Finance and Operations Manager – Oxfam in North Africa (NAF) 69 views3 applications

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

Oxfam’s programs in the North Africa sub-region have a one-program approach, working in humanitarian response, development and influencing, with the ambition of increasing the role of civil society in influencing & advocacy and knowledge-for-impact both within and beyond the countries where Oxfam works.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Internal Job Grade:

C1

Type of Contract:

Full time per National Staff Terms and Conditions / règlement intérieur

Annual Salary & Benefits:

According to Oxfam salary scale and HR policy & conditions in Tunisia

Starting Date:

Soonest possible

Reporting to:

North Africa sub-region Director

Staff reporting to this position:

Line Managing:

All Finance and Operation Managers / Leads in countries (BSMs) where Oxfam works in NA

Job purpose

The Finance and Operations Manager (FOM) will be working with the 3 Oxfam Executing Affiliates (Oxfam Novib, Oxfam Intermon and Oxfam Belgium) to harmonize policies, procedures and systems – as much as possible -to align with the structural transformation of Oxfam in North Africa as well as with the work done by the Transforming Business Support Unit. S/he is to ensure sufficient compilation, monitoring and reporting on the NA budget by keeping the comprehensive overview and relevant data from all country programs in North Africa. This position manages, leads and supports the operation, finance, logistics and administration team across countries and ensures sufficient and effective relevant support to all programs and teams. The FOM is a key member of NA senior management team (SMT) and works closely with the NA Director other SMT members to lead the NA strategic direction, guard Oxfam policies and compliance and provide all support needed to the staff and partners.

Key Responsibilities and Accountabilities

Performance Management & Business Intelligence

• Steward performance management leading the financial planning, budgeting and reporting process within the countries where Oxfam works in North Africa.
• Prepare the operational plan, consolidated budget and reports as per Oxfam International (OI) standards and processes, and the consolidated reporting for expenditure (Budget versus Actuals), all in cooperation with the 3 Executing Affiliates.
• Provide strategic financial counsel to the NAF Director, ensuring she has regular, accurate and timely financial updates and information.
• Lead the operation and finance business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activities
  • Support the development of KPIs and action planning to meet targets
  • Understand the key drivers / scenarios that impact performance
  • Analyze the impact of different financing strategies on programs
  • Work in coordination with the Fundraising and Compliance Lead to ensure financial sustainability of programs
• Support Collective Resource Allocation (CRA) investment decisions by ensuring the Global Program Influencing and Investment Framework (GPIIF) ratios are correctly interpreted and maintained.
• Support reimbursement process.
• Ensure and support communication and information flow between Oxfam Middle East and North Africa (MENA) Regional Finance Manager, affiliates and NA offices.
• Develop a comprehensive knowledge of major HR, programs and donors compliance, other management issues.
• Lead and support a climate of continuous professional improvement in business support across the NA offices.
• Support financial governance by ensuring the NAF Director, the Senior Management Team (SMT), MENA Regional Platform and relevant EAs have quality financial information that is presented according to defined processes and timelines.
• Support the Funding and Compliance Lead to ensure sufficient management of the multi-country grants and compliance with institutional donor policies by partner organizations / partners in coordination with affiliates that have signed contracts with donors.

Risk Management

• Work closely with and support the NAF Director by conducting regular effective risk analysis (i.e. variance analysis, trends) and reviews, ensuring proper financial and operational controls are in place.
• Create strategies to mitigate financial and operational risk, working closely with NA offices and teams as well as with the executing affiliates.
• Develop a comprehensive knowledge and understanding of the national laws and regulations, ensure sufficient legal and fiscal support, in all countries, and monitor and manage potential risks at all levels.
• Ensure compliance with all national legal and statutory financial reporting requirements – in all relevant countries – including providing audited accounts to the relevant government bodies.
• Ensure compliance with Oxfam operation and financial procedures and policies, including financial risk management, aid diversion, money laundering, anti-fraud and safeguarding, etc.

Leadership and Coordination

• Ensure competent and strong operation and finance unit across the countries by identifying key HR and competencies gaps within the NA Operation and Finance team and proactively coordinate, design and implement relevant training for them. Effectively manage the relevant staff capacity development plans and opportunities.
• Initiate, coordinate and assist in conducting finance and operation (on policies, procedures, systems, etc.) related trainings to all staff in NA, in coordination with the NA SMT, and collaboration with the relevant Executing Affiliates (EAs) and other relevant colleagues.
• As a member of the senior management team (SMT), support the development of the NA strategic direction and programs, with a focus on ensuring sufficient capacity and support in business operations, finance and risk management to Oxfam work, staff and parnters.
• Proactively engage in and support the design and implementation of required new systems, processes and policies, working in coordination with the NA Director, functional teams (NA offices and affiliates).
• Promote and shape the One Oxfam culture by facilitating spaces of participation and contribution across the various programs and support functions.
• Act as a change agent aligned with the Transformative Business Support Unit, as needed and possible, to provide insights and vision on how to enable change and create process improvements.
• Work closely with relevant colleagues of the 3 Executing Affiliates to work on harmonizing policies, procedures and systems for a better alignment and meaningful management.

Technical Skills, Experience & Knowledge

• Education to Graduate level with a recognized accountancy qualification, or equivalent professional years of work and experience that are not less than 15 years.
• Full professional qualification in accountancy (e.g., CA/ACCA/ACA/CIMA).
• A minimum of 10 years of experience in providing a whole range of Business Operations services to an organization (including financial management and financial controlling, risk management, logistics and technology), ideally with at least two years in the International NGO.
• Excellent management and leadership skills: experience of working in a supervisory position with a team structure in multi-disciplined, multi-cultural environment.
• Proven solid ability to interpret financial procedures and standards and put them into practice and influence others in their implementation.
• Solid analytical, risk management, reporting and planning skills.
• Excellent communication and interpersonal skills and high capacity of negotiation.
• Fluent English language skills, and one language among Arabic or French. Sufficient working knowledge of all three language is a plus.
• Proven knowledge of computerized systems and demonstrable experience of working with computerized accounting packages and spreadsheets.
• Senior level self-management including ability to prioritize own workload and work independently and commitment to meet deadlines.
• Ability to travel within and across the countries in the North of Africa, and possibly ME as well.
• Proven working experience in, and knowledge of the North of Africa (Desirable)
• Knowledge and / or experience of common Oxfam norms objects, standards and tools (Desirable)