Background
DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.
In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for the implementation of an EU Trust Fund project in the refugee settlements in West Nile (Rhino camps, Adjumani and Kiryandongo settlements).
Duty Station
This position is based in Agago and will be providing support to the implementation of DRC Program. The job will require frequent travel within the project Area.
Position & Reporting Line:
Finance Assistant is responsible and reports to the Programme Manager-Agago
General Objective:
The Finance Assistant will facilitate the efficient and effective financial operation of DRC operational office. She/he will ensure compliance with all DRC Operations Handbook Manual (OHB) alongside donor policies, procedures, guidelines and rules.
She/he will seek and receive policy guidance/ instructions and support from Programme Manager on their respective areas of responsibilities.
Specific Tasks:
Finance Roles
- Assist with preparation of the budget.
- Implement financial policies and procedures.
- Establish the Fund requirements, and maintain adequate cash levels in the bank and submits cash flow forecast every 25th of the month to the Senior Finance Officer.
- Makes Bank payments, process approved payments of supplier / service provider invoices on the basis of complete documentation
- Responsible for the management of Monthly cash books. Prepares weekly cashbooks’ with complete documentations for all the projects for review by Finance Officer before sharing with the Senior Finance Officer every Friday of the week.
- Provides the financial review of all Order Requests (OR) and Request for payments in accordance to the set limit in the DRC, Uganda internal Delegation of Authority and running budget line balance.
- Supports the Finance Officer to verify approved payment Vouchers for all payments in accordance to the set limit in the DRC, Uganda internal Delegation of Authority and running budget line balance.
- Ensure Program Manager reviews/carries out physical cash count reconciled at the end of the week (Friday) and that Cash counts are filled in Kampala for review by Senior Finance Officer the following Monday together with the weekly updated cashbook.
- Ensure month end cash counts are properly done and submitted to DRC Country office in Kampala by 1st of every month and month end cash books are submitted to Senior Finance Officer 2nd of every month.
- Prepares Monthly bank reconciliation and send end of month Bank statement to DRC Country office in Kampala by the 2nd of every month.
- Ensure scanning of cover sheets and supporting documents and sees that proper filing is done in accordance with donor requirements and/ or DRC OHB manual.
- Ensure copies of project files and related documents are submitted to DRC Country office, Kampala for back up storage in both hard and soft copies with Maximum of two months delay for each month.
- Keep copies of all documents submitted to DRC Country office in Kampala in file for reference in soft copy.
- Monitor project budgets closely and advice program Manager/Project coordinators on any issues of concern.
- Assist with the monthly, quarterly and annual DRC and donor reports preparation.
- Confirm that full accountabilities (documentations) are obtained for all expenditures and validity of claims all financial claims.
- Support the Finance Officer to prepare schedules for all taxes withheld or paid on a monthly basis where relevant and submit to Senior Finance Officer for verification before submission to the relevant authorities.
- Supporting Finance and Programme Managers to adequately prepare for both internal and independent audits.
- Responsible for banking activities.
- Ensure the safeguarding of all available funds.
- Reconcile the accounts payables.
- Reconcile the accounts receivables/advances and Issue receipts for all the funds received.
- Ensure contracts are respected and paid for according to agreed terms of payments.
- Monitor fuel costs for all fleet and equipment.
- Perform any other duties as may be assigned from time to time
- Uphold the DRC’s Code of Conduct.
PERSONAL SPECIFICATIONS
Essential:
- Degree in Finance or Accounting and final or Part certification in CPA or ACCA with at least 2 years work experience in finance or accounting in INGOs.
- Excellent knowledge in preparing major international donor reports.
- Possess strong analytical and conceptual skills.
- Proven management skills
- Fluent in written and spoken English.
- Proven commitment to accountable practices. Knowledge of working in challenging environments
Applications should be in English and include the following:
- A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.
- Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references. Please send your Cover letter, CV and Academic certificates by email to [email protected] by 22nd July 2018 5:00 pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.
More Information
- Job City Agago
