Finance Assistant 67 views0 applications

Overview of CTG:

• CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we can act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:**

• The OTI program in Somalia is primarily a community based, small grants initiative implemented in close coordination with the donor, with communities in priority areas & with all levels of govt., particularly newly formed District Administrations & regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning & stabilized Federal State through activities that promote good governance, consolidation of the federal structure & a receptive environment to respond to emerging political contingencies.
• Under the technical guidance of the Resource Management Officer of OTI Somalia in Nairobi & under the direct supervision of the Senior Finance Assistant, the successful candidate will be responsible for performing routine administrative/financial functions such as processing of invoices, payment of bills & assisting in reconciliation of accounts in connection with SSI activities in Somalia.

Role objective:

The responsibilities will include, but not be limited to, the following:

• Assist with the processing of the general accounting activities of the SSI finance unit in Mogadishu.
• Perform all functions in accordance with the established Financial, Procurement & Accounting Regulations.
• Perform verification of invoices as per established organization processes & approvals including all implementing partner’s payments.
• Ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.
• Assist in processing requests for payments.
• Ensure all supporting documentation & signatures according to established approval standards are obtained before finalizing & forwarding documentation to Finance office in Nairobi.
• Maintain a field finance tracker of all SSI payments generated from the field.
• Check, verify & ensure that all Letters of Invitations (LOIs) & Travel Expense Claims are correctly completed before payment processing.
• Handle & manage petty cash for the field offices.
• Set up & maintain a filling system for the finance unit in Mogadishu for both hard copy & soft copy of payments.
• Prepare reports as needed & required.
• Perform other related duties within the incumbent’s capabilities that might be assigned by the Supervisor.

Project reporting:

• This role works under the technical guidance of the Resource Management Officer of OTI Somalia in Nairobi & under the direct supervision of the Senior Finance Assistant.

Team management:

• This role does not have any team management responsibility.

Geographical experience:

• Minimum of 2 year of experience in Africa (essential).

Education:

• University Degree OR Diploma in Accounting & Finance, Business Administration, Public Administration, or an equivalent combination of training & experience

Experience:

• Preferable two (2) years of relevant professional experience in a busy administrative & finance office/environment.
• Working knowledge of USAID Procurement & Logistics policies, rules & regulations is an added advantage.
• Strong knowledge of computer applications, especially MS Word, Excel, Outlook & Access.
• Knowledge of SAP an added advantage.

Languages:

• Fluent in both English & Somali (reading, speaking & writing).

Competencies

• Accountability: Takes responsibility for action & manages constructive criticisms.
• Client Orientation: Works effectively well with client & stakeholders.
• Continuous Learning: Promotes continuous learning for self & others.
• Communication: Listens & communicates clearly, adapting delivery to the audience.
• Creativity & Initiative: Actively seeks new ways of improving programs or services.
• Leadership & Negotiation: Develops effective partnerships with internal & external stakeholders.
• Performance Management: Identify ways & implement actions to improve performance of self & others.
• Planning & Organizing: Plans work, anticipates risks & sets goals within area of responsibility.
• Professionalism: Displays mastery of subject matter.
• Teamwork: Contributes to a collegial team environment; incorporates gender related needs, perrspectives, concerns & promotes equal gender participation.
• Technological Awareness: Displays awareness of relevant technological solutions.
• Resource Mobilization: Works with internal & external stakeholders to meet resource needs of IOM.

Other relevant information:

• Internals of the organization & NMS candidates, as well as external female candidates, will be considered as first tier candidates.
• This vacancy is also open to second tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.
• Candidates interested in applying for this role need to register on CTG website as a candidate & apply for this role on or before 26.5.2019.