Finance Assistant-Shire Field Office 117 views0 applications

The IRC is a non-governmental organization operating in 26 countries in the world.  IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.    WE WORK WITH THE BEST WORK FOR IRC

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SUMMARY STATEMENT OF DUTIES AND RESPONSIBILITIES:

Under the supervision of Senior Finance Officer the Finance Assistance is responsible for the effective coordination and management of all Payments, collect all Program/Travel advance, and Effect all cash in office, petty cash and check payment of the camp and field office.

MAIN DUTIES AND RESPONSIBILITIES:

• Effect all cash in office, petty cash and check payments of the camp and field office when needed.
• Make sure the authorization schedule issued is in place before effecting any payments.
• Collect all programs and travel advance returns and prepare cash receipt for the collections.
• Deposit all cash collections on time up on receiving of the cash.
• Send all original financial documents of the month to Addis office every 12 &25th of the month.
• Responsible to maintain files for financial records, agreements and other incoming and outgoing letters in the camp.
• Replace the Finance Officer in his/her absence and under take all duties.
• Preparing all tax reports of the field office and paid to the revenue authority on time.
• Keeping all used and unused finance vouchers in a safe place.
• Timely collect all debit and credit advices and bank statements from Bank before closing of the monthly financial reports.
• Keep all used and unused check books in the safe box.
• Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
• Ensure all photocopied financial documents are in place before sending the original to field office.
• After the approved financial documents are received, schedule and call suppliers for payment.
• Follow and file financial payment documents sequentially before sending to the Addis Office
• Follow daily the finance Pigeonhole and collect any documents related to finance.
• Communicate with responsible person for any unsupported documents and report to finance officer if any overlook by FM or Finance officer.
• Perform other appropriate duties when assigned by camp manager and finance managers

REQUIREMENTS

·         Diploma or Degree holder in Accounting and related field & minimum of 3 years or 1 year experience respectively.

·         NGO experience is plus.

Skills:  

• Operating excel, word and access is required. Knowledge of Sun accounting systems and/or other accounting software is advantageous.
• Good communication and interpersonal skills
• Fluent English & Amharic essential

Personal specifications:

• Ability to work under pressure, long work hours, and high workload.
• Ability to independently organize work and prioritize tasks.
• Self-motivated, honest, highly responsible, and punctual.