Finance & Administration Assistant 221 views0 applications

Background Information

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

Title: Finance and Administration Assistant

Report To: Senior Finance Officer

Location: Bindura

Purpose of the Position:

To provide wide range of administrative support services, develop and maintain efficient office systems and procedures for the FAO ENTERPRIZE Project.

Major Accountabilities/Responsibilities:

• -Responsible for procurement/requisition of stationery and other office material.
• -Maintain the departmental files, ensuring the confidentiality and security of documents.
• -Provide typing, photocopying, filling and other secretarial support needs for the department.
• -Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.
• -Maintain and accounting for petty cash.
• -Stationery inventory control for the department.
• -Prepare payment requests for the department’s expenses for submission to

the Senior Finance Officer and making follow up on payment requests and ensure that cheques are delivered to suppliers.

• -Organise for department’s meetings and taking minutes for staff meetings.
• -Asset administration.
• -Assist in the logistics needs of all staff pertaining to all travel.

Qualifications and Skills:

• -Diploma in Secretarial Studies, Finance, Accounting or Equivalent.
• -2 years relevant experience.
• -Good typing skills and speed.
• -Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software, Lotus Notes.
• -Knowledge of database management.
• -Ability to handle confidential matters and a high degree of professional integrity.
• -Ability to achieve pre-defined results and outcomes using ethical, best practice methods.
• -Ability to complete tasks in a timely, cost effective way.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female applicants are encouraged to apply.