Position: Finance Assistant
Department: Finance
Location: Nairobi
Starting date: July 2022
I. Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Finance Assistant position based in Nairobi.
Main objective:
To perform transparent, true and as per ACTED procedures all the Nairobi petty cash payments, ensure a good filling and document tracking and assist the finance department in monthly internal reporting (TITANIC) as well as field finance staff in their day-to-day duties.
The Finance Assistant shall be responsible for:
- To perform all the finance documentation at Nairobi level
- To perform petty cash management
Specific responsibilities include:
- Accounting :
- Responsible for Excel Nairobi Cash Book entries according to ACTED Standard entry grid.
- Responsible for crosscheck of allocation as per purchase order.
- Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED Standard entry grid
- Preparing on monthly basis loan/advance book and send it to FM for check by 10th of the month.
- Preparing on a monthly basis the mission’s PRATIC and send it to the SFO for check by 10th of the month
- Preparing and consolidating on a monthly basis the CFU/DFU by 10th of the month
- Integrating NLEs and X-NLEs on a monthly basis by 15th of the month
- Integrating Nairobi books on a monthly basis by 5th of the month
- Cash :
- Responsible for petty cash box payment
- Responsible for daily Cash Counts.
- Responsible for preparation of Weekly and Monthly Cash Counts for Finance Manager’s approval (Cash Checking Statement)
- Payment Procedure :
- Responsible for payment execution at Capital Level (according to ACTED payment procedures) i.e statutory and other payments (PAYE,NSSF, NHIF, NITA, HELB,PENSION etc
- Responsible of preparing payment voucher for approval by Finance Manager before payment is processed
- Filling :
- Responsible for checking of all finance vouchers for Nairobi.
- Responsible for timesheet follow up signing for Nairobi and archiving fully signed time sheet for Mission
- Responsible for archiving of all finance vouchers for Nairobi.
- Follow up:
- Responsible to update the Contract follow up on daily basis for Nairobi
- Protection mainstreaming– Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).
Qualifications/Skills Required
- Bachelor degree in Accounting, finance, commerce or a related field.
- Atleast 2-3 years’ relevant experience, preferably in a similar/equivalent position in an INGO.
- Deep and clear understanding of humanitarian principles and activities.
- Sound understanding/experience in financial processing and management
- Excellent skills in Microsoft Word, Outlook, and Excel.
- Keen to detail and accuracy required and willing to learn
- Strong organizational skills and meticulous attention to detail.
- Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
- Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
- High level of integrity and honesty.
Qualified Kenya Nationals with the required skills are invited to submit their applications by 11/7/2022, 05:00PM to [email protected] with the subject line: APPLICATION FOR FINANCE ASSISTANT– NAIROBI accompanied with:
- Curriculum Vitae (Maximum 03 Pages)
- Cover Letter (Maximum 01 Page)
Cover Letter and CV must be shared as a single PDF document i.e with the Cover Letter being on the first page and CV starting on the next page, detailing 03 work referees and their day time contacts. Please do not attach any other documents while sending your application. If required they will be requested at a later stage.
Applications failing to respect the criteria above will not be considered.
Please note:
- Only shortlisted candidates will be contacted.
- Review of Applications and Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.
- ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent(s) in connection with recruitment.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.
