Org. Setting and Reporting
These position is located in Finance and Budget Section within the in the Division of Administration in United Nation of Economic commission for Africa. Addis Ababa Ethiopia. The Finance Assistant will be reporting directly to the Head of Payroll and Disbursement Unit in Finance and Budget Section.
Responsibilities
Within delegated authority, and under the direct supervision of Head of Payroll and Disbursement Unit and overall guidance of the Chief of Finance and Budget Section, the Finance Assistant will be responsible for the following duties:
- Processes of payment to governments and vendors for goods and services. This includes, among other things calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors.
- Processes travel claims in conformity with approved travel authorization, ensuring compliance with relevant rules and instructions, and proper documentation and certification.
- Assists in verifying payroll and processing payments to staff members for their entitlements including salaries, claims, education grants and income tax.
- Assists in verifying and running off-cycle and correction payroll.
- Assists in reconciling payroll and payments related to general ledger and vendor accounts.
- Prepares separation notification for UN Joint Staff Pension Fund.
- Drafts/prepares memorandum and/or faxes to various offices, departments and overseas offices.
- Responds to queries and requests for information from staff members and administrative counterparts.
- Reviews and processes requests to create ‘other’ (non-vendor, non-staff) business partners in the UMOJA system, checking the accuracy and completeness of submissions and
preventing duplication of existing records.
- Peer reviews draft business partner entries created by colleagues.
- Supports other UMOJA master-data tasks as required.
- Performs other duties as may be required.
Competencies
- PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required. Certificate/coursework/training in accounting, finance or directly related fields is highly desirable.
Work Experience
At least five (5) years of experience in finance, accounting or related area is required, of which preferably three (3) years within the United Nations common system. Experience working with United Nations Financial Rules and Regulations and Staff Rules is desirable. Experience in processing, verifying or reconciling accounts related to salary, payroll or accounts payable experience is desirable. Experience in payroll or finance modules of ERP systems, such as IMIS and SAP, is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in English is required. Knowledge of French is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
The appointment against these positions is limited to service in the United Nations Economic Commission for Africa (UNECA) Addis Ababa, Ethiopia.
Priority consideration for these positions will be given to existing staff members with temporary appointment at the same level of the position and to external candidates meeting the local recruitment eligibility conditions.
These positions are subject to local recruitment pursuant to staff rule
- 4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term ‘sexual harassment’ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
More Information
- Job City Addis Ababa, Ethiopia
