Finance and Administrative Assistant 355 views0 applications


Purpose of the position:

The purpose of the position is to provide Administrative and Logistical support to the Finance Division Director and staff.

Major Responsibilities:

  • Managing the day to day operational and administrative activities of Finance Division by organizing flow of documents, prioritizing incoming requests, maintaining Finance Director’s Calendar, paperwork and control system and following up to ensure timely responses.
  • Handling of correspondence i.e. incoming and outgoing letters, scanning of financial documents for external correspondence to Auditors, Regional office, Partnership office, Banks and support offices like monthly Funding Requests, Funding confirmations, Changes to bank account signatories.
  • Maintaining an in depth knowledge of Finance Division operations, responding and/or re-routing general request for information, electronic communication and facilitation, liason with Finance staff form ADPs/Zones and guests from other organization.
  • Making necessary arrangements for Finance Division meetings, workshops and conferences, collating agenda items from team, booking appropriate venues and distributing background, organizing meetings, Coordinating monthly virtual or Skype meetings with Field Finance teams at Zonal/cluster level.
  • Organizing documents and Reports for Approval by other departments/ND eg Monthly FFR and Cheques,Also handle the Patty cash and airtel money balance and advances
  • Following up on actions required by the Finance Division, Filling of documents and maintaining relevant files for audit, ease of access and future reference.
  • Coordinating administrative and logistical arrangements for Finance Division Director and staff visitors by providing timely information for hotel accommodations, airport pick-ups, local field travels and international travel in liaison with travel agents or support services division.
  • Demonstrating flexibility in understanding special assignments eg External and Internal Audits, obtaining , compiling and extracting from files, reports, vouchers and other sources as directed by Finance Director/managers
  • Handles any other assignments given by supervisor/management

Qualifications: Education/Knowledge/Technical Skills and Experience

  • The following may be acquired through a combination of formal or self-education, prior experience or on the job training:
  • Education level required: Minimum of Bachelor’s degree in Business Administration
  • Strong Organization skills and ability to work under pressure
  • Formal secretarial training and /or proficiency in computer software like Ms excel, power point etc. will be an added advantage
  • Commitment to accuracy and attention to detail and a good command of English
  • Experience: 3 -5 years of experience in providing support to a busy Finance , Administrative Division with many staff including virtual teams and executive assistant to senior staff.
  • Excellent typing skills, written and verbal communication, proven interpersonal and customer service skills.

Working Environment/Conditions:

  • Work environment – Office based with occasional travel to the field.

More Information

  • Job City Arusha
  • This job has expired!
Share this job


World Vision International is an Evangelical Christian humanitarian aid, development, and advocacy organization.

It was founded in 1950 by Robert Pierce as a service organization to meet the emergency needs of missionaries. In 1975 development work was added to World Vision's objectives.

It is active in more than 90 countries with a total revenue including grants, product and foreign donations of $2.79 billion (2011).

The World Vision Partnership is a global community of people passionately committed to improving the lives and futures of the world’s most vulnerable children.

We are one the world’s largest child focused development organisations, with over 45,000 staff in almost 100 countries, serving 100 million people annually. We work on every level to achieve our goal of child well-being – from international activism to checking in on children face-to-face.

Our people are our greatest asset. Each staff has unique experience and skills - and it’s our job to provide them with the training and opportunities they need to make their greatest contribution to our work worldwide.

According to our latest staff survey, over 80% of staff who responded are excited about the future, ready to put in extra effort, proud to work for World Vision and ready to recommend us to others as a great employer.

We offer a wide range of rewarding career opportunities, from tackling humanitarian emergencies, working in development and advocacy, to performing vital support roles such as finance, IT, marketing and human resources.

World Vision has the privilege to partner with communities in 25 countries in Africa: Angola, Burundi, Chad, Congo (DRC), Ethiopia, Ghana, Kenya, Lesotho, Malawi, Mali, Mauritania, Mozambique, Niger, Rwanda, Senegal, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.

World Vision aims to achieve the sustained well-being of children within families and communities, especially the most vulnerable by ensuring that children:

  • Enjoy good health
  • Are educated for life
  • Experience love of God and their neighbour
  • Are cared for, protected and participate
Connect with us
0 USD Arusha CF 3201 Abc road Full Time , 40 hours per week World Vision International

Purpose of the position:

The purpose of the position is to provide Administrative and Logistical support to the Finance Division Director and staff.

Major Responsibilities:

  • Managing the day to day operational and administrative activities of Finance Division by organizing flow of documents, prioritizing incoming requests, maintaining Finance Director’s Calendar, paperwork and control system and following up to ensure timely responses.
  • Handling of correspondence i.e. incoming and outgoing letters, scanning of financial documents for external correspondence to Auditors, Regional office, Partnership office, Banks and support offices like monthly Funding Requests, Funding confirmations, Changes to bank account signatories.
  • Maintaining an in depth knowledge of Finance Division operations, responding and/or re-routing general request for information, electronic communication and facilitation, liason with Finance staff form ADPs/Zones and guests from other organization.
  • Making necessary arrangements for Finance Division meetings, workshops and conferences, collating agenda items from team, booking appropriate venues and distributing background, organizing meetings, Coordinating monthly virtual or Skype meetings with Field Finance teams at Zonal/cluster level.
  • Organizing documents and Reports for Approval by other departments/ND eg Monthly FFR and Cheques,Also handle the Patty cash and airtel money balance and advances
  • Following up on actions required by the Finance Division, Filling of documents and maintaining relevant files for audit, ease of access and future reference.
  • Coordinating administrative and logistical arrangements for Finance Division Director and staff visitors by providing timely information for hotel accommodations, airport pick-ups, local field travels and international travel in liaison with travel agents or support services division.
  • Demonstrating flexibility in understanding special assignments eg External and Internal Audits, obtaining , compiling and extracting from files, reports, vouchers and other sources as directed by Finance Director/managers
  • Handles any other assignments given by supervisor/management

Qualifications: Education/Knowledge/Technical Skills and Experience

  • The following may be acquired through a combination of formal or self-education, prior experience or on the job training:
  • Education level required: Minimum of Bachelor’s degree in Business Administration
  • Strong Organization skills and ability to work under pressure
  • Formal secretarial training and /or proficiency in computer software like Ms excel, power point etc. will be an added advantage
  • Commitment to accuracy and attention to detail and a good command of English
  • Experience: 3 -5 years of experience in providing support to a busy Finance , Administrative Division with many staff including virtual teams and executive assistant to senior staff.
  • Excellent typing skills, written and verbal communication, proven interpersonal and customer service skills.

Working Environment/Conditions:

  • Work environment – Office based with occasional travel to the field.

2019-01-27

NGO Jobs in Africa | NGO Jobs

Ngojobsinafrica.com is Africa’s largest Job site that focuses only on Non-Government Organization job Opportunities across Africa. We publish latest jobs and career information for Africans who intends to build a career in the NGO Sector. We ensure that we provide you with all Non-governmental Jobs in Africa on a consistent basis. We aggregate all NGO Jobs in Africa and ensure authenticity of all jobs available on our site. We are your one stop site for all NGO Jobs in Africa. Stay with us for authenticity & consistency.

Stay up to date

Subscribe for email updates

March 2019
MTWTFSS
« Feb  
 123
45678910
11121314151617
18192021222324
25262728293031
RSS Feed by country: