Responsibilities:

· Manage and execute delegated tasks and errands.

· Provide stack assistance in line with Traction process to support handling of information coming in and out.

· Respond to emails, delete junk and summarize informational. Including donor thank you.

· Daily check in whether working from home or office or one is traveling.

Follow Up:

· Reports from departments and teams

· Coordinate the ED’s schedule and manage time for:

o Work & Meetings

o Regular days off

o Regular visits both to construction and field teams

o Project and consultant check ins

o Regular staff days, applicant days, partner days, onboarding days

· Helping prepare for meetings or interviews

Organization

· Files for archived stored securely and accessible

· Marketing folders, brochures and business cards available

· Managing office paper, ink, cleaning, stocking and functionality

Expenses

· Support the ED‘s expense reports in Expensify (American Express,Personal Reimbursement, and Travel)

· Supporting travel plans and bookings

· Complete orders with local vendors

· Submitting receipts for reimbursement

· Making travel arrangements

· Pilot projects

· Before a job or role becomes full time, we usually will have a pilot test project

Personal Support

· Check in with staff at house

· Helping provide necessary funds to staff at house

Other

· Confidentiality is important for salaries, donated amounts and legal issues we are working through

· Taking minutes during meetings and being available for translation

· Helping the Leadership Team being more effective with TIME and connect with the team members and partners for a better SUPPORT.

Requirements for this position:

· High Degree School

· Diploma or certification is a plus

· Experience in communication, management, travel is a plus

· Experience in multi national Business or NGO,

· Experience in communication, management, travel is a plus,

· Support Amazi Water leadership team by managing schedules, communication and support tasks.

· Flexible work schedule and location.

· Excellent MS Office Knowledge

· French and English required, Kirundi a plus.

Knowledge of :

· Organisation

· Decision Making

· Discretion and judgment

· Detail-oriented

· Planning

· Relationship building

All Employees at amazi water must demonstrate the following qualities:

· A love for Burundi and Jesus Christ

· Passion for learning and the ability to continue to grow and stretch your skills to adapt to the changing needs of the Organization

· Commitment to the Organization, constantly exceed expectations and high level of team collaboration

· Ability to communicate with government offices and field partners

· Understanding of the need and benefit of clean water