Finance & Administrative Officer 238 views3 applications


Kakenya’s Dream seeks to empower and motivate young girls through education to become agents of change and to break the cycle of destructive cultural practices in Kenya, such as female genital mutilation and early forced marriage. These future leaders will improve their community, their nation, and the world. We challenge ourselves to come up with the best educational system for young African girls and we promise to share our models with others.

Job purpose: To carry out the day-to-day accounting functions and support the organization’s operations.

Job Title: Finance & Administrative Officer

Reports To: Country Manager

Terms of Service: One – year renewable contract

Location: This position is based in Nairobi but it is expected that the individual in this position will travel to the field office located in Transmara West, Narok County, approximately every other month for two-three days at a time, to meet and coordinate with the program staff.

Duties and Responsibilities

Financial administration

  • Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
  • Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
  • Liaising with external auditors to ensure regular and annual audits are carried out smoothly
  • Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
  • Preparing and management of budgets
  • Provide financial support to the project team members i.e: Quarterly funds disbursements
  • Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
  • Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
  • Ensuring compliance with all regulatory requirements as relating to existing laws
  • Processing of payments
  • Responsible for the management and administration of the payroll
  • Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
  • Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
  • Resolve finance related queries

Ensuring coordination and adherence by local Program Accountant

  • Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
  • Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

General administration and tasks

  • Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
  • Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
  • Making in-country arrangements for US staff and visitors traveling to Kenya
  • Organizing team meetings, circulating agendas and taking/circulating minutes
  • Represent the finance department at the Board of Directors’ quarterly meetings
  • Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

  1. University degree in accounting, finance or related degree
  2. Minimum CPA Part II qualification
  3. Previous experience working with QuickBooks Pro and online QuickBooks
  4. Previous experience managing the entire auditing process
  5. Previous experience in grant management and reporting on both restricted and unrestricted funds
  6. Advanced knowledge of Microsoft Excel

Experience working for a nonprofit and/or an international organization that has multiple locations will be an added advantage

If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability to [email protected] by close of business on Wednesday 7th December, 2022

Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.

Kakenya’s Dream is a child safe organization and all employees are expected to comply.

More Information

  • Job City Nairobi
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Kakenya’s Dream is a registered Trust whose mission is to invest in girls from rural communities to become agents of change through transformational education, health and leadership initiatives that accelerate development in Africa

Kakenya’s Dream is an international nonprofit organization leveraging education and knowledge to change the life trajectory of marginalized girls in remote and underserved areas of Africa. Guided by President and Founder Dr. Kakenya Ntaiya’s personal experience and vision, our mission is to empower girls to become positive leaders in their communities through education. Our unique, girl-centered approach involves the entire community, addresses harmful practices and poverty, and ensures our girls receive the resources and support they need to thrive as change-makers in the world.

Our goal is to see every girl in Africa achieve her full potential through education, free from female genital mutilation and child marriage. Through our three programs, we deliver life-altering education, support and services to girls, their families and communities. In 2016 alone, we reached more than 4,000 youth in our Health and Leadership trainings, provided comprehensive education to more than 200 girls in grades 4-8 at the Kakenya Center for Excellence and supported more than 100 of our boarding school alumnae with scholarships and mentorship in high school.

We believe in impacting one girl at a time, one community at a time, until all girls in Africa have the opportunities they need to learn and thrive. Our work begins in rural Kenya, where just 15.6% of all women have completed primary school and approximately 80% of women undergo FGM and child marriage (Kenya 2014 Health Demographic Survey Full Report).

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0 USD Nairobi CF 3201 Abc road Fixed Term , 40 hours per week Kakenya’s Dream

Kakenya’s Dream seeks to empower and motivate young girls through education to become agents of change and to break the cycle of destructive cultural practices in Kenya, such as female genital mutilation and early forced marriage. These future leaders will improve their community, their nation, and the world. We challenge ourselves to come up with the best educational system for young African girls and we promise to share our models with others.

Job purpose: To carry out the day-to-day accounting functions and support the organization’s operations.

Job Title: Finance & Administrative Officer

Reports To: Country Manager

Terms of Service: One - year renewable contract

Location: This position is based in Nairobi but it is expected that the individual in this position will travel to the field office located in Transmara West, Narok County, approximately every other month for two-three days at a time, to meet and coordinate with the program staff.

Duties and Responsibilities

Financial administration

  • Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
  • Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
  • Liaising with external auditors to ensure regular and annual audits are carried out smoothly
  • Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
  • Preparing and management of budgets
  • Provide financial support to the project team members i.e: Quarterly funds disbursements
  • Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
  • Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
  • Ensuring compliance with all regulatory requirements as relating to existing laws
  • Processing of payments
  • Responsible for the management and administration of the payroll
  • Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
  • Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
  • Resolve finance related queries

Ensuring coordination and adherence by local Program Accountant

  • Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
  • Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

General administration and tasks

  • Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
  • Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
  • Making in-country arrangements for US staff and visitors traveling to Kenya
  • Organizing team meetings, circulating agendas and taking/circulating minutes
  • Represent the finance department at the Board of Directors’ quarterly meetings
  • Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

  1. University degree in accounting, finance or related degree
  2. Minimum CPA Part II qualification
  3. Previous experience working with QuickBooks Pro and online QuickBooks
  4. Previous experience managing the entire auditing process
  5. Previous experience in grant management and reporting on both restricted and unrestricted funds
  6. Advanced knowledge of Microsoft Excel

Experience working for a nonprofit and/or an international organization that has multiple locations will be an added advantage

If you meet the above qualifications, please email your resume and cover letter indicating your expected salary and availability to [email protected] by close of business on Wednesday 7th December, 2022

Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.

Kakenya’s Dream is a child safe organization and all employees are expected to comply.

2022-12-08

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