Finance Assistant 368 views14 applications


Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. We are at present co-operating with the Federal Ministry of Health, State and Local Government departments of health on various health projects.

Finance Assistant

Duty Station      –    MSF OCA, Benue Project – Makurdi

Main objective and responsibility of the position

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following  MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives

Description of the responsibilities/activities

  • Implementin cash management procedures in order to ensure the highest control and security,  assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.
  • Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
  • Carrying  out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Making all administrative information available to the staff (posting, meetings, etc.), supporting  the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.
  • Any other administrative task delegated by the Project Finance Manager

Specific Accountabilities

  • Following uo the payment process with referral hospitals and agreed pharmacies, collecting the invoices from those locations on a monthly basis, checking the initial invoice details and amounts, sharing them with MTL for his/her validation, and processing the payment upon the validation of MTL, under the supervision of HR/Fin Manager.
  • Maintain and update cashbook movements for each petty cash box, record all IN and OUT transactions endure that cashbox balances always reflect the actual amount of money kept in the cashboxes and, investigate any discrepancy.
  • Ensure strict compliance with cash control procedures for each cashbox/currency (daily cash control, weekly cash inventory, reconciliation with BooX, to ensure reliable and updated financial information.
  • Monitor cash advances by ensuring that MSF rules and protocols are followed and the amounts advanced will be duly refunded within the prescribed timelines
  • Keep track of bills/vouchers and other running costs and analyze the related information (costs, service contracts…) to give reliable information about the mission functioning.
  • Ensure all receipts meet MSF requirements (deadlines, information, signatures…)
  • Checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made
  • Prepare the hardcopies according to the month-end checklist and ensure proper filing and archiving of financial documentation. Review the projects’ bookkeping to endure that the supporting documentation complies with the finance policy standards.
  • Maintain and up-to-date  schedule all contracts (suppliers and rental agreements)
  • Prepare tax and pension payments and reports within the prescribed deadlines
  • Prepare and distribute monthly sub account statements for all international staff
  • Keep track of all food-kitty costs and charge out to expat sub accounts on a monthly basis
  • Responsible for issuing of recharge cards (MTN, Glo, Airtel and Etisalat)
  • Flexibility in undertaking assigned tasks, due to the changing nature of MSF operations.

REQUIREMENTS (QUALIFICATIONS):

Education

  • Desirable finance, business or administration related diploma
  • Master degree in finance, business or administration will be an advantage

Experience

  • Essential previous working experience of at least two years in relevant jobs.
  • Desirable experience in MSF or other NGOs in developing countries.

Languages  

Fluent English essential. Tiv, Idoma, or Igede desirable

Knowledge

Essential computer literacy (word, excel, internet)

Competencies

  • Results and Quality Orientation
  • Teamwork and Cooperation
  • Behavioural Flexibility
  • Commitment to MSF Principles
  • Stress Management

Method of Application

Submit Application Letter, latest Curriculum Vitae (CV) and photocopies of all necessary credentials with telephone contact details (daytime) in an envelope (specify on the envelope – Application for the post of Finance Assistant –Benue Project)  to  the address below:

Human Resources Coordinator,  OR  To Any of MSF OCA Projects offices in   Benue, Sokoto and Zamfara states.

Médecins sans Frontieres – Holland,

No. 11, First Avenue, Gwarimpa, Abuja

More Information

  • Job City Benue
  • This job has expired!
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Médecins Sans Frontières (MSF) was founded in 1971 in France by a group of doctors and journalists in the wake of war and famine in Biafra. Their aim was to establish an independent organisation that focuses on delivering emergency medicine aid quickly, effectively and impartially.

Doctors Without Borders

Three hundred volunteers made up the organisation when it was founded: doctors, nurses and other staff, including the 13 founding doctors and journalists.

MSF was created in the belief that all people should have access to healthcare regardless of gender, race, religion, creed or political affiliation, and that people’s medical needs outweigh respect for national boundaries. MSF’s principles of action are described in our charter, which established a framework for our activities.

MSF's first missions

MSF’s first mission was to the Nicaraguan capital, Managua, in 1972, after an earthquake destroyed most of the city and killed between 10,000 and 30,000 people.

In 1974, MSF set up a relief mission to help the people of Honduras after Hurricane Fifi caused major flooding and killed thousands of people.

In 1975, MSF established its first large-scale medical programme during a refugee crisis, providing medical care for the waves of Cambodians seeking sanctuary from Pol Pot’s oppressive rule.

In these first missions, the weaknesses of MSF as a new humanitarian organisation became readily apparent: preparation was lacking, doctors were left unsupported and supply chains were tangled.

Connect with us
0 USD Benue CF 3201 Abc road Full Time , 40 hours per week Médecins Sans Frontières

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. We are at present co-operating with the Federal Ministry of Health, State and Local Government departments of health on various health projects.

Finance Assistant

Duty Station      -    MSF OCA, Benue Project – MakurdiMain objective and responsibility of the positionExecute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following  MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectivesDescription of the responsibilities/activities

  • Implementin cash management procedures in order to ensure the highest control and security,  assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.
  • Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
  • Carrying  out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Making all administrative information available to the staff (posting, meetings, etc.), supporting  the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.
  • Any other administrative task delegated by the Project Finance Manager

Specific Accountabilities

  • Following uo the payment process with referral hospitals and agreed pharmacies, collecting the invoices from those locations on a monthly basis, checking the initial invoice details and amounts, sharing them with MTL for his/her validation, and processing the payment upon the validation of MTL, under the supervision of HR/Fin Manager.
  • Maintain and update cashbook movements for each petty cash box, record all IN and OUT transactions endure that cashbox balances always reflect the actual amount of money kept in the cashboxes and, investigate any discrepancy.
  • Ensure strict compliance with cash control procedures for each cashbox/currency (daily cash control, weekly cash inventory, reconciliation with BooX, to ensure reliable and updated financial information.
  • Monitor cash advances by ensuring that MSF rules and protocols are followed and the amounts advanced will be duly refunded within the prescribed timelines
  • Keep track of bills/vouchers and other running costs and analyze the related information (costs, service contracts…) to give reliable information about the mission functioning.
  • Ensure all receipts meet MSF requirements (deadlines, information, signatures…)
  • Checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made
  • Prepare the hardcopies according to the month-end checklist and ensure proper filing and archiving of financial documentation. Review the projects’ bookkeping to endure that the supporting documentation complies with the finance policy standards.
  • Maintain and up-to-date  schedule all contracts (suppliers and rental agreements)
  • Prepare tax and pension payments and reports within the prescribed deadlines
  • Prepare and distribute monthly sub account statements for all international staff
  • Keep track of all food-kitty costs and charge out to expat sub accounts on a monthly basis
  • Responsible for issuing of recharge cards (MTN, Glo, Airtel and Etisalat)
  • Flexibility in undertaking assigned tasks, due to the changing nature of MSF operations.

REQUIREMENTS (QUALIFICATIONS):Education

  • Desirable finance, business or administration related diploma
  • Master degree in finance, business or administration will be an advantage

Experience

  • Essential previous working experience of at least two years in relevant jobs.
  • Desirable experience in MSF or other NGOs in developing countries.

Languages  Fluent English essential. Tiv, Idoma, or Igede desirableKnowledgeEssential computer literacy (word, excel, internet)Competencies

  • Results and Quality Orientation
  • Teamwork and Cooperation
  • Behavioural Flexibility
  • Commitment to MSF Principles
  • Stress Management

Method of Application

Submit Application Letter, latest Curriculum Vitae (CV) and photocopies of all necessary credentials with telephone contact details (daytime) in an envelope (specify on the envelope – Application for the post of Finance Assistant –Benue Project)  to  the address below:

Human Resources Coordinator,  OR  To Any of MSF OCA Projects offices in   Benue, Sokoto and Zamfara states.

Médecins sans Frontieres – Holland,

No. 11, First Avenue, Gwarimpa, Abuja

2019-06-01

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