Finance & Accounts Officer 237 views0 applications


Job title: Finance & Accounts Officer

Location: Douala & Ebolowa, Cameroon

Number of Positions: 02

Contract Duration: Full time- permanent

Report to: Finance & Accounting Manager

Applications Deadline: 29th May 2022

Resume:

EGPAF in Cameroon aims to expand high-quality, locally-owned HIV/AIDS services and strengthen health systems to end new HIV infections in children.  Crucial in achieving this goal is providing excellent and professional executive support to the Country Director and the executive leadership team in managing dairies, engagements and organizing work pro-actively.

Job Purpose:  The Elizabeth Glaser Pediatric AIDS Foundation is seeking two (02) Finance Officer for its Offices in Douala and Ebolowa. The FO will work towards the achievement of the Foundation’s goals efficiently and effectively. This position will be responsible for ensuring that all administrative and finance activities for the Foundation are done in compliance with Foundation rules and regulations.

The Finance Officer will conduct assigned activities to support the establishment and maintenance of a functioning office as required by EGPAF. The FO will be responsible for ensuring that all administrative and finance  activities  for  the  Foundation’s  Cameroon office  are timely  and in compliance with Foundation  rules and regulations, to include Quick Books entry, submission  of financial packages and reports to EGPAF HQ Accounting, and preparation/processing/tracking of payment vouchers, advances, and expenditures

 

Key Responsibilities and Accountabilities

  • Accounts Payables and Data Entry:
  • Review adequacy of supporting documentation for all documentation forwarded for payment
  • Review of all Mobile payments to ensure completeness and accuracy
  • Responsible for timely processing of staff advances for travel and activities in the sub-offices
  • Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
  • Responsible for reconciliation of supplier statements
  • Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
  • Provides a monthly payment tracker for Invoices and Mobile Payments
  • Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
  • Pro-actively addresses identified monthly compliance issues regarding payables from HQ.
  • Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
  • Responsible for reconciliation of supplier statements
  • Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
  • Capture all transactions into Quick Books system
  • Cash management, including banking and disbursements, in accordance with established
  • Foundation procedures.
  • Provides a monthly payment tracker for Invoices and Mobile Payments
  • Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
  • Pro-actively addresses identified monthly compliance issues regarding payables from HQ.

 

2.  Cash/Bank Management

  • Reviews and approves expenses incurred from petty cash. Ensure timely petty cash replenishment.
  • Ensure a balance portfolio between cash at bank and cash in hand in accordance to the
  • Foundation’s policy.
  • Upload payments on the OMNI, Citi Direct, MoMo and Orange Money Platform.
  • Keep a clear tracker of all bank transactions.
  • Perform daily and monthly bank reconciliation,
  • As custodian of the check books, ensures safety, sequential check writing, counterfoil controls and application of new check books as appropriate
  • Monitors field offices bank accounts balances and advises on funds transfer periods and amounts.
  • Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

3.  Budgeting and Financial Management:

  • Assist in preparing of monthly financial reports, including, but not limited to:
  • Budget to actual reports for specific agreements
  • Financial projections and burn rate analysis for agreements
  • Financial analysis based on program activities
  • Assist in budget management, including: Development of new business cost proposals
  • Development of annual budgets under continuation awards
  • Assist in the provision of financial data and analysis to Country management

 

4.  Audit & Compliance Review Support

  1. Support Donor-related Compliance /Business Systems Reviews, including follow up and Complete

resolution of findings.

  1. Support EGPAF’s annual internal and external audits and Compliance Review functions and Follow up of findings.

 

Required Qualifications and Key Competencies:

  • A Degree in Finance, Accounting or other related field of study
  • A qualified professional certificate like ACCA, CIMA will be an added advantage
  • Minimum 2-3 years of experience directly supporting/managing Finance in an INGO or corporate environment with at least 1 year in a similar position.
  • Solid knowledge of accounting and financial reporting
  • Experience in using QuickBooks accounting system
  • Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
  • Excellent knowledge of the Cameroon fiscal environment
  • Working knowledge and understanding of US Government funded project, rules and regulations.
  • Excellent analytical, oral and written communication skills in English and French
  • Highly organized with ability to prioritize and multi-task while working as part of a team
  • Possess strong accuracy, attention to detail and ability to follow through
  • Computer literate, with strong knowledge of, and experience with Microsoft Office applications
  • Honest, energetic, independent, self-motivated and administratively self-sufficient
  • Ability to maintain confidentiality, exercise discretion and sound judgment.

 

 

Others

  • Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
  • Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.

 

How to Apply:

Qualified candidates are requested to submit their resumes and cover letter through the following address

 

https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=2702

Applications will be considered until 29 May 2022.

Please note that only short-listed applicants meeting the above requirements will be contacted.

More Information

  • Job City Douala
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The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a nonprofit organization dedicated to preventing pediatric HIV infection and eliminating pediatric AIDS through research, advocacy, and prevention, care, and treatment programs. Founded in 1988, EGPAF supports activities in 19 countries around the world.

Elizabeth Glaser contracted HIV in a blood transfusion in 1981 while giving birth to her daughter, Ariel. She and her husband, Paul, later learned that Elizabeth had unknowingly passed the virus on to Ariel through breast milk and that their son, Jake, had contracted the virus in utero. The Glasers discovered, in the course of trying to treat Ariel, that drug companies and health agencies had no idea that HIV was prevalent among children. The only drugs on the market were for adults; nothing had been tested or approved for children.

Ariel lost her battle with AIDS in 1988. Fearing that Jake's life was also in danger, Elizabeth rose to action. She approached her close friends, Susie Zeegen and Susan DeLaurentis, for help in creating a foundation that would raise money for pediatric HIV/AIDS research.

The Pediatric AIDS Foundation had one critical mission: to bring hope to children with HIV and AIDS. Elizabeth made her first trip to Washington in 1988, when she met with President and Mrs. Reagan, representatives at NIH, and members of Congress. In 1989, the Foundation held its first fundraiser and awarded its first grant for research on the immune dysfunctions in children living with HIV. Dozens more Washington trips and research grants followed.Elizabeth lost her own battle with AIDS in 1994, and to honor her legacy, the Pediatric AIDS Foundation was renamed the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF). Under this name, EGPAF has become the leading global nonprofit organization dedicated to preventing pediatric HIV infection and eliminating pediatric AIDS through research, advocacy, and prevention and treatment programs.Elizabeth’s legacy lives on in her son, Jake, who is now a healthy young adult.

About the EGPAF Logo In 1988, Ariel Glaser painted how she envisioned the world — as a beautiful garden kept bright with sunshine and surrounded by love. Her inspiration serves as the EGPAF logo, representing hope for children everywhere.

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0 USD Douala CF 3201 Abc road Full Time , 40 hours per week Elizabeth Glaser Pediatric AIDS Foundation

Job title: Finance & Accounts Officer

Location: Douala & Ebolowa, Cameroon

Number of Positions: 02

Contract Duration: Full time- permanent

Report to: Finance & Accounting Manager

Applications Deadline: 29th May 2022

Resume:

EGPAF in Cameroon aims to expand high-quality, locally-owned HIV/AIDS services and strengthen health systems to end new HIV infections in children.  Crucial in achieving this goal is providing excellent and professional executive support to the Country Director and the executive leadership team in managing dairies, engagements and organizing work pro-actively.Job Purpose:  The Elizabeth Glaser Pediatric AIDS Foundation is seeking two (02) Finance Officer for its Offices in Douala and Ebolowa. The FO will work towards the achievement of the Foundation’s goals efficiently and effectively. This position will be responsible for ensuring that all administrative and finance activities for the Foundation are done in compliance with Foundation rules and regulations.The Finance Officer will conduct assigned activities to support the establishment and maintenance of a functioning office as required by EGPAF. The FO will be responsible for ensuring that all administrative and finance  activities  for  the  Foundation’s  Cameroon office  are timely  and in compliance with Foundation  rules and regulations, to include Quick Books entry, submission  of financial packages and reports to EGPAF HQ Accounting, and preparation/processing/tracking of payment vouchers, advances, and expenditures Key Responsibilities and Accountabilities
  • Accounts Payables and Data Entry:
  • Review adequacy of supporting documentation for all documentation forwarded for payment
  • Review of all Mobile payments to ensure completeness and accuracy
  • Responsible for timely processing of staff advances for travel and activities in the sub-offices
  • Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
  • Responsible for reconciliation of supplier statements
  • Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
  • Provides a monthly payment tracker for Invoices and Mobile Payments
  • Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
  • Pro-actively addresses identified monthly compliance issues regarding payables from HQ.
  • Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
  • Responsible for reconciliation of supplier statements
  • Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
  • Capture all transactions into Quick Books system
  • Cash management, including banking and disbursements, in accordance with established
  • Foundation procedures.
  • Provides a monthly payment tracker for Invoices and Mobile Payments
  • Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
  • Pro-actively addresses identified monthly compliance issues regarding payables from HQ.
 2.  Cash/Bank Management
  • Reviews and approves expenses incurred from petty cash. Ensure timely petty cash replenishment.
  • Ensure a balance portfolio between cash at bank and cash in hand in accordance to the
  • Foundation’s policy.
  • Upload payments on the OMNI, Citi Direct, MoMo and Orange Money Platform.
  • Keep a clear tracker of all bank transactions.
  • Perform daily and monthly bank reconciliation,
  • As custodian of the check books, ensures safety, sequential check writing, counterfoil controls and application of new check books as appropriate
  • Monitors field offices bank accounts balances and advises on funds transfer periods and amounts.
  • Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.
3.  Budgeting and Financial Management:
  • Assist in preparing of monthly financial reports, including, but not limited to:
  • Budget to actual reports for specific agreements
  • Financial projections and burn rate analysis for agreements
  • Financial analysis based on program activities
  • Assist in budget management, including: Development of new business cost proposals
  • Development of annual budgets under continuation awards
  • Assist in the provision of financial data and analysis to Country management
 4.  Audit & Compliance Review Support
  1. Support Donor-related Compliance /Business Systems Reviews, including follow up and Complete
resolution of findings.
  1. Support EGPAF’s annual internal and external audits and Compliance Review functions and Follow up of findings.
 Required Qualifications and Key Competencies:
  • A Degree in Finance, Accounting or other related field of study
  • A qualified professional certificate like ACCA, CIMA will be an added advantage
  • Minimum 2-3 years of experience directly supporting/managing Finance in an INGO or corporate environment with at least 1 year in a similar position.
  • Solid knowledge of accounting and financial reporting
  • Experience in using QuickBooks accounting system
  • Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
  • Excellent knowledge of the Cameroon fiscal environment
  • Working knowledge and understanding of US Government funded project, rules and regulations.
  • Excellent analytical, oral and written communication skills in English and French
  • Highly organized with ability to prioritize and multi-task while working as part of a team
  • Possess strong accuracy, attention to detail and ability to follow through
  • Computer literate, with strong knowledge of, and experience with Microsoft Office applications
  • Honest, energetic, independent, self-motivated and administratively self-sufficient
  • Ability to maintain confidentiality, exercise discretion and sound judgment.
  
Others
  • Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
  • Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
 How to Apply: Qualified candidates are requested to submit their resumes and cover letter through the following address https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=2702Applications will be considered until 29 May 2022.Please note that only short-listed applicants meeting the above requirements will be contacted.
2022-05-30

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