Finance and Admin Officer 269 views5 applications

Helen Keller International (HKI) – Established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Finance and Admin Officer

Locations: Akwa Ibom & Borno
Reports: State Team Leads (with Dotted line reporting to Finance Coordinator)

Overall Responsibility

• The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information. The FAO ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
• He/ she also manages the budget for the state field office/project, develops and implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Specific Responsibilities

• The Finance and Admin Officer will oversee the operations and finances of the state office.
• Review activity requests and prepare bank vouchers for payments with valid and adequate supporting documents in place, ensure all transactions are coded in accordance with chart of accounts and project charge code(s)
• Review staff retirement documents, receipts and reports.
• Tracking program activity budget on real time and communicate variance appropriately
• Manage petty cash for State office expenses
• Preparation of office running budget
• Check matching expenses for compliance with donor regulations.
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in state.
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
• Manage transport vendors and ensure accurate completion and submission of vehicle log on monthly basis for review
• Coordinate local vendors to obtain quotations, coordinate invoicing for procurement.
• Support various technical meetings/workshops with the preparation of training materials and meeting documents (printing, binding and organizing/filing).
• Coordinate receiving of procured items, organize for branding where necessary and ensure GRN and Service completion forms are signed.
• Ensure WHT is deducted from vendors’ payments and remitted accordingly.
• Provide logistics and travel support to staff during  activities
• Assist technical staff to develop and manage monthly and quarterly activity budgets.
• Implement financial and internal control policies and procedures
• Process payments to partners, consultants, and vendors with invoices after obtaining appropriate authorization and approvals
• Coordinate program event planning activities. This includes venue, accommodation, transport, and per diem arrangements for large number of participants
• Ensure transactions are properly recorded and entered into Helen Keller Quick books
• Maintain financial files and records
• Maintain the assets register

Qualifications

• University Degree in Business Management or Accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA preferred.
• Strong numeric skills and attention to detail and quality
• Minimum 4 years’ management experience
• Experience with USAID/DFID funded project
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Ability to use accounting software (i.e. QuickBooks)
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets
• Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.

Application Closing Date
5pm; 5th March, 2021.

Method of Application
Interested and qualified candidates should send their comprehensive Resume with a cover letter as ONE MS Word document to: [email protected] using the position title as the subject of the email. You will receive an auto response confirming your application.

Note

• Helen Keller does not charge a fee at any stage of the recruitment process (application, test, interview meeting, processing, or training), does not ask for information on applicants’ bank accounts and does not recruit through any recruitment agency.
• We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.
• We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us.