Executive Assistant 123 views0 applications


JOB PURPOSETo support the National Director in managing the office effectively & efficiently including managing information, assisting in administrative tasks and meetings (including SLT and Board), making appointments, monitoring documents and mail, talking to external and internal customers, organizing events and trips, providing services and taking are of personal agenda.
MAJOR RESPONSIBILITES
% of timeActivity
20National Director’s Office Coordination

  1. Ensure efficient and effective coordination of the National Director’s office, engaging with all direct reports of the ND; with the Board and Peers, ensuring and maintaining an efficient workflow.
  1. Ensure and maintain an effective communication (oral and written) including reviewing documents, phone calls, emails, etc. and taking discerning decisions on how information should be managed with the National Director’s office.
  1. Ensure and maintain a positive image of the National Director’s office. This will require diplomacy and tact, especially in dealing with external partners
  1. Reading and analyzing all correspondence, letters, etc. and determining their significance and routing to the appropriate officers in a timely and
10Calendar Management

  1. Ensure a current and updated National Director’s calendar of events (local and international) to facilitate efficiency in the office of the National Director.
  1. Ensure that there are not conflicting appointments in National Director’s calendar
10Documentation and Filing

  • Maintaining and ensuring safe management of both electronic and paper filing system of all documents,
  • Ensure that all minutes of the SLT and Board are filed and accessible to the ND at any point in time.
  • May be required to take minutes of the SLT and Board, and to ensure that all minutes are detailed and accurate
  • Maintain an effective mailing system and appointment ensuring excellent engagements with external partners.
  • Provide retrieval of organization information as may be required
10Management of Reports

Ensure compilation of monthly and quarterly reports for National Director’s office and support the editing and dissemination of quarterly reports to the Board.

10Office Representation

Perform complex and diverse executive assistance duties that involve high-level contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, directions and judgment for National Director and the SLT

10Local and International Travel Management

Plan and manage the National Director’s local and international trips ensuring that all travel logistics are provided, including making changes to travels

10Coordination of Donor Visits

Coordinate all visits of the National Director’s office; including donors, World Vision Int. Staff, and other stakeholders, ensuring efficient delivery of travel logistics from inception to end of visits.

10Board Support

Ensure smooth coordination between National Director and Board members by :

  • Providing relevant reports e.g. .evaluation findings, national strategy, mid-year and annual reports

Facilitating the ND share his Performance Agreements and Performance Appraisals with Board members

10General Office Management

Ensure General Office Management (equipment, furniture, facilities, and purchase requests) of the National Director’s office.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
  • Six (6) years’ experience working experience of which two (2) years must have been in a supervisory role
Required Education, training, license,registration, and

certification

1st degree in the Social Sciences/Business Studies
Preferred Knowledge

and Qualifications

  • Excellent planning & organizing skills
  • Strong computer skills – Advanced MS Word/PowerPoint
  • Interpersonal & influencing skills
  • Advanced report writing skills
  • Knowledge of WVI policies and procedures.
  • Must be a committed Christian, able to stand above denominational diversities.
  • Attend and participate/lead in daily devotions and weekly Chapel services.
  • Perform other duties as required.
Travel and/or

Work Environment

Requirement

  • Office-based
  • Travel: As and when necessary both internally and externally
Language

Requirements

  • Strong spoken and written English; Proficiency in foreign language – preferably in French will be an added advantage

More Information

  • Job City Accra
  • This job has expired!
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World Vision International is an Evangelical Christian humanitarian aid, development, and advocacy organization.

It was founded in 1950 by Robert Pierce as a service organization to meet the emergency needs of missionaries. In 1975 development work was added to World Vision's objectives.

It is active in more than 90 countries with a total revenue including grants, product and foreign donations of $2.79 billion (2011).

The World Vision Partnership is a global community of people passionately committed to improving the lives and futures of the world’s most vulnerable children.

We are one the world’s largest child focused development organisations, with over 45,000 staff in almost 100 countries, serving 100 million people annually. We work on every level to achieve our goal of child well-being – from international activism to checking in on children face-to-face.

Our people are our greatest asset. Each staff has unique experience and skills - and it’s our job to provide them with the training and opportunities they need to make their greatest contribution to our work worldwide.

According to our latest staff survey, over 80% of staff who responded are excited about the future, ready to put in extra effort, proud to work for World Vision and ready to recommend us to others as a great employer.

We offer a wide range of rewarding career opportunities, from tackling humanitarian emergencies, working in development and advocacy, to performing vital support roles such as finance, IT, marketing and human resources.

World Vision has the privilege to partner with communities in 25 countries in Africa: Angola, Burundi, Chad, Congo (DRC), Ethiopia, Ghana, Kenya, Lesotho, Malawi, Mali, Mauritania, Mozambique, Niger, Rwanda, Senegal, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.

World Vision aims to achieve the sustained well-being of children within families and communities, especially the most vulnerable by ensuring that children:

  • Enjoy good health
  • Are educated for life
  • Experience love of God and their neighbour
  • Are cared for, protected and participate
Connect with us
0 USD Accra CF 3201 Abc road Full Time , 40 hours per week World Vision International
JOB PURPOSETo support the National Director in managing the office effectively & efficiently including managing information, assisting in administrative tasks and meetings (including SLT and Board), making appointments, monitoring documents and mail, talking to external and internal customers, organizing events and trips, providing services and taking are of personal agenda.
MAJOR RESPONSIBILITES
% of timeActivity
20National Director’s Office Coordination
  1. Ensure efficient and effective coordination of the National Director’s office, engaging with all direct reports of the ND; with the Board and Peers, ensuring and maintaining an efficient workflow.
  1. Ensure and maintain an effective communication (oral and written) including reviewing documents, phone calls, emails, etc. and taking discerning decisions on how information should be managed with the National Director’s office.
  1. Ensure and maintain a positive image of the National Director’s office. This will require diplomacy and tact, especially in dealing with external partners
  1. Reading and analyzing all correspondence, letters, etc. and determining their significance and routing to the appropriate officers in a timely and
10Calendar Management
  1. Ensure a current and updated National Director’s calendar of events (local and international) to facilitate efficiency in the office of the National Director.
  1. Ensure that there are not conflicting appointments in National Director’s calendar
10Documentation and Filing
  • Maintaining and ensuring safe management of both electronic and paper filing system of all documents,
  • Ensure that all minutes of the SLT and Board are filed and accessible to the ND at any point in time.
  • May be required to take minutes of the SLT and Board, and to ensure that all minutes are detailed and accurate
  • Maintain an effective mailing system and appointment ensuring excellent engagements with external partners.
  • Provide retrieval of organization information as may be required
10Management of ReportsEnsure compilation of monthly and quarterly reports for National Director’s office and support the editing and dissemination of quarterly reports to the Board.
10Office RepresentationPerform complex and diverse executive assistance duties that involve high-level contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, directions and judgment for National Director and the SLT
10Local and International Travel ManagementPlan and manage the National Director’s local and international trips ensuring that all travel logistics are provided, including making changes to travels
10Coordination of Donor VisitsCoordinate all visits of the National Director’s office; including donors, World Vision Int. Staff, and other stakeholders, ensuring efficient delivery of travel logistics from inception to end of visits.
10Board SupportEnsure smooth coordination between National Director and Board members by :
  • Providing relevant reports e.g. .evaluation findings, national strategy, mid-year and annual reports
Facilitating the ND share his Performance Agreements and Performance Appraisals with Board members
10General Office ManagementEnsure General Office Management (equipment, furniture, facilities, and purchase requests) of the National Director’s office.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
  • Six (6) years’ experience working experience of which two (2) years must have been in a supervisory role
Required Education, training, license,registration, andcertification1st degree in the Social Sciences/Business Studies
Preferred Knowledgeand Qualifications
  • Excellent planning & organizing skills
  • Strong computer skills – Advanced MS Word/PowerPoint
  • Interpersonal & influencing skills
  • Advanced report writing skills
  • Knowledge of WVI policies and procedures.
  • Must be a committed Christian, able to stand above denominational diversities.
  • Attend and participate/lead in daily devotions and weekly Chapel services.
  • Perform other duties as required.
Travel and/orWork EnvironmentRequirement
  • Office-based
  • Travel: As and when necessary both internally and externally
LanguageRequirements
  • Strong spoken and written English; Proficiency in foreign language – preferably in French will be an added advantage
2021-09-11

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