Reporting to the Finance and Administration Manager, the Finance Assistant will efficiently execute finance and accounting operations, supporting the other functions of operations – administration, logistics and human resources – in ensuring effective support to the Institute’s programmes. The role is expected to ensure the financial and legal integrity of the Institute within the framework of policies, procedures and statutory requirements. In addition, he/she will provide support to project teams on compliance to donor rules and regulations providing budgetary oversight on project activities. He/she is expected to maintain appropriate books of accounts, transaction activities and their relevant documentation.
Responsibilities
Finance and Accounts
Operations
- Keep records and undertake data capture for income and expenditure
- Maintain individual GL accounts and ensuring authenticity of data
- Keep imprest and related expenditure vouchers and ensure approval as per authority and designated AFIDEP staff
- Management of payables
- Prepare payments and settlements ensuring they are supported by appropriate documentary evidence
- Maintain proper debtors and creditors statements and schedules
- Manage and maintain staff advances accounts and recoveries
- Maintenance of proper financial transaction documentations
Budgetary and funds management
- Cash flow management and reconciliations
- Monitor bank accounts to ensure funds are available when needed and prepare monthly reconciliations
- Monitor expenditure by the approved budgets and budget lines
- Monitor and manage disbursement and receipts of funds
- Contribute to development of institutional and activity budgets
Reporting
- Support production of monthly management accounts
- Support production of quarterly financial statements
- Produce ad hoc reports as requested
- Filing statutory returns and deductions
- Issue receipts for all income
Human Resources Management
Staff benefits management
- Payroll processing and settlement
- Maintenance of staff benefits accounts – pensions, education allowance, transport allowance, holiday allowances, e.t.c.
- Staff benefits accounts reconciliations
- Ensuring proper staff benefits documentation
Administration
Procurement systems support
- Receiving supplies and signing off delivery notes
- Stock reconciliation reviews
- Ensuring proper procurement documentation
Qualifications, Skills, Knowledge
- At least a business degree from a recognised University
- Professional accounting qualification – CPA, ACCA, CIMA
- Proficient with automated financial management system. Proficiency with Microsoft Dynamics Navision software will be an added advantage
- Proficient with MS office, especially advanced excel and able to deal with complicated worksheets
- High integrity and accountability
- Team player with excellent interpersonal skills
- Excellent communications skills – written and spoken
Experience
- Proven experience in performing operations of a busy finance department. Experience in international development organisation will be an added advantage
- A minimum of 2-3 years relevant experience in similar environment
- Ability to work independently with minimum supervision
- Proven experience in operating an automated financial management systems
Additional information: This position will be for an initial period of 2 years, renewable depending on performance, needs of the Institute and availability of funding. A competitive remuneration package will be offered commensurate with qualifications and experience.
How to apply:
Please send (1) one-page cover letter (2) CV of not more than 4 pages (including three relevant referees to the contact below. Applications will be consider in a continuous basis until the right candidate is identified and is expected to begin work immediately. Application letters should have the title of the position as the subject as well as subject of email for electronic applicants. Only qualified applicants shortlisted for interviews will be contacted.
Address: Finance and Administration Manager
African Institute for Development Policy (AFIDEP),
6th Floor Wing A, Westcom Point Building, Mahiga Mairu Avenue,
Westlands P.O. Box 14688-00800, Westlands, Nairobi, Kenya
Email: [email protected]
More Information
- Job City Nairobi
