Finance Assistant 264 views7 applications


Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future.

We are recruiting to fill the position below:

Finance Assistant

Reference Number: ABV/OPS/2020/0003
Location: Yola, Adamawa
Position Status: Full-time

Program / Department Summary

  • The Mercy Corps Finance Department is responsible for all financial functions in Nigeria including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
  • The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.
  • In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

  • Working in the Finance Department under the direction of the Senior Finance Officer and Finance Manager, the Finance Assistant will assist in the processing and recording of payment transactions in a timely and accurate manner.

Essential Job Responsibilities
Program Management:

  • Maintain custody of the office cash fund and make daily payments of approved transactions
  • Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented
  • Ensure that cash count and safeguarding of cash is performed in compliance with Country Cash Management Policy
  • Maintain the cash advance tracker daily, follow up on advances due for clearance, and ensure advance reconciliation with the general ledger records
  • Review expense reports (travel expense reports and operational expense reports) for accuracy and document completeness and ensure that expense reports are fully authorized before payment processing
  • Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
  • Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.
  • Record cash and bank payment vouchers daily into accounting system while ensuring the accuracy of all entries by following entry procedures, and by referencing coding against the standard chart of accounts and coded budgets.
  • Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance.
  • Assist in account maintenance and reconciliations as part of the month-end closeout process
  • File all cash and bank vouchers and maintain voucher filing system such that files are properly labelled, updated, complete and safeguarded.
  • Assist with addressing audit-related requests
  • Ensure compliance with MC policies, donor rules and regulations and compliance with local laws
  • Conduct himself / herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
  • Other duties as assigned.

Security:

  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning:

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
  • Team members are expected to conduct themselves professionally and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility:

  • None.

Accountability

  • Reports Directly To: Finance Officer
  • Works Directly With: Mercy Corps Program, Operations and Finance teams

Knowledge and Experience

  • One or Two years of bookkeeping, banking or cashiering experience.
  • A degree in Accounting or a relevant Business field is desirable.
  • Strong computer skills in MS Office programs, particularly Excel.
  • Prior experience with computerized general ledger software is an advantage
  • Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
  • Excellent oral and written English skills.

Success Factors

  • A clear understanding of finance and procurement ethics, as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures, is essential.
  • A high level of personal integrity, honesty and transparency in all cash handling is essential. The ability to interact effectively with international and national staff members is required.
  • A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary.

Method of Application
Interested and qualified candidates should send their CV and Cover Letters in one document, addressing the position requirements, reference number and location to: [email protected]

Note

  • All applications must include the position title and reference number in the subject line
  • Please note that only short-listed candidates will be contacted for interview
  • We are an equal employment opportunity organization so women are strongly encouraged to apply for this position.

More Information

  • Job City Yola, Adamawa
  • This job has expired!
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Since 1979, we have helped people grappling with the toughest hardships survive — and then thrive. That’s the heart of our approach: We help communities turn crisis into opportunity.

Throughout our history, Mercy Corps has demonstrated innovation, timeliness and the ability to adapt quickly to changing realities.

Alleviate suffering, poverty and oppression by helping people build secure, productive and just communities.

Our core values

  • We believe in the intrinsic value and dignity of human life.
  • We are awed by human resilience, and believe in the ability of all people to thrive, not just exist.
  • We believe that all people have the right to live in peaceful communities and participate fully in the decisions that affect their lives.
  • We value stewardship of the earth’s health, pledging to accountably and efficiently preserve and manage its resources.
  • We believe that it is our duty to be effective stewards of the financial resources entrusted to us.

Our philosophy

We believe secure, productive and just societies emerge when the private, public, and civil society sectors are able to interact with accountability, inclusive participation and mechanisms for peaceful change. This theory is illustrated in our Vision for Change ▸

To see how this is articulated for the current fiscal year in our Strategic Roadmap, please contact Anna Young.

Our accountability to stakeholders

  • As an organization and as individuals, we act ethically.
  • We treat all people with respect.
  • We are open and transparent about the work we do and how we do it.
  • Our stakeholders participate in the design, planning, implementation, monitoring and evaluation of our work.
  • We are effective stewards of the financial resources entrusted to us and the natural environment in which we live.
  • We commit to achieving demonstrable impact for our stakeholders, using their feedback to innovate, learn and improve.

Mercy Corps stakeholders are people or organizations affected by Mercy Corps’ decisions and actions.

Our primary stakeholders are the people and communities we serve.

Other stakeholders include: donors, partners, governments, Mercy Corps team members, and Mercy Corps board members.

Connect with us
0 USD Yola, Adamawa CF 3201 Abc road Full Time , 40 hours per week Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action - helping people triumph over adversity and build stronger communities from within. Now, and for the future.

We are recruiting to fill the position below:

Finance Assistant

Reference Number: ABV/OPS/2020/0003 Location: Yola, Adamawa Position Status: Full-time

Program / Department Summary

  • The Mercy Corps Finance Department is responsible for all financial functions in Nigeria including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
  • The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.
  • In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

  • Working in the Finance Department under the direction of the Senior Finance Officer and Finance Manager, the Finance Assistant will assist in the processing and recording of payment transactions in a timely and accurate manner.

Essential Job Responsibilities Program Management:

  • Maintain custody of the office cash fund and make daily payments of approved transactions
  • Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented
  • Ensure that cash count and safeguarding of cash is performed in compliance with Country Cash Management Policy
  • Maintain the cash advance tracker daily, follow up on advances due for clearance, and ensure advance reconciliation with the general ledger records
  • Review expense reports (travel expense reports and operational expense reports) for accuracy and document completeness and ensure that expense reports are fully authorized before payment processing
  • Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
  • Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.
  • Record cash and bank payment vouchers daily into accounting system while ensuring the accuracy of all entries by following entry procedures, and by referencing coding against the standard chart of accounts and coded budgets.
  • Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance.
  • Assist in account maintenance and reconciliations as part of the month-end closeout process
  • File all cash and bank vouchers and maintain voucher filing system such that files are properly labelled, updated, complete and safeguarded.
  • Assist with addressing audit-related requests
  • Ensure compliance with MC policies, donor rules and regulations and compliance with local laws
  • Conduct himself / herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
  • Other duties as assigned.

Security:

  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning:

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
  • Team members are expected to conduct themselves professionally and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility:

  • None.

Accountability

  • Reports Directly To: Finance Officer
  • Works Directly With: Mercy Corps Program, Operations and Finance teams

Knowledge and Experience

  • One or Two years of bookkeeping, banking or cashiering experience.
  • A degree in Accounting or a relevant Business field is desirable.
  • Strong computer skills in MS Office programs, particularly Excel.
  • Prior experience with computerized general ledger software is an advantage
  • Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
  • Excellent oral and written English skills.

Success Factors

  • A clear understanding of finance and procurement ethics, as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures, is essential.
  • A high level of personal integrity, honesty and transparency in all cash handling is essential. The ability to interact effectively with international and national staff members is required.
  • A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary.

Method of Application Interested and qualified candidates should send their CV and Cover Letters in one document, addressing the position requirements, reference number and location to: [email protected]

Note

  • All applications must include the position title and reference number in the subject line
  • Please note that only short-listed candidates will be contacted for interview
  • We are an equal employment opportunity organization so women are strongly encouraged to apply for this position.
2020-01-25

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