Finance and Budget Officer 76 views0 applications

Position Title : Finance and Budget Officer

Duty Station : IOM Libya in Tunis, Tunisia

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 30 September 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic

Republic (the); Libya; Marshall Islands; Micronesia (Federated States

of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management (Head of RM) in Libya, and in cooperation with relevant units at Headquarters (HQs), Administrative Centres (MAC and PAC) and the Resources Management Unit in Regional Office (RO) in Cairo, Egypt, the successful candidate will be responsible and accountable for supporting the management and coordination of the budgetary and financial functions of the Country Office (CO).

Core Functions / Responsibilities:

1. Monitoring and overseeing the financial management of all activities in the country including the oversight of financial expenditure and accountability to ensure expenditures remain within authorized levels; undertake financial analysis of projects in the CO and take action to resolve anomalies and unusual trend.
2. Assist in preparation of annual budget for the Country Office; coordinate and review budgets for programmes, monitor budget control and analyze variances between budget and actual expenditures, evaluate monthly financial reports for all projects and take action to resolve anomalies and unusual trends.
3. Supervise the management of treasury by forecasting cash flows according to activities in the Country Office; and ensure daily control of funds disbursed and funding is received in accordance with donor agreements.
4. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
5. Train and build the capacity of staff in the Country Office on IOM’s policies and procedures in the relevant areas of finance and budget.
6. Ensure preparation of monthly international and national staff projectization and payroll for national staff and ensure its accuracy and timeliness. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
7. Manage the financial management aspects of funding agreements with donors and contracts with suppliers of goods and services in cooperation with relevant units in HQs, Administrative Centres and Regional Office, as applicable.
8. Contribute to maintaining and improving appropriate internal controls to safeguard the Organization’s assets, control cash, and prevent fraud. Propose changes to processing actions to the Head of RM and strengthen internal controls by documenting and streamlining approval processes.
9. Make recommendations on procedural improvements and draft local procedures taking into consideration the volume of activities, staffing, constraints and specific needs of the Country Office, ensuring compliance with the Organization’s regulations, procedures and practices.
10. Liaise with other internal functional units of the Country Office, as well as banking, donor and government counterparts and other stakeholders as required in the performance of the financial and budgetary management function.
11. Provide support in answering any queries raised regarding the correct allocation of project funds and provide any requisite documentation, including for auditing purposes.
12. Support preparation for internal and external audits and draft responses to audit findings
13. Perform other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Public Administration, Business Administration or a

related field from an accredited academic institutions with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in accounting, budgeting, financial management and reporting;

• Experience in preparing clear and concise financial and management reports;

• Experience working in and with international institutions;

• Knowledge of MS Office products and good computer literacy skills are required;

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP an advantage;

• Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage; and,

• Familiarity with financial oversight and public administration is an advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

Note

The position will be in Tunis, Tunisia; with possibility of relocation to Libya if and when the situation is conducive.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p

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Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.