Finance Assistant 87 views0 applications

Finance Assistant (1 Position)

Position Title:

Finance Assistant

Reporting to:

Finance Coordinator

Duty Station:

Mogadishu

Position Status:

National

Area of Operation:

South Central Somalia

Employment period

Starting in Sept 2019, one year with the possibility of extension.

Background:

FCA works to enable people to break the circle of poverty and violence. We are a rights-based actor, a Finnish organisation with 70 years of experience, with operations in 15 countries. FCA is Finland’s largest NGO in development cooperation and second largest provider of disaster relief. Our action is guided by international human rights standards and principles. We realise our mission and vision through development cooperation, humanitarian assistance and advocacy work. We contribute to positive change by supporting people in the most vulnerable situations within fragile and disaster-affected areas. We consider three thematic areas as central to sustainable change: the right to peace (R2P), livelihood (R2L) and quality education (R2QE).

In Somalia and Somaliland FCA has been working under a right to peace thematic areas since 2008 including governance and reconciliation projects and later has expanded in quality education (R2QE) thematic area.

Primary purpose of the position:

To support Finance Coordinator & Finance Manager and ensure the day-to-day accounting of the FCA’s country program in Somalia.

Main tasks:

· Check and verify the documents submitted for payment if approved by line manager and related staff before preparation of payment documents

· Record accounting transactions, including coding of payment vouchers.

· Entering processing of the data for Mogadishu and when needed from the other offices to Quick Books

· Work in close relationship with the field office and partners finance staff

· Check the financial reports from Partners, when requested

· Process and make payments via bank or cash when necessary as per approved budget and ensure the proper authorisation is obtained for all disbursements and proper financial documents are used

· In cooperation with relevant program or support staff, ensure proper accurate documentation for monthly payment of bills for service, employment, lease contracts

· Maintain the transparent, accurate, user friendly financial filling system of all financial documents

· Prepare the monthly payroll and undertake monthly closing procedures including reconciliation of bank, petty cash and advances in finance coordinator’s absence

· Assist Finance Coordinator/Manager in facilitation of internal and external audit procedures as required

· Review and compute travel claims, imprest accounts and verify authenticity of the support documents provided

· Manage and replenish Petty cash, according to the procedures

· Coordinate with relevant staff on unclear support documents provided for payment before processing

· Perform any other duties given by line manager when needed

Competence, experience, skills, knowledge needed

· University Bachelor degree in a relevant field

· Minimum 3-4 years working experience in accounting

· Knowledge and experience of working on accounting software Quick Books

· Previous experience working in INGOs

· Ability to analyse the payment documents before processing

· Detail oriented, accountability, task prioritizing skills

· Excellent communication and coordination skills

· Ability to establish relationships with other relevant stakeholders instantly and easily

· Problem solving skills

· Fluency in English

· Flexibility for travelling when needed

· Confident in security and safety management

· Ability to work under pressure and stressful environment

· Cultural sensitivity and inter-cultural communication skills

Additional Considerations

· Applications received after the closing date will not be considered.

· Only short-listed candidates will be contacted.

· Email or Paper applications will not be considered.